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Brother MFC-9840CDW manual

Models: MFC-9840CDW

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Safety and legal

Trademarks

The Brother logo is a registered trademark of Brother Industries, Ltd.

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Brother is a registered trademark of Brother Industries, Ltd.

Multi-Function Link is a registered trademark of Brother International Corporation.

Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in the U.S. and other countries.

Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and/or other countries.

Macintosh and TrueType are registered trademarks of Apple Inc.

PostScript is a registered trademark and PostScript 3 is a trademark of Adobe Systems Incorporated.

Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications, Inc. or its affiliates in the United States and/or other countries.

Presto! PageManager is a registered trademark of NewSoft Technology Corporation. PictBridge is a trademark.

BROADCOM, SecureEasySetup and the SecureEasySetup logo are trademarks or registered trademarks of Broadcom Corporation in the United States and/or other countries.

Java and all Java-based trademarks and logos are trademarks or registered trademarks of Sun Microsystems, Inc. in the United States and other countries.

Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs.

All other brand and product names mentioned in this User’s Guide, the Software User’s Guide, and the Network User’s Guide are registered trademarks of their respective companies.

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Brother MFC-9840CDW manual

Contents

USER’S Guide If you need to call Customer Service Register your product FAQs frequently asked questionsBrother numbers Service Center Locations Canada only For Customer ServiceService Center Locator USA only Canada Ordering accessories and suppliesDescription IiiCompilation and Publication Notice USA and CanadaWhat is the length of the Warranty Periods What is coveredWhat is not covered Who is coveredLimitations What Brother will doWhat you must provide Vii Canada onlyTable of Contents Sending a fax Section II FaxTelephone services and external devices Section IV Walk-up printing Section III CopyXii Section V SoftwareSection VI Appendixes Xiii Troubleshooting and routine maintenance 114Xiv Specifications 224General Accessing the User’s Guides Using the documentationGeneral information BoldViewing documentation How to find scanning instructionsViewing documentation Windows Software Users GuidePresto! PageManager Users Guide Accessing Brother support For Windows Control panel overview Resolution Mode keys FaxCopy keys Contrast/Quality Enlarge/ReduceSecure Job CancelPrint keys Direct LED Status Status LED indicationsAgain Machine Status DescriptionAcceptable paper and other media Loading paper and documentsRecommended paper Type and size of paperPaper capacity of the paper trays Recommended paper specificationsTray and optional unit Name Paper size Paper types No. of sheetsMm or greater Handling and using special paperTypes of paper to avoid Feeding direction EnvelopesTypes of envelopes to avoid Unprintable area for copies Unprintable areaLabels Types of labels to avoidPortrait Loading paper and envelopesLandscape 16 in .23 mmLoading plain paper in the paper tray Loading paper and documents Loading documents Using the ADF automatic document feederSingle-sided document Sided documentUsing the scanner glass Mode timer General setupPaper settings Paper typePaper size Tray use in copy modeTray use in print mode Tray use in fax modeRing volume Volume settingsBeeper volume Speaker volumeAutomatic daylight savings time Ecology featuresToner save Sleep timeDial Prefix LCD contrastSetting lock Security featuresSetting up the password Changing your setting lock passwordTurning setting lock on Turning setting lock on/offTurning setting lock off Secure Function LockSetting up the Public user Setting the password for the administratorTurning Secure Function Lock on/off Setting up restricted usersTurning Secure Function Lock on Turning Secure Function Lock offWhen Scan mode is disabled Switching UsersWhen Copy mode is disabled Fax Entering fax mode How to faxSending a fax Sending a single-sided fax from the ADFChanging a 2-sided fax layout Sending a fax from the scanner glassLong edge Short edgeUse the Search/Speed Dial to help you choose numbers easily Canceling a fax in progressBroadcasting black & white only Additional sending operations Sending faxes using multiple settingsCanceling a broadcast in progress Send a cover page for the next fax Composing your own commentsSend a cover page for all faxes Using a printed coverContrast Dual access Black & white only Changing fax resolutionTo change the fax resolution for the next fax To change the default fax resolutionDelayed fax Black & white only Overseas modeReal time transmission Sending in real time for all faxesDelayed batch transmission black & white only Checking and canceling waiting jobsOut of memory message Sending a fax manuallyManual transmission Sending a fax at the end of a conversationDo you expect to receive very few faxes? Choose the correct Receive ModeReceiving a fax Fax Only Using receive modesFax/Tel ManualRing time Receive mode settingsRing delay Easy receive Setting the print densityPrinting a reduced incoming fax Duplex 2-sided printing for Fax modeAdditional receiving operations Receiving a fax at the end of a conversation Setting the fax receive stamp black & white onlyPrinting a fax from the memory Press Black Start or Color Start Press Stop/ExitVoice Mail Telephone services and external devicesTelephone line services What does your telephone company’s ‘Distinctive Ring’ do? Distinctive ringDo you have voice mail? What does Brother’s ‘distinctive ring’ do?Ring Rings Pattern Before you choose the ring pattern to registerRegistering the distinctive ring pattern Very important Turning off distinctive ring Connecting an external TAD telephone answering deviceRoll over telephone lines ConnectionsSpecial line considerations Converting telephone wall outlets Two-line telephone systemExternal and extension telephones For Fax/Tel mode onlyMulti-line connections PBX Operation from extension telephonesUsing remote codes Connecting an external or extension telephoneUsing a non-Brother cordless external handset Dialing and storing numbers How to dialManual dialing One-touch dialingLdap Search SearchFax redial Press Search/Speed DialStoring one-touch dial numbers Storing numbersStoring a pause Fax/Tel. Press OK Storing speed-dial numbersChanging one-touch and speed-dial numbers Setting up groups for broadcasting Tone or pulse Canada only Dialing access codes and credit card numbersPause Remote fax options are not available for color fax Remote fax options black & white onlyFax forwarding Fax storage Paging0 0 5 5 5 1 2 3 4 # # # #PC Fax Msg001 PC fax receiveTurning off remote fax options Changing remote fax optionsRemote retrieval Setting a remote access codeUsing your remote access code Changing the fax forwarding number Retrieving fax messagesChange the receive mode Remote fax commandsRetrieve a fax Check the receiving statusSequential polling PollingPolling receive Polled transmit black & white only Setup for polled transmitFax reports Printing reportsTransmission verification report Fax journalPress Black Start or Color Start. d Press Stop/Exit How to print a reportReports Chapter Copy Making copies How to copyImproving copy quality Copy options temporary settingsEnlarging or reducing the image copied Press Contrast/QualityMaking N in 1 copies page layout If you are using the scanner glass, go to gPress Enlarge/Reduce Press Black Start or Color Start to scanDuplex Copy long edge Duplex 2-sided copying„ 2 in 1 P „ 2 in 1 L „ 4 in 1 P „ 4 in 1 L „ 2 in 1 P „ 2 in 1 L „ 4 in 1 PAdvanced Duplex Copy short edge Brightness Sorting copies using the ADFColor saturation ContrastTray selection Out of memory messagePress Tray Select Press Tray SelectChapter Walk-up printing Using PictBridge Before using PictBridgeSetting your digital camera Printing photos from a digital cameraPrinting images Machine settings Default settingsDpof printing Connecting a camera as a storage deviceUnderstanding the error messages Creating a PRN or PostScript 3 file for direct printing Printing data from a USB flash memory driveSupported file formats Printing data directly from the USB flash memory drive Press Black Start or Color Start to print the data Press Black Start or Color Start if you have finishedChapter Software How to read Html User’s Guide Software and network featuresFor Windows For Macintosh114 110204 224Choosing a location Safety and legalTo use the machine safely 100 101 Important Safety Instructions102 Important informationStandard telephone and FCC notices 103 104 Important-about the interface cableIndustry Canada Compliance Statement Canada only Laser safetyDisconnect device LAN connectionFDA regulations Important safety instructionsManufactured 106107 108 Legal limitations for copying109 TrademarksOptions OptionsLower tray unit Dimm memory 110111 Installing the optional paper trayOptional paper tray 112 Memory boardFor Macintosh users 113 Installing extra memoryTroubleshooting Troubleshooting and routine maintenanceIf you are having difficulty with your machine Printing or receiving faxesSending faxes Telephone line or connectionsHandling incoming calls 115Copy quality difficulties Menu access difficultiesPrinting difficulties 116117 Scanning difficultiesSoftware difficulties Print quality difficulties Paper handling difficultiesNetwork difficulties 118119 Network difficulties120 Firewall and click Change settings121 Improving the print qualityExamples of poor print Recommendation Quality 122 Toner cartridge on123 Examples of poor print quality124 125 Enter the correction value on the chart. Press Menu, 4, 8126 Device Options, Print Setting, and then checkImprove pattern printing or Improve Thin Line boxes 127 Choosing a location on128 Curled or wave129 Abcdefg130 Steps131 Examples of poor print Recommendation Quality132 Setting dial tone detectionTelephone line interference Error Message Cause Action Error and maintenance messagesPress Black Start or Color Start and try it 133134 Waste Toner Box135 Document Jam„ Press Black Start or Color Start to send or Fax sending or copy operation in progressPrint operation in process 136137 Press Black Start or Color Start and try againPress Stop/Exit 138 Toner LowTransferring faxes to your PC Checking if the machine has faxes in its memoryTransferring faxes to another fax machine 139Document is jammed in the top of the ADF unit Document jamsDocument is jammed under the document cover Document is jammed at the output trayDocument is jammed in the duplex slot Paper jamsPaper is jammed in the MP tray 141142 Paper is jammed in Paper Tray 1 or Tray143 Paper is jammed inside the machine144 145 146 147 148 Paper is jammed at the back of the machine149 150 Paper is jammed underneath Paper Tray 1 or in the fuser unit151 Cleaning the outside of the machine Routine maintenanceClean the outside of the machine as follows 152153 Cleaning the scanner154 Cleaning the laser scanner windows155 156 157 158 Cleaning the corona wiresTroubleshooting and routine maintenance 160 Cyan Magenta Yellow Black161 Cleaning the drum unit162 163 164 165 166 Cyan Magenta Yellow Black 167 168 Push the drum unit in until it stops169 Replacing the consumable itemsToner Low 170PF Kit MP 171Toner low message Replacing a toner cartridgeToner life end message 172173 Replacing the toner cartridges174 175 Cyan Magenta Yellow Black 176 Change Parts Drum message Replacing the drum unitReplacing the drum unit 177178 179 180 Cyan Magenta Yellow Black 181 182 Change Parts Belt Unit message Replacing the belt unitReplacing the belt unit 183184 185 186 187 Change Parts Waste Toner Box message Replacing the waste toner boxWaste Toner Box Full message Replacing the waste toner box189 190 191 192 193 194 Packing and shipping the machineRepacking the machine 196 197 198 199 200 201 Checking the serial number Machine informationChecking the page counters 202203 Checking the remaining life of partsOn-screen Menu keys Programming Menu and featuresMenu table Memory storage205 How to access the menu mode206 Menu table207 Nnonn+ 208209 Ring DelayPrint Sample 210Every 50 Faxes 211Printer Emulation Auto 212Printer Duplex Off 2131in1 214215 Resolution Color 150 dpiAlphabetic 216TCP/IP 217LAN Wlan TCP/IP 218Ifax 219Mail 220Info 221Inserting spaces Entering textMaking corrections Repeating letters223 Special characters and symbolsWeight Without Drum/Toner Unit 73.2 lb 33.3 kg SpecificationsGeneral 224Noise level TemperatureHumidity 225Paper Input Paper Tray Print mediaDuplex 226Fax Copy Speed Copy Speed for Duplex Copying CopyColor/Monochrome Single-Sided Document Size 228Scan Print LAN cable Wireless LANInterfaces 230231 Direct print featureInterface Computer requirements Consumable items Network board model name Ethernet wired networkSupport for Protocols Network type Management utilities 234235 Ethernet wireless networkAuthentication method Authentication and encryption for wireless users onlyEncryption methods 236237 Wi-Fi Alliance certificationNetwork key Glossary Fine resolution ECM Error Correction ModeMenu mode Easy ReceiveRemote Access Code Overseas ModeRemote Retrieval Access Ring DelayTemporary settings Telephone Answer Code Fax/Tel mode onlyUser Settings List Tone242 Index243 Telephone answer code Fax forwarding244 Fax/Tel mode Answering at extension245 246 Reports Fax Journal247 Equipment Attachment Limitations Visit us on the World Wide Web