Xerox 4260 Series manual Mac OS, Create a Group Account

13Xerox Standard Accounting

2)[Mask User ID] and [Mask Account ID] checkboxes allow asterisks (******) to be shown when IDs are entered.

b)Use Default Accounting Codes - Setup the default settings for Account Type and Account ID (if applicable).

8.Click on [OK].

9.Click on [Apply] to save changes.

10.Click on [OK] to exit.

When you use the printer driver to print a document you will be asked to enter your User ID.

Mac OS

1.Open a document to print and click on [File] and then [Print].

2.Click on the Xerox printer.

3.From the [Copies and Pages] menu, click on [Accounting].

4.Click on [Xerox Standard Accounting] from the Accounting System menu.

5.Click on [Prompt for Every Job] if you want to enter your Accounting User and Account ID when you print.

6.You may also click on the [Mask User ID] and [Mask Account ID] checkboxes to hide the User and account ID information.

7.Otherwise click on [Use Default Accounting Codes] and enter a default account ID.

8.To save your settings, on the Presets menu and click on [Save].

9.Enter a name to define the preset, for example: Accounting.

10.Click on the [OK] button. Ensure that the Accounting preset is selected in the Presets menu each time you print.

11.Click on [Print].

12.Enter your Accounting ID.

13.Click on the [OK] button to print the document.

Create a Group Account

1.Click on the [Group Accounts] link in the Xerox Standard Accounting menu to create a new Group Account.

2.In the [Account ID] box, enter an ID for the new Group Account, for example 101.

NOTE: The Group Account can be numeric values up to a maximum of 12 digits. Group Account IDs must be unique.

3.Enter a name for the Group Account in the [Account Name] box, for example Xerox group.

NOTE: The Group Name can be alphanumeric characters to a maximum of 32 characters. The Group Account name must be unique.

120 Xerox WorkCentre 4260 Series System Administration Guide