Xerox 4260 Series manual Setup Phonebook Preferences, User Preferences

Use the Feature

33.Click on the required resolution from the [Fax Resolution] drop-down menu.

34.If you want to send your fax at a specific time, click on the [Send At:] and enter the time in the next 24 hours that you want the machine to send your fax.

35.If your telephone system requires Fax Users to enter a prefix in front of fax numbers, click on the [Dialling Prefix] checkbox and enter the prefix in the box.

36.If your call requires a Charge Code number for billing purposes, click on the [Credit Card] checkbox and enter the details for the charge code in the box.

Setup Phonebook Preferences

37.Click on [Preferences].

38.If you have more than one phonebook configured, you can specify which phonebook to use as the default from the [Default Phonebook] menu.

Personal Phonebook

The Personal Phonebook is created when you add fax numbers on the [Fax Recipients] tab. The Personal Phonebook is automatically saved to your PC to a file called default.pb.

To view the Personal Phonebook:

a)click on the [Select File...] box next to Personal Phonebook.

b)Select and open the [default.pb] file.

c)Click on [Open] next to Personal Phonebook on the Preferences tab.

Shared Phonebook

The Shared Phonebook is a list of fax numbers and recipient details that has been saved to a network drive for more than one person to use.

To access a shared phonebook:

a)Click on the [Select File...] next to Shared Phonebook and locate the [default.pb] shared phonebook file on your network.

b)Click on [Open] next to Shared Phonebook to view the phonebook.

User Preferences

If you want to be notified when you add duplicate recipients to the phonebook:

39.Select the [Prompt When Adding Duplicate Recipients] option.

40.If you want to be notified when you delete a recipient from the phonebook, select the [Prompt When Removing a Recipient] option.

41.If you want to always use the Current Recipient List, click on the [Always Use Current Recipient List] checkbox.

42.If you want to use the current Cover Sheet notes, click on the [Always Use Current Cover Sheet Notes].

43.Click on [OK] when you have finished making your selections.

44.Click on [OK] to close the [Fax] window.

Xerox WorkCentre 4260 Series System Administration Guide 109