7 E-mail

This chapter explains how to set up the E-mail feature of the machine, which enables Users to scan paper documents into an electronic format and send those documents to one or more e-mail recipients.

This is the procedure to follow to install and setup this feature:

1.Overview on page 79

2.Information Checklist on page 80

3.Enable E-mail from the Machine on page 80

4.Configure SMTP on page 80

5.Configure the Feature on page 81

6.Optional Step: Setup Address Books on page 84

Overview

The E-mail feature enables a User to scan paper documents into an electronic format and send those documents to one or more e-mail recipients.

Authetication (Service Access Control) can be enabled on the machine to prevent unauthorised access to the network options. If Authentication is enabled a user will be prompted to enter user account details, before they can access the E-mail feature. Authentication prevents a user from sending an anonymous e-mail from the device.

E-mail Addressing

Recipient addresses can be added using any one of the three methods listed below:

1.Enter a recipient address manually at the email keyboard screen. i.e. name@company.com.

2.Lookup a recipient address using LDAP (Lightweight Directory Access Protocol), and/or perform a lookup using the Local Address book. LDAP provides access to the global, or corporate address book. See LDAP Configuration and Address Books on page 85.

3.Enter a recipient using the .com key (Smart Key). The Smart Key can be programmed to enter full e-mail address i.e. name@company.com, or the Smart Key can be programmed to append a domain address, i.e. @company.com. The end user can then enter part of an e-mail address and hit the .com key to append the domain address to his entry. See steps in General on page 81 to setup the Smart Key.

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Xerox 4260 Series manual Mail Addressing
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4260 Series specifications

The Xerox 4260 Series is a robust line of multifunction printers designed for demanding office environments that require high-quality printing, scanning, copying, and faxing. This series is known for its reliability, efficiency, and advanced features that cater to varying business needs.

One of the standout features of the Xerox 4260 Series is its impressive printing speed. With the ability to print up to 60 pages per minute, it significantly reduces wait times, ensuring that businesses can maintain productivity. Additionally, it supports a wide range of media sizes and types, from standard letter-sized paper to larger formats, making it versatile for various printing tasks.

The series is powered by Xerox's proprietary ConnectKey technology, which enhances productivity through smart, integrated solutions. This technology allows for seamless connectivity, enabling users to print from cloud services or mobile devices easily. The device is compatible with popular mobile printing solutions, including Apple AirPrint, Google Cloud Print, and Xerox's own mobile print apps.

In terms of scanning capabilities, the Xerox 4260 Series features advanced scanning technology, allowing for fast and high-resolution digital document scanning. With options for single-pass duplex scanning, users can quickly digitize double-sided documents without the need for manual flipping, thereby improving workflow efficiency.

Security is a top priority for the Xerox 4260 Series. The devices come equipped with a suite of security features, including secure print, user authentication, and data encryption. These technologies help safeguard sensitive information and ensure compliance with organizational security policies.

Another significant characteristic of the Xerox 4260 is its user-friendly interface. The intuitive touchscreen control panel provides easy access to various functions, simplifying the user experience. Furthermore, the customizable dashboard allows users to access frequently used features quickly, improving overall efficiency.

Finally, the Xerox 4260 Series is designed with sustainability in mind. The printers are energy-efficient, with features such as low-energy sleep mode and eco-friendly printing options, reducing their environmental impact while also lowering operating costs.

In summary, the Xerox 4260 Series stands out with its high-speed printing, advanced scanning capabilities, comprehensive security features, and focus on user experience and sustainability, making it an optimal choice for medium to large businesses looking for a reliable and multifunctional printing solution.
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