Xerox 4260 Series manual Add a New Address, Export Local Address Book to File

Create a Local Address Book

14.Click on the [Apply] button to accept the changes.

If prompted, enter the Administrator’s User ID [admin] and Password [1111], and click on [Login].

NOTE: If an address book is already established, you may be warned that duplicate entries exist and the new entries will be ignored.

Add a New Address

1.Click on the [Add New] button.

2.Enter the name of the e-mail recipient.

3.Enter the e-mail address of the e-mail recipient.

4.Enter the phone number of the recipient.

5.Click the [Apply] button.

Export Local Address Book to File

1.Click on the [Export to File] button.

2.Click on the [Save] button.

3.Enter a filename for the Address Book entries.

4.Click on the [Save] button.

5.The Local Address Book will be copied to your computer.

Test the Local Address Book

1.At the Machine, touch [E-mail]. You may need to press the <Services Home> button first.

2.Touch the [Address Book...] button.

3.Touch the [Search Public Address Book...] button.

4.Ensure that [Public] is selected as your default Address Book

5.Enter the Name of the person you wish to e-mail.

6.Touch the [Search] button.

7.The machine will return matches.

8.Touch the person’s name in the list and select [Add (To:)].

9.The person will be added to the [Recipients List].

10.Repeat steps 5 to 9 for each recipient you want to e-mail.

11.When you have added all the required names, touch [Close].

12.Place a document in the document handler and press the green <Start> button.

13.Verify that the recipient receives the scanned document in their e-mail inbox.

Xerox WorkCentre 4260 Series System Administration Guide 89