13 Xerox Standard Accounting

This chapter explains how to set up the Xerox Standard Accounting feature of the machine.

This is the procedure to follow to install and setup this feature:

1.Overview on page 117

2.Information Checklist on page 118

3.Enable Xerox Standard Accounting from the Machine on page 119

4.Enable Xerox Standard Accounting in CentreWare Internet Services on page 118

5.Enable Xerox Standard Accounting in your Print Driver on page 119

6.Create a Group Account on page 120

7.Create a User Account on page 121

8.Add Users to a Group Account on page 121

9.Set Usage Limits on page 121

10.Use the Xerox Standard Accounting on page 123

11.Optional Step: Create a General Account on page 123

12.Optional Step: Reset User Limits on page 124

13.Optional Step: Print a Usage Report on page 125

14.Optional Step: Backup and Clone Settings to Another Machine on page 125

Overview

Xerox Standard Accounting (XSA) tracks the numbers of prints, copies, faxes and network images sent at the machine. Usage limits can be applied to Users to restrict the total numbers of copy, print, fax and scan jobs that a User can perform. Administrators can print a report which contains XSA data.

XSA is set up via CentreWare Internet Services, the machine's embedded web browser. Administrators must create accounts and specify limits before Users are authorized to access the machine.

Individual accounts created can be grouped into a group account. This allows one account with several individual users having access to the same account. The Administrator can view the group usage.

All impressions or scans created when a User is logged in to a General Account are counted only against that account and not against the User’s individual account.

When XSA is set up, users must enter their account details at the machine to use the machine. When they have finished their job, their XSA allocation is reduced by the number

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Xerox 4260 Series manual Xerox Standard Accounting, Overview
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4260 Series specifications

The Xerox 4260 Series is a robust line of multifunction printers designed for demanding office environments that require high-quality printing, scanning, copying, and faxing. This series is known for its reliability, efficiency, and advanced features that cater to varying business needs.

One of the standout features of the Xerox 4260 Series is its impressive printing speed. With the ability to print up to 60 pages per minute, it significantly reduces wait times, ensuring that businesses can maintain productivity. Additionally, it supports a wide range of media sizes and types, from standard letter-sized paper to larger formats, making it versatile for various printing tasks.

The series is powered by Xerox's proprietary ConnectKey technology, which enhances productivity through smart, integrated solutions. This technology allows for seamless connectivity, enabling users to print from cloud services or mobile devices easily. The device is compatible with popular mobile printing solutions, including Apple AirPrint, Google Cloud Print, and Xerox's own mobile print apps.

In terms of scanning capabilities, the Xerox 4260 Series features advanced scanning technology, allowing for fast and high-resolution digital document scanning. With options for single-pass duplex scanning, users can quickly digitize double-sided documents without the need for manual flipping, thereby improving workflow efficiency.

Security is a top priority for the Xerox 4260 Series. The devices come equipped with a suite of security features, including secure print, user authentication, and data encryption. These technologies help safeguard sensitive information and ensure compliance with organizational security policies.

Another significant characteristic of the Xerox 4260 is its user-friendly interface. The intuitive touchscreen control panel provides easy access to various functions, simplifying the user experience. Furthermore, the customizable dashboard allows users to access frequently used features quickly, improving overall efficiency.

Finally, the Xerox 4260 Series is designed with sustainability in mind. The printers are energy-efficient, with features such as low-energy sleep mode and eco-friendly printing options, reducing their environmental impact while also lowering operating costs.

In summary, the Xerox 4260 Series stands out with its high-speed printing, advanced scanning capabilities, comprehensive security features, and focus on user experience and sustainability, making it an optimal choice for medium to large businesses looking for a reliable and multifunctional printing solution.
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