5 Network Scanning

This chapter explains how to install and setup the Network Scanning service.

Network Scanning enables Users to convert their hard copy documents to electronic files and retrieve them from a Server or Workstation on the network.

For information on how to use the Network Scanning features, refer to the User Guide delivered with your machine.

This is the procedure to follow to install this service:

1.Overview on page 59

2.Information Checklist on page 59

3.Enable the Feature from the Machine on page 60

4.Configure a Repository on page 60

5.File Destinations Setup on page 65

6.Configure Custom Filenaming on page 66

7.Optional Step: Configure General Settings on page 67

8.Optional Step: Configure the Default Template on page 68

9.Optional Step: Create a New Template on page 71

10.Further Information on page 71

Overview

The User scans a document at the machine and it is stored on a File Server or Workstation on the network, called the Scan Repository. The User can manually retrieve their image from the Scan Repository or an application can be used to retrieve the scanned documents automatically. The instructions on the following pages describe how to setup Network Scanning via Internet Services.

Information Checklist

Before starting the Installation procedure, please ensure that the following items are available and/or the tasks have been performed:

1.Ensure that the machine is fully functioning on the network.

2.TCP/IP and HTTP protocols must be enabled on the machine so that the machine’s web browser can be accessed.

Xerox WorkCentre 4260 Series System Administration Guide

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Xerox 4260 Series manual Network Scanning, Overview, Information Checklist

4260 Series specifications

The Xerox 4260 Series is a robust line of multifunction printers designed for demanding office environments that require high-quality printing, scanning, copying, and faxing. This series is known for its reliability, efficiency, and advanced features that cater to varying business needs.

One of the standout features of the Xerox 4260 Series is its impressive printing speed. With the ability to print up to 60 pages per minute, it significantly reduces wait times, ensuring that businesses can maintain productivity. Additionally, it supports a wide range of media sizes and types, from standard letter-sized paper to larger formats, making it versatile for various printing tasks.

The series is powered by Xerox's proprietary ConnectKey technology, which enhances productivity through smart, integrated solutions. This technology allows for seamless connectivity, enabling users to print from cloud services or mobile devices easily. The device is compatible with popular mobile printing solutions, including Apple AirPrint, Google Cloud Print, and Xerox's own mobile print apps.

In terms of scanning capabilities, the Xerox 4260 Series features advanced scanning technology, allowing for fast and high-resolution digital document scanning. With options for single-pass duplex scanning, users can quickly digitize double-sided documents without the need for manual flipping, thereby improving workflow efficiency.

Security is a top priority for the Xerox 4260 Series. The devices come equipped with a suite of security features, including secure print, user authentication, and data encryption. These technologies help safeguard sensitive information and ensure compliance with organizational security policies.

Another significant characteristic of the Xerox 4260 is its user-friendly interface. The intuitive touchscreen control panel provides easy access to various functions, simplifying the user experience. Furthermore, the customizable dashboard allows users to access frequently used features quickly, improving overall efficiency.

Finally, the Xerox 4260 Series is designed with sustainability in mind. The printers are energy-efficient, with features such as low-energy sleep mode and eco-friendly printing options, reducing their environmental impact while also lowering operating costs.

In summary, the Xerox 4260 Series stands out with its high-speed printing, advanced scanning capabilities, comprehensive security features, and focus on user experience and sustainability, making it an optimal choice for medium to large businesses looking for a reliable and multifunctional printing solution.