Working with Files | Brady label maker guide

CHAPTER 9Working with Files

This chapter explains how to store labels you create on your system so you can access them another time. You store them as files, and you organize the files in file groups. Topics in this chapter include:

About files and file groups

How to create files

How to save files and how to open saved files

How to delete files

How to use the My Templates option

Working with Files

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Brady label maker manual Working with Files

Contents

Brady Worldwide, Inc. All rights reserved CopyrightDisclaimer End User License Agreement for Microsoft Windows CE Page Brady Warranty System Warranty Canada FCC Notice US Only 6SHFLILFDWLRQV International Power Cords Storage requirements SpecificationsOperational requirements Page Table of Contents Contents-2 Setting Preferences Working with Objects Contents-5 Contents-6 Contents-7 Contents-8 Welcome About This Book Features and Functions Multicolor system Three printer systemsMonocolor system Color & Cut system Specialty applications Region Phone Number Fax Number Address Contacting Technical Support 6Contacting Technical Support Setting Up Label printer, side view Connecting Peripherals Installing supplies Opening the printer Opening the printer Installing a ribbon cartridge Installing a ribbon cartridge Adjusting the ribbon cartridge Adjusting the printer tape receptacle Installing a tape cartridge Inserting the tape cartridge Installing a tape cartridge Advancing the tape Advancing the tape Advancing tape into guides Closing the printer cover You’re ready to print 10. Compact flash memory card slot Installing a compact flash memory card To clean the print head Cleaning your system 14Cleaning your system Starting Up Main Menu Launching Your System Starting Up Keyboard Basics F10 F11 F12 Standard keyboardSystem function keys Properties Function Keys Description PrintFile Options Label Menu CopyPaste Undo Help Edit DataPrevious Color Numeric Alphabetic and command keysKey Description Alphabetic Characters Shift EscTab Caps Lock Enter SpaceBackspace End Arrow and navigation keypadsKey Description Home Delete Keypad keys descriptions Key or LED Description Num Lock Numeric keypad Sign Del+ plus Shortcut keys To select an item on a label Using a mouse on labelsMouse Basics To move items on a label Checking System StatusTo select multiple items on a label Accessing Online Help 20Accessing Online Help Basic Procedures Editor window with label Working in the Editor window Editor window toolbar Inside the Editor windowPreview area 4Working in the Editor window To continue scrolling in the direction indicated Scrolling functions Zooming in and zooming out 123456Ruler functions Selecting in the Editor window Editing proceduresStatus bar Editor window with a graphic selected Undoing in the Editor window Working in Entry ScreensSelecting multiple objects Deselecting in the Editor window Tabbed entry screens Navigating in entry screens Typing special characters Entering information in entry screensTyping uppercase Choosing options Using entry fields Advanced print entry screen Using option buttons Using checkboxes Using option listsUsing scroll lists To exit an entry screen and save your entries Using radio buttonsUsing size adjustment buttons Exiting entry screens To exit an entry screen without saving your entries Setting Preferences To access the System Setup settings options Accessing System Setup Setting Preferences Overprint Setting Printing Tab OptionsSupply saver System Setup Localization tab Setting Localization Tab Options Keyboard LanguageUnit Measure Setting Hardware Tab Options To supply names for new ribbons or tapes Naming supply colors Check Supply Colors screen displays See Displaying the screen grid on Setting Other Tab OptionsSnap to grid Display grid Line Width Displaying the screen grid Units Setting Text Tab Options Justification FontType Size Setting On Line Tab Options Working with Labels To create a Custom label Creating Custom Labels On the Custom screen, shown here, choose Create New Label 4Creating Custom Labels Creating QuickText Labels QuickText Enter Text screen To create a QuickText label QuickText Editor window QuickText toolbar functions 8Creating QuickText Labels Object Color Menu File Options QuickText key functionsAdvance & Shear Help Status Clear Undo Creating Template Labels Choosing a label application Pipe Marker and Right-to-Know exceptions To choose an application Choosing a category Template Categories screen, Tags application To choose a template category Select Template screen Selecting a template To select a template Sample Signal Word label Back to Launcher to return to the Main Menu screen Following prompt sequences 10 shows a generic version of a text prompt screen Responding to text prompts 11. a pick list prompt screen Responding to pick list prompts Responding to Pipe Marker prompts Responding to graphics prompts Responding to Right-to-Know prompts Color Bar and Nfpa Manufacturer, where you designate Creating Sets of Labels To create a set of custom labels Adding labels to a label setAdding custom labels Adding template labels Clearing labels in a label set Moving between labels in a label setEditing labels in a label set To save a label set Saving label setsClearing Custom labels Clearing template labels Changing the size of template labels Changing Labels Choose Match tape size or Use custom size To change the size of a label To edit an object on a template label Editing template labels To change label properties Changing Label PropertiesTo re-enter the application prompt sequence Width Changing label size and orientationMatch tape Set custom width Set length AutoCalculate Length Portrait Adding a label frameLandscape Cut out frame Frame shape Line color Setting frame lengthPrint frame Cut out frame and Print frame to have Accessing Application Preferences screens Setting Application Preferences 17. The Application Preferences screen Setting On Line tab preferences Setting Print tab preferencesSetting Other tab preferences Setting Text tab preferences Right-to-Know Preference tabs are Setting Right-to-Know preferences Working with Objects About Objects To add an object to a label Adding Objects Insert Object screen 4Adding Objects To add a text object to a label Adding and formatting text objectsAdding a text object 6Adding Objects Buttons See To change the type size on Special Formatting text objectsTo select a font See To select a font below Font screen Font Preview box To change the type size Adding special characters to text To delete Special Character buttons assignments To personalize Special Characters buttons To add multiple special characters to label text Adding variable text objectsTo add a special character to label text Text list Choosing a data sourceSequence Sequence screen Creating sequential labels Change by Starting value Total number Using the Starting value, the Change byEnding value Ending value for you To create a Text list Jean MartinCreating text list labels Text List screen with example To use saved Text lists Adding bar code objects 10. The Bar Code screen, Content Tab 18Adding Objects Setting bar code content Density Setting bar code dimensionsHeight Bar Code Size and Location tab Editing bar codes Adding graphics objects 12. The Graphic Categories screen To add a graphic object To change graphics categories Adding HotShapes 14. The Hot Shapes screen Selecting Objects Do this Selecting a layered object To move an object by keyboard To move an object using the touch screenMoving Objects To find and select a layered object To move objects faster and farther Using Increase Size and Decrease SizeSizing Objects Select Increase Size or Decrease Size Using the Scale functionTo resize an object using the Size tools To resize an object using Scale 15. The Scale screen Scaling text objects To paste an object Copying and Pasting ObjectsScaling bar codes To copy an object To edit an object Changing ObjectsOpening and editing an object To open an object Bar Code objects Changing object propertiesText objects Objects Hot Shape objects To change object propertiesGraphic objects 16. a generic Properties General tab Setting options on the General tab General tab options are Line width field Setting options on the Size and Location tab Choose the Size and Location tab To set the size of an objectTo set the location of an object 18. The Text Properties Font tab 38Changing Objects Setting options on the Font tab Setting options on the Placement tab 40Changing Objects Boundaries Setting options on the Options tabFree form text Text object with Reverse text colors option on Auto size fontReverse text Reverse text colors option OFF Vertical text Setting options on the Content tabSetting options on the Dimensions tab 44Changing Objects Applying Color Ribbon color About Color Applying Color Color & Cut model Tape colorSystem Produces Monocolor model Multicolor model About the Object Color screen Applying Color to Objects Object Color screen for the Monocolor system Choosing color on the Monocolor system Choosing color on the Multicolor and Color & Cut systems With a continuous color ribbon installed With a paneled ribbon installed With a Cymk ribbon installed Printing Color Working with Files About Files and File Groups Saving Labels as Files File Options screen To save a label as a file in internal memory Save File screen To save a file to a memory card Opening saved label files Managing Files File Groups screen with memory card To open a file from the Main Menu screen Open File screen To open a file from the Editor window Save Changes prompt Editing files To delete a label file Deleting files Transferring Files Using My TemplatesPrinting Files To access My Template files Accessing template files Changing My Template label size Working with Cut-outs About Cutting Can be cut out not Can be printed Printed Cut around Adding cut out objects Creating Cut Out Objects Choosing a data source on To create a cut out objectIf you choose You’ll see Text object Variable Text object To perform text weeding Cutting out text objectsWeeding cut out text objects To cut out text objects To cut out variable text objects Cutting out variable text objects To cut out HotShapes Cutting out graphic objectsCutting out HotShape objects To cut out graphic objects To apply a cut bounding box to an object Cutting Around Objects To cut around a label frame Cutting Around Label Frames Choose the Frame tab Horizontalx field Setting cutter calibration valuesCalibrating the Cutter Cutter calibration axes To calibrate the cutter To restore default calibration settings Restoring default cutter calibration settings Printing Single label on a Printing LabelsAbout pages Sample short label Multiple labels on a Printing a single label Sample labels with Supply saver option enabled Preparing to Print screen Printing multiple copies of a single label To print a subset of a label set Printing labels in a label setTo print a label set Advanced Print screen for label sets Printing labels in a file group To print labels in a file group Advanced Print screen with open file group To print a different file group File Groups screen Checking Size Checking Supplies Checking Length Maximum length Minimum length RED Blue Green When the printer truncates labels Non-truncating conditions Cut out label length Ribbon and color choices Checking Color Printing Ribbon color needed Checking for cut out labels Tape color needed Printing Tab Options Accessing the Printing tab options To set print options from within an application To set print options from the Main Menu Supply saver option 11. Sample output with Supply saver on Printing 12. Sample output with Supply saver OFF Overprint option Printing 11-26Printing Tab Options Appendix ASpecial Characters 2Special Characters Special Characters 4Special Characters Special Characters 6Special Characters Special Characters 8Special Characters Special Characters 10Special Characters Appendix BCutter Maintenance About the Cutting Mechanism Figure B-1. Removing the stylus holder Removing the Stylus Holder Figure B-2. The stylus holder Adjusting the Cut Depth Hold the stylus holder as shown here to make the adjustment Figure B-4. Testing cutting depth Figure B-5. Detaching the stylus Replacing the Stylus Blade Carefully pull on the blade to remove it, as shown here Cutter Maintenance Figure B-8. Cleaning the stylus blade Cleaning the Stylus Cutter Maintenance 12Cleaning the Stylus Index Index-2 Index-3 Index-4 Index-5 Saving Index-7 Connecting to a PC Working with a PC Setting Up Your System as a Hardware DeviceTo set up your label printing system as a hardware device Placing Your System On Line Setting On Line options On Line tab screen 12-4Placing Your System On Line To set On line options To place your label printing system on line Connecting your system and a PC On Line Status screen Printing from a PC Troubleshooting Transferring Files from a PC Installing ActiveSync Set Up a Partnership screen Setting up a partnership Microsoft ActiveSync window Managing files and folders on a PC Mydownloadedtemplate.tpl Mydownloadedlabel.lbl Storage locations for transferring files To create a text list on the PC Upgrading the Operating SystemCopying graphic files Copying text list files 12-14Upgrading the Operating System