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Brother MFC-9840CDW manual Setting up groups for broadcasting

Models: MFC-9840CDW

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Do one of the following:

Setting up groups for broadcasting

If you often want to send the same fax message to many fax numbers you can set up a group.

Groups are stored on a One-Touch key or a Speed-Dial number. Each group uses up a One-Touch key or a Speed-Dial location. You can then send the fax message to all the numbers stored in a group just by pressing a One-Touch key or entering a Speed-Dial number, and then pressing Black Start.

Before you can add numbers to a group, you need to store them as One-Touch or Speed- Dial numbers. You can have up to 20 small groups, or you can assign up to 339 numbers to one large group.

a Press Menu, 2, 3, 3.

23.Set Quick-Dial 3.Setup Groups

Group Dial:

Press Speed Dial

b Choose an empty location where you want to store the group in one of the following ways:

Press a One-Touch key.

Hold down Shift as you press Search/Speed Dial and then enter the three-digit Speed-Dial location.

Press OK.

c Use the dial pad to enter a group number (01 to 20).

Press OK.

d Press a or b to select Fax/IFAX or E-Mail. Press OK.

Dialing and storing numbers

e To add One-Touch or Speed-Dial numbers follow the instructions below:

For One-Touch numbers, press the One-Touch keys one after the other.

For Speed-Dial numbers, hold down Shift as you press Search/Speed Dial, and then enter the three-digit Speed-Dial location.

The LCD will display your chosen One- Touch numbers with a l and Speed-Dial numbers with a # (for example l006, #009).

f Press OK when you have finished adding numbers.

g

Enter the name using the dial pad (up to 15 characters). Use the chart on Entering text on page 222 to help you enter letters.

Press OK.

8

Press OK to store the group without a name.

h You can save a fax/scan resolution along with the number. Do one of the following:

If you selected Fax/IFAX in d, press a or b to select Std, Fine,

S.Fine or Photo.

Press OK and then go to j.

If you selected E-Mailin d, press a or b to select

B/W200x100, B/W200dpi, Color150dpi, Color300dpi or Color600dpi.

Press OK and then go to i.

Press OK if you don't want to change the default resolution. Go to j.

Note

If you have selected Fax/IFAX in d and added One-Touch or Speed-Dial numbers that are stored as ‘IFAX’, you cannot select S.Fine.

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Brother MFC-9840CDW manual Setting up groups for broadcasting

Contents

USER’S Guide If you need to call Customer Service Brother numbers FAQs frequently asked questionsRegister your product Service Center Locator USA only For Customer ServiceService Center Locations Canada only Iii Ordering accessories and suppliesCanada DescriptionCompilation and Publication Notice USA and CanadaWho is covered What is coveredWhat is the length of the Warranty Periods What is not coveredWhat you must provide What Brother will doLimitations Vii Canada onlyTable of Contents Sending a fax Section II FaxTelephone services and external devices Section IV Walk-up printing Section III CopySection VI Appendixes Section V SoftwareXii Xiii Troubleshooting and routine maintenance 114Xiv Specifications 224General Bold Using the documentationAccessing the User’s Guides General informationSoftware Users Guide How to find scanning instructionsViewing documentation Viewing documentation WindowsPresto! PageManager Users Guide Accessing Brother support For Windows Control panel overview Enlarge/Reduce Mode keys FaxResolution Copy keys Contrast/QualityPrint keys Direct Job CancelSecure LED Status Status LED indicationsAgain Machine Status DescriptionType and size of paper Loading paper and documentsAcceptable paper and other media Recommended paperPaper size Paper types No. of sheets Recommended paper specificationsPaper capacity of the paper trays Tray and optional unit NameTypes of paper to avoid Handling and using special paperMm or greater Feeding direction EnvelopesTypes of envelopes to avoid Types of labels to avoid Unprintable areaUnprintable area for copies Labels16 in .23 mm Loading paper and envelopesPortrait LandscapeLoading plain paper in the paper tray Loading paper and documents Sided document Using the ADF automatic document feederLoading documents Single-sided documentUsing the scanner glass Paper type General setupMode timer Paper settingsPaper size Tray use in copy modeTray use in print mode Tray use in fax modeSpeaker volume Volume settingsRing volume Beeper volumeSleep time Ecology featuresAutomatic daylight savings time Toner saveDial Prefix LCD contrastChanging your setting lock password Security featuresSetting lock Setting up the passwordSecure Function Lock Turning setting lock on/offTurning setting lock on Turning setting lock offSetting up the Public user Setting the password for the administratorTurning Secure Function Lock off Setting up restricted usersTurning Secure Function Lock on/off Turning Secure Function Lock onWhen Copy mode is disabled Switching UsersWhen Scan mode is disabled Fax Sending a single-sided fax from the ADF How to faxEntering fax mode Sending a faxShort edge Sending a fax from the scanner glassChanging a 2-sided fax layout Long edgeBroadcasting black & white only Canceling a fax in progressUse the Search/Speed Dial to help you choose numbers easily Canceling a broadcast in progress Sending faxes using multiple settingsAdditional sending operations Send a cover page for the next fax Composing your own commentsContrast Using a printed coverSend a cover page for all faxes To change the default fax resolution Changing fax resolutionDual access Black & white only To change the fax resolution for the next faxSending in real time for all faxes Overseas modeDelayed fax Black & white only Real time transmissionDelayed batch transmission black & white only Checking and canceling waiting jobsSending a fax at the end of a conversation Sending a fax manuallyOut of memory message Manual transmissionReceiving a fax Choose the correct Receive ModeDo you expect to receive very few faxes? Manual Using receive modesFax Only Fax/TelRing delay Receive mode settingsRing time Easy receive Setting the print densityAdditional receiving operations Duplex 2-sided printing for Fax modePrinting a reduced incoming fax Press Black Start or Color Start Press Stop/Exit Setting the fax receive stamp black & white onlyReceiving a fax at the end of a conversation Printing a fax from the memoryTelephone line services Telephone services and external devicesVoice Mail What does Brother’s ‘distinctive ring’ do? Distinctive ringWhat does your telephone company’s ‘Distinctive Ring’ do? Do you have voice mail?Registering the distinctive ring pattern Very important Before you choose the ring pattern to registerRing Rings Pattern Turning off distinctive ring Connecting an external TAD telephone answering deviceSpecial line considerations ConnectionsRoll over telephone lines Converting telephone wall outlets Two-line telephone systemOperation from extension telephones For Fax/Tel mode onlyExternal and extension telephones Multi-line connections PBXUsing a non-Brother cordless external handset Connecting an external or extension telephoneUsing remote codes One-touch dialing How to dialDialing and storing numbers Manual dialingPress Search/Speed Dial SearchLdap Search Fax redialStoring a pause Storing numbersStoring one-touch dial numbers Fax/Tel. Press OK Storing speed-dial numbersChanging one-touch and speed-dial numbers Setting up groups for broadcasting Pause Dialing access codes and credit card numbersTone or pulse Canada only Fax forwarding Remote fax options black & white onlyRemote fax options are not available for color fax # # PagingFax storage 0 0 5 5 5 1 2 3 4 # #PC Fax Msg001 PC fax receiveTurning off remote fax options Changing remote fax optionsUsing your remote access code Setting a remote access codeRemote retrieval Changing the fax forwarding number Retrieving fax messagesCheck the receiving status Remote fax commandsChange the receive mode Retrieve a faxPolling receive PollingSequential polling Polled transmit black & white only Setup for polled transmitFax journal Printing reportsFax reports Transmission verification reportReports How to print a reportPress Black Start or Color Start. d Press Stop/Exit Chapter Copy Making copies How to copyPress Contrast/Quality Copy options temporary settingsImproving copy quality Enlarging or reducing the image copiedPress Black Start or Color Start to scan If you are using the scanner glass, go to gMaking N in 1 copies page layout Press Enlarge/Reduce„ 2 in 1 P „ 2 in 1 L „ 4 in 1 P Duplex 2-sided copyingDuplex Copy long edge „ 2 in 1 P „ 2 in 1 L „ 4 in 1 P „ 4 in 1 LAdvanced Duplex Copy short edge Brightness Sorting copies using the ADFColor saturation ContrastPress Tray Select Out of memory messageTray selection Press Tray SelectChapter Walk-up printing Printing photos from a digital camera Before using PictBridgeUsing PictBridge Setting your digital cameraPrinting images Machine settings Default settingsUnderstanding the error messages Connecting a camera as a storage deviceDpof printing Supported file formats Printing data from a USB flash memory driveCreating a PRN or PostScript 3 file for direct printing Printing data directly from the USB flash memory drive Press Black Start or Color Start to print the data Press Black Start or Color Start if you have finishedChapter Software For Macintosh Software and network featuresHow to read Html User’s Guide For Windows224 110114 204Choosing a location Safety and legalTo use the machine safely 100 101 Important Safety InstructionsStandard telephone and FCC notices Important information102 103 104 Important-about the interface cableLAN connection Laser safetyIndustry Canada Compliance Statement Canada only Disconnect device106 Important safety instructionsFDA regulations Manufactured107 108 Legal limitations for copying109 Trademarks110 OptionsOptions Lower tray unit Dimm memoryOptional paper tray Installing the optional paper tray111 For Macintosh users Memory board112 113 Installing extra memoryPrinting or receiving faxes Troubleshooting and routine maintenanceTroubleshooting If you are having difficulty with your machine115 Telephone line or connectionsSending faxes Handling incoming calls116 Menu access difficultiesCopy quality difficulties Printing difficultiesSoftware difficulties Scanning difficulties117 118 Paper handling difficultiesPrint quality difficulties Network difficulties119 Network difficulties120 Firewall and click Change settingsExamples of poor print Recommendation Quality Improving the print quality121 122 Toner cartridge on123 Examples of poor print quality124 125 Enter the correction value on the chart. Press Menu, 4, 8Improve pattern printing or Improve Thin Line boxes Device Options, Print Setting, and then check126 127 Choosing a location on128 Curled or wave129 Abcdefg130 Steps131 Examples of poor print Recommendation QualityTelephone line interference Setting dial tone detection132 133 Error and maintenance messagesError Message Cause Action Press Black Start or Color Start and try it134 Waste Toner Box135 Document Jam136 Fax sending or copy operation in progress„ Press Black Start or Color Start to send or Print operation in processPress Stop/Exit Press Black Start or Color Start and try again137 138 Toner Low139 Checking if the machine has faxes in its memoryTransferring faxes to your PC Transferring faxes to another fax machineDocument is jammed at the output tray Document jamsDocument is jammed in the top of the ADF unit Document is jammed under the document cover141 Paper jamsDocument is jammed in the duplex slot Paper is jammed in the MP tray142 Paper is jammed in Paper Tray 1 or Tray143 Paper is jammed inside the machine144 145 146 147 148 Paper is jammed at the back of the machine149 150 Paper is jammed underneath Paper Tray 1 or in the fuser unit151 152 Routine maintenanceCleaning the outside of the machine Clean the outside of the machine as follows153 Cleaning the scanner154 Cleaning the laser scanner windows155 156 157 158 Cleaning the corona wiresTroubleshooting and routine maintenance 160 Cyan Magenta Yellow Black161 Cleaning the drum unit162 163 164 165 166 Cyan Magenta Yellow Black 167 168 Push the drum unit in until it stops169 Replacing the consumable itemsToner Low 170PF Kit MP 171172 Replacing a toner cartridgeToner low message Toner life end message173 Replacing the toner cartridges174 175 Cyan Magenta Yellow Black 176 177 Replacing the drum unitChange Parts Drum message Replacing the drum unit178 179 180 Cyan Magenta Yellow Black 181 182 183 Replacing the belt unitChange Parts Belt Unit message Replacing the belt unit184 185 186 187 Replacing the waste toner box Replacing the waste toner boxChange Parts Waste Toner Box message Waste Toner Box Full message189 190 191 192 193 194 Packing and shipping the machineRepacking the machine 196 197 198 199 200 201 202 Machine informationChecking the serial number Checking the page counters203 Checking the remaining life of partsMemory storage Menu and featuresOn-screen Menu keys Programming Menu table205 How to access the menu mode206 Menu table207 Nnonn+ 208209 Ring DelayPrint Sample 210Every 50 Faxes 211Printer Emulation Auto 212Printer Duplex Off 2131in1 214215 Resolution Color 150 dpiAlphabetic 216TCP/IP 217LAN Wlan TCP/IP 218Ifax 219Mail 220Info 221Repeating letters Entering textInserting spaces Making corrections223 Special characters and symbols224 SpecificationsWeight Without Drum/Toner Unit 73.2 lb 33.3 kg General225 TemperatureNoise level Humidity226 Print mediaPaper Input Paper Tray DuplexFax 228 CopyCopy Speed Copy Speed for Duplex Copying Color/Monochrome Single-Sided Document SizeScan 230 LAN cable Wireless LANPrint InterfacesInterface Direct print feature231 Computer requirements Consumable items 234 Ethernet wired networkNetwork board model name Support for Protocols Network type Management utilities235 Ethernet wireless network236 Authentication and encryption for wireless users onlyAuthentication method Encryption methodsNetwork key Wi-Fi Alliance certification237 Glossary Easy Receive ECM Error Correction ModeFine resolution Menu modeRing Delay Overseas ModeRemote Access Code Remote Retrieval AccessTone Telephone Answer Code Fax/Tel mode onlyTemporary settings User Settings List242 Index243 Telephone answer code Fax forwarding244 Fax/Tel mode Answering at extension245 246 Reports Fax Journal247 Equipment Attachment Limitations Visit us on the World Wide Web