HOW TO USE THE NETWORK SCANNER FUNCTION

TRANSMISSION METHODS FOR SCAN TO E-MAIL

The destination for a Scan to E-mail transmission can be selected from the address book or entered manually. You can also use an e-mail address stored on an LDAP server.

It is possible to select multiple destinations for a Scan to E-mail transmission using a combination of these methods. Use the following procedure when you wish to enter the e-mail address manually or use an e-mail address stored on an LDAP server.

Sending an image by entering an e-mail address manually

1 Perform steps 1 through 6 of "BASIC

TRANSMISSION METHOD". (p.20)

2 Touch the [ADDRESS ENTRY] key.

ADDRESS

The e-mail address entry

screen appears.

BOOK

ADDRESS REVIEW

 

ADDRESS ENTRY

 

SEND SETTINGS

 

5 If you wish to enter another e-mail address, repeat steps 2 through 4.

If you wish to select an e-mail address from the address book screen, follow steps 7 and 8 of "BASIC TRANSMISSION METHOD" (p.20 to 21). If you wish to select an e-mail address in an LDAP server, follow the steps in "Sending an image by selecting an e-mail address in an LDAP server" (p.23).

Note

If you frequently transmit to a fixed group of

destinations, you can store the destinations

as a group (p.13).

3 Touch the keys on the keyboard to enter the e-mail address.

6 Touch the [ADDRESS REVIEW] key and check the destinations.

E-MAIL ADDRESS

 

CANCEL

 

OK

ppd1@sharp.co.jp

ABC abc

SPACE

 

AB/ab

 

12#$%

• If you make a mistake, touch the

key to move the

cursor (

 

) back to the mistake and then enter the

 

correct character.

 

ADDRESS

BOOK

ADDRESS REVIEW

ADDRESS ENTRY

SEND SETTINGS

When the [ADDRESS REVIEW] key is touched, only the entered destinations are displayed. To delete a destination, touch the key of the destination that you wish to delete.

Touch the [OK] key to return to the initial screen.

• To enter a number, touch the [AB/ab

12#$%] key.

The screen will change to the number entry screen.

To return to the text entry screen, touch the [AB/ab

12#$%] key again.

 

4 Touch the [OK] key.

CANCEL OK

The entered or selected destinations appear in Note the address review screen as one touch keys.

A maximum of 18 characters of the name or e-mail address can appear in each key.

7 Continue from step 9 of "BASIC TRANSMISSION METHOD" (p.21).

Note

To cancel the operation when selecting

destinations, press the [CLEAR ALL] key ( ).

 

 

 

 

ABC

 

abc

 

 

•

Important points when using Scan to E-mail

Caution

 

Be very careful not to send image data files that are too large. Your mail server's system administrator may

 

 

have placed a limit on the amount of data that can be sent in one e-mail transmission. If this limit is

 

 

exceeded, the e-mail will not be delivered to the recipient. Even if there is no limit and your e-mail is

 

 

successfully delivered, a large data file may take a long time to be received and place a heavy burden on the

 

 

recipient's network, depending on the recipient's network (Internet) connection environment. If large image

 

 

data files are repeatedly sent, the resulting burden on the network may slow down the speed of other,

 

 

unrelated data transmissions and in some cases, may even cause the mail server or network to go down. In

 

 

cases where you need to send multiple documents, try such measures as lowering the resolution mode.

•A limit can be set for the size of image files sent by Scan to E-mail in "Maximum Size of File" (p.6) in the Web page.

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