Using Utility Applications | Xerox 3300MFP manual

7 Using Utility Applications

If an error occurs while printing, the Status Monitor window appears, showing the error.

NOTES:

•To use the this program, you need:

-To check for Operating System(s) that are compatible with your printer, refer to Printer Specifications in your Printer User Guide.

-Internet Explorer version 5.0 or higher for flash animation in HTML Help.

•If you need to know the exact name of your printer, you can check the supplied CD-ROM.

Using Printer Settings Utility

Using the Printer Settings Utility, you can configure and check print settings.

1From the Start menu, select Programs or All Programs → your printer driver icon → Printer Settings Utility.

2Change the settings.

3To send the changes to the printer, click the Apply button.

Using Onscreen Help

For more information about Printer Settings Utility, click .

Opening the Troubleshooting Guide

Double click the Status Monitor icon on the Windows task bar.

Double click this icon.

Or, from the Start menu, select Programs or All Programs → your printer driver icon → Troubleshooting Guide.

Changing the Status Monitor Program Settings

Select the Status Monitor icon on the Windows task bar and right-click on the Status Monitor icon. Select Options.

The following window opens.

•Display when job is finished for network printer shows the Status Monitor balloon when your job is complete.

•Display when error occurs during printing shows the Status Monitor balloon when an error occurs during printing.

•Schedule an automatic status checking every allows the computer to update the printer status regularly. Setting the value close to 1 second causes the computer to check the printer status more frequently, thereby allowing a faster response to any printer error.

26

Using Utility Applications

Image 130

Xerox 3300MFP manual Using Utility Applications

Contents

Phaser 3300MFP Xerox and Xerox logo are trademarks of Xerox Corporation Contents Ordering supplies and accessories Fax setupUsing USB flash memory Scanning Installing accessories MaintenanceTroubleshooting Specifications Safety Electrical Safety Information Quality Standards Regulatory Information Illegal Copying For Fax Function OpenSSL License Original SSLeay License Environmental Compliance Product Recycling and Disposal Others Countries Special features Introduction Printer overview Front view Rear view Control panel overview Selecting a location Finding more informationClearance space Network System Setup Scan Setup System setupFax Feature Fax Setup Copy Feature Copy Setup Scan Feature Menu overview Changing the clock mode Setting the date and timeChanging the default mode Press Enter when Machine Setup appears Setting sounds Entering characters using the number keypad Using the save modes Setting print job timeout Software overview Supplied software System requirements Printer driver featuresWindows Linux Requirements Recommended Supported operating systems Network setupAccessing CentreWare Internet Services Cwis Locating the 3300MFP IP Address Configuring Configuring TCP/IPConfiguring EtherTalk Dynamic addressing BOOTP/DHCP Restoring the network configuration Setting Ethernet speedPrinting a network configuration On the scanner glass Loading originals and print mediaLoading originals ADF Selecting print media Type Size Dimensions Weight1 Capacity2 Supported print media types and sizes Guidelines for selecting and storing print media Media sizes supported in each modeMode Size Source Guidelines for special print media Loading paper Tray Loading paper in tray 1 or optional tray Changing the size of the paper in the paper tray Multi-purpose tray Load the paper with the side to be printed on facing up Selecting an output location Setting the paper size and typePrinting to the output tray Printing to the rear cover Selecting the paper tray Changing the settings for each copyCopying Lighten/Darken Reduced or enlarged copy Changing the default copy settingsUsing special copy features Collation ID card copying Poster copying Clone copying Setting copy timeoutCopying on both sides of paper Erasing background images Basic printing Canceling a print jobPrinting a document Scanning Scanning to an application using a local ConnectionScanning basics Preparing for network scanning Scanning using a network connectionSetting up an e-mail account Adding the machine to the Network Scan program Scanning to a network client Setting up an FTP serverSetting up an SMB server Scanning Scanning to Email Setting network scan timeoutScanning to an FTP server Setting up Address Book Changing the settings for each scan jobChanging the default scan settings Scanning to an SMB server Using Address Book entries Configuring group email numbersRetrieving global email addresses from the LDAPa server Searching sequentially through memory Searching Address Book for an entryPrinting Address Book Searching with a particular first letter Resolution Setting the fax headerAdjusting the document settings Press Resolution Sending a fax manually Sending a fax automaticallyDarkness Redialing the last number Confirming a transmissionAutomatic redialing Changing receiving modes Receiving manually using an extension Telephone Receiving automatically in Fax modeReceiving manually in Tel mode Receiving automatically in Ans/Fax mode Deactivating secure receiving mode Receiving in secure receiving modeActivating secure receiving mode Receiving faxes in memory Printing received faxes on both sides of paper Sending a delayed faxWhen you have finished entering fax numbers, select No at Sending a fax to multiple destinations Sending a priority fax Adding pages to a delayed faxCanceling a delayed fax Forwarding faxes Forwarding sent faxes to email address Installing PC-Fax SoftwareSending a Fax from a PC Forwarding received faxes to another fax machine Configuring PC Fax To send a PC Fax Enter the recipients’ numbers and click Continue Sending options Fax setupChanging the fax setup options Receiving options Printing sent fax report automatically Changing the default document settingsSetting up Phone Book Speed buttons Speed dial numbers Group dial numbers Deleting a Phone Book entry Searching Phone Book for an entryPrinting Phone Book Plugging in a USB memory device Using USB flash memoryAbout USB memory Scanning to a USB memory device Printing from a USB memory device Customizing Scan to USB Backing up data Managing USB memory Formatting a USB memory device Viewing the USB memory status How to purchase Ordering supplies and accessoriesAccessories Print cartridges Printing a report MaintenancePrinting reports Other available reports Cleaning the inside Cleaning your machineCleaning the outside Clearing memory Maintaining the print cartridge Cleaning the scan unitPrint cartridge storage Replacing the print cartridge Redistributing tonerExpected cartridge life Cleaning the drum Printing continuously when the Toner Empty message appears Checking replaceables Maintenance PartsClearing the Toner Empty Replace Toner message Items Yield Average Managing your machine from the website To access CentreWare isReplacing the ADF rubber pad Checking the machine’s serial number Troubleshooting Clearing document jams Clearing paper jams Roller misfeed Optional tray Fuser area or around the print cartridge Paper exit area Duplex unit area Duplex Jam Tips for avoiding paper jams Understanding display messages Line Error Message Meaning Suggested solutions Global ServerConfigured Message Meaning Suggested solutions Low Heat Error Over Heat Error Message Meaning Suggested solutions Open Heat ErrorAssigned Page/Cancel Job Power Failure Print cartridge-related messages Paper feeding problems Solving other problemsPrinting problems Select Download as Bit Image TrueType Options window Toner specks Condition Suggested solutions Light or faded printCondition Suggested solutions Vertical lines Dropouts Characters Condition Suggested solutions Wrinkles or creasesMisformed Back of printouts Curl Copying problemsThis option through Printer Settings Utility or Software Section for details Network Scan problems Scanning problemsFax problems Common Windows problems Common PostScript problems Common Linux problems Starting scan procedure, and appropriate Common Macintosh problems Problem Suggested solutions Installing a memory Dimm Installing accessoriesPrecautions when installing accessories Disconnect the power cord For Windows 2000/XP/2003/Vista, select Device Settings Activating the added memory in the PS printer properties General specifications SpecificationsPrinter specifications Scanner and copier specifications Facsimile specifications Index NumericsPage Software Section Contents Using Windows Postscript Driver Using Your Printer with a Macintosh Installing Printer Software in Windows Custom Installation Typical Installation Before you begin Custom Installation Installing Printer Software in Windows Reinstalling Printer Software Removing Printer Software Accessories → Run, and type X\Setup.exe Installing SetIP Using SetIPClick Install SetIP UtilityOptional Using SetIP Printing a Document Select your printer driver from the Name drop-down list Printing to a file PRN Printer SettingsSelect Printers and Faxes Select your printer driver icon Layout Tab Paper Tab Graphics Tab ResolutionToner Saver Mode Type Watermark Extras TabAdvanced Options Overlay Using a Favorite Setting Using Help Advanced Printing Printing Multiple Pages on One Sheet of Paper N-Up Printing Printing Posters Printing Booklets Fitting Your Document to a Selected Paper Size Printing on Both Sides of PaperPrinting a Reduced or Enlarged Document None Creating a Watermark Using WatermarksUsing an Existing Watermark Editing a Watermark Using a Page Overlay Using OverlaysWhat is an Overlay? Creating a New Page Overlay Using Windows PostScript Driver Advanced Check the Share this printer box Setting Up a Host ComputerSetting Up a Client Computer Double-clickPrinters and Faxes Using Utility Applications Windows XP Scanning Process with TWAIN- enabled SoftwareScanning Using the WIA Driver Windows Vista Scanning Installing the Unified Linux Driver Installing the Unified Linux DriverGetting Started Uninstalling the Unified Linux Driver Click Uninstall Opening the Unified Driver Configurator Using the Unified Driver ConfiguratorPrinters Configuration Double-clickUnified Driver Configurator on Scanners Configuration Ports Configuration Configuring Printer Properties Printing a Document Printing from Applications Printing Files Scanning a DocumentClick Properties Using the Image Manager Adding Job Type Settings Tools Function Click Continue Select Easy Install and click Install Installing Software for MacintoshDouble-click the Xerox Phaser 3300MFPOSX icon Click Continue Setting Up the Printer For a Network-connected Macintosh Select your printer name Installable OptionsFor a USB-connected Macintosh Click Show Info Printing Changing Printer SettingsPrinting a Document Printing Multiple Pages on One Sheet of Paper Toner Save ModePaper Type Offers Image Capture ScanningDuplex Printing Start Applications and click Image Capture Index Rev