BEFORE USING THE NETWORK SCANNER FUNCTION

BASIC SETTINGS FOR NETWORK SCANNING

Click "Network Scanning" in the menu frame, and then establish the required settings. These settings should only be established by the network administrator.

For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.

1 Click "Network Scanning" in the menu frame.

The Network Scanning

Setup page appears.

2 Select the transmission methods that you wish to use.

Select the scanner delivery methods that you want to use. In the "Enable Scanner Delivery to:" field, click the checkbox next to each method that you want to use so that a checkmark appears in the checkbox.

All transmission methods are initially selected (factory default settings).

3 Configure the Advanced Setup settings.

Select advanced functions that can be used for Scan to E-mail.

Select the checkboxes of the functions that you wish to use.

•The "Enable User Authentication" checkbox can be selected to restrict use of the network scanner function to authorized users. (p.17)

•To allow a sender to be selected when sending an image by Scan to E-mail, make sure that "Disable selection of sender from Sender List" is not selected. (p.30)

•If you wish to Bcc a copy of a Scan to E-mail transmission to an e-mail address, select the "Bcc:" checkbox and enter the e-mail address.

4 Set a limit for the size of image files.

A limit can be set for the size of image files sent by Scan to E-mail to prevent excessively large files from being sent.

If the image file created from the scanned image is larger than the set limit, the image file is discarded. The limit can be set from 1 MB to 10 MB in increments of 1 MB.

The factory default setting is "Unlimited". If you wish to set a limit, remove the checkmark from the "Unlimited" checkbox and enter the desired limit in "Upper Limit".

5 Select the method for assigning a file name to a scanned image.

Select the method for assigning a file name to a scanned image. In "File Naming", click the items that you wish to use in the file name. "Destination Name" and "Date & Time" are initially selected.

• If you are going to send images to the same

Note recipient more than once, we recommend that you also select "Session Page Counter" or "Unique Identifier" to prevent sending multiple files with the same name, which would result in each successive file overwriting the previous file.

•If a file name is entered at the time of transmission, the file name entered here will be disregarded.

6 Selecting an e-mail subject (only used for Scan to E-mail).

The setting is used to enter the subject that appears in the recipient's e-mail program when you perform Scan to E-mail. (This setting is not necessary if you will not be using Scan to E-mail.) The subject can be up to 80 characters long. Only one subject can be entered. If nothing is entered, "Scanned image from <Device Name>" will appear.

*The name that appears in <Device Name> is the name stored in "Name" in the screen that appears when you click "System Information" in the menu frame. If a name has not been stored, the product name will appear.

Note

If a subject is entered at the time of transmission,

the subject entered here will be disregarded.

 

7 Click "Submit".

After entering the settings, be sure to click "Submit" to store them.

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