System setup, Menu overview | Xerox 3300MFP manual

2 System setup

This chapter gives you an overview of menus available on your machine and step-by-step instructions for setting up the machine’s systems.

This chapter includes:

•Menu overview

•Changing the display language

•Setting the date and time

•Changing the default mode

•Setting sounds

•Entering characters using the number keypad

•Using the save modes

•Setting print job timeout

Menu overview

The control panel provides access to various menus to set up the machine or use the machine’s functions. These menus can be accessed by pressing Menu. Refer to the following diagram. Menus available in Fax, Copy, or Scan mode vary.

Fax Feature	Fax Setup	Copy Feature	Copy Setup	Scan Feature
Darkness	Sending	Copy Collation	Change Default	USB Memory
Multi Send	Redial Times	2-Up	Copies	Scan Size
Delay Send	Redial Term	4-Up	Reduce/Enlarge	Original Type
Priority Send	Prefix Dial	ID Copy	Darkness	Resolution
Send Forward	ECM Mode	Poster Copy	Original Type	Scan Color
Rcv. Forward	Sent Report	Clone Copy		Scan Format
Secure Receive	Image TCR	Erase Bkgd.		E-mail
Add Page	Dial Mode			Scan Size
Cancel Job	Receiving			Original Type
	Receive Mode			Resolution
	Ring to Answer			Scan Color
	Stamp Rcv Name			FTP
	Rcv Start Code			Scan Size
	Auto Reduction			Original Type
	Discard Size			Resolution
	Junk Fax Setup			Scan Color
	DRPD Mode			SMB
	Change Default			Scan Size
	Resolution			Original Type
	Darkness			Resolution
	Auto Report			Scan Color
	Network	System Setup	System Setup	Scan Setup
		(continued)

TCP/IP		Machine Setup	Change Default
EtherTalk	Paper Setup	Machine ID	USB Memory
Ethernet Speed	Paper Size	Machine Fax No.	E-mail
Clear Setting	Paper Type	Date & Time	FTP
Network Info.	Paper Source	Clock Mode	SMB
	Sound/Volume	Language
	Key Sound	Default Mode
	Alarm Sound	Power Save
	Speaker	Scan PWR Save
	Ringer	Timeout
	Report	NetScanTimeout
	Maintenance	Job Timeout
	Clean Drum	Import Setting
	Ignore Toner	Export Setting
	CLR Empty Msg.
	Supplies Life
	Serial Number
	Clear Setting

2.1 <System setup>

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Xerox 3300MFP manual System setup, Menu overview, Fax Feature Fax Setup Copy Feature Copy Setup Scan Feature

Contents

Phaser 3300MFP Xerox and Xerox logo are trademarks of Xerox Corporation Contents Fax setup Using USB flash memoryOrdering supplies and accessories Scanning Maintenance TroubleshootingInstalling accessories Specifications Safety Electrical Safety Information Quality Standards Regulatory Information Illegal Copying For Fax Function OpenSSL License Original SSLeay License Environmental Compliance Product Recycling and Disposal Others Countries Special features Introduction Printer overview Front view Rear view Control panel overview Clearance space Finding more informationSelecting a location System setup Fax Feature Fax Setup Copy Feature Copy Setup Scan FeatureNetwork System Setup Scan Setup Menu overview Setting the date and time Changing the default modeChanging the clock mode Press Enter when Machine Setup appears Setting sounds Entering characters using the number keypad Using the save modes Setting print job timeout Software overview Supplied software Windows Printer driver featuresSystem requirements Linux Requirements Recommended Network setup Accessing CentreWare Internet Services CwisSupported operating systems Locating the 3300MFP IP Address Configuring TCP/IP Configuring EtherTalkConfiguring Dynamic addressing BOOTP/DHCP Printing a network configuration Setting Ethernet speedRestoring the network configuration Loading originals and print media Loading originalsOn the scanner glass ADF Selecting print media Type Size Dimensions Weight1 Capacity2 Supported print media types and sizes Media sizes supported in each mode Mode Size SourceGuidelines for selecting and storing print media Guidelines for special print media Loading paper Tray Loading paper in tray 1 or optional tray Changing the size of the paper in the paper tray Multi-purpose tray Load the paper with the side to be printed on facing up Printing to the output tray Setting the paper size and typeSelecting an output location Printing to the rear cover Changing the settings for each copy CopyingSelecting the paper tray Lighten/Darken Changing the default copy settings Using special copy featuresReduced or enlarged copy Collation ID card copying Poster copying Setting copy timeout Copying on both sides of paperClone copying Erasing background images Printing a document Canceling a print jobBasic printing Scanning basics Scanning to an application using a local ConnectionScanning Scanning using a network connection Setting up an e-mail accountPreparing for network scanning Adding the machine to the Network Scan program Setting up an FTP server Setting up an SMB serverScanning to a network client Scanning Scanning to an FTP server Setting network scan timeoutScanning to Email Changing the settings for each scan job Changing the default scan settingsSetting up Address Book Scanning to an SMB server Retrieving global email addresses from the LDAPa server Configuring group email numbersUsing Address Book entries Searching Address Book for an entry Printing Address BookSearching sequentially through memory Searching with a particular first letter Setting the fax header Adjusting the document settingsResolution Press Resolution Darkness Sending a fax automaticallySending a fax manually Confirming a transmission Automatic redialingRedialing the last number Changing receiving modes Receiving automatically in Fax mode Receiving manually in Tel modeReceiving manually using an extension Telephone Receiving automatically in Ans/Fax mode Receiving in secure receiving mode Activating secure receiving modeDeactivating secure receiving mode Receiving faxes in memory Sending a delayed fax When you have finished entering fax numbers, select No atPrinting received faxes on both sides of paper Sending a fax to multiple destinations Adding pages to a delayed fax Canceling a delayed faxSending a priority fax Forwarding faxes Installing PC-Fax Software Sending a Fax from a PCForwarding sent faxes to email address Forwarding received faxes to another fax machine Configuring PC Fax To send a PC Fax Enter the recipients’ numbers and click Continue Fax setup Changing the fax setup optionsSending options Receiving options Changing the default document settings Setting up Phone BookPrinting sent fax report automatically Speed buttons Speed dial numbers Group dial numbers Printing Phone Book Searching Phone Book for an entryDeleting a Phone Book entry Using USB flash memory About USB memoryPlugging in a USB memory device Scanning to a USB memory device Printing from a USB memory device Customizing Scan to USB Backing up data Managing USB memory Formatting a USB memory device Viewing the USB memory status Ordering supplies and accessories AccessoriesHow to purchase Print cartridges Maintenance Printing reportsPrinting a report Other available reports Cleaning your machine Cleaning the outsideCleaning the inside Clearing memory Print cartridge storage Cleaning the scan unitMaintaining the print cartridge Expected cartridge life Redistributing tonerReplacing the print cartridge Cleaning the drum Printing continuously when the Toner Empty message appears Maintenance Parts Clearing the Toner Empty Replace Toner messageChecking replaceables Items Yield Average Replacing the ADF rubber pad To access CentreWare isManaging your machine from the website Checking the machine’s serial number Troubleshooting Clearing document jams Clearing paper jams Roller misfeed Optional tray Fuser area or around the print cartridge Paper exit area Duplex unit area Duplex Jam Tips for avoiding paper jams Understanding display messages Message Meaning Suggested solutions Global Server ConfiguredLine Error Message Meaning Suggested solutions Low Heat Error Message Meaning Suggested solutions Open Heat Error Assigned Page/Cancel JobOver Heat Error Power Failure Print cartridge-related messages Printing problems Solving other problemsPaper feeding problems Select Download as Bit Image TrueType Options window Condition Suggested solutions Light or faded print Condition Suggested solutions Vertical linesToner specks Dropouts Condition Suggested solutions Wrinkles or creases MisformedCharacters Back of printouts Copying problems This option through Printer Settings Utility orCurl Software Section for details Fax problems Scanning problemsNetwork Scan problems Common Windows problems Common PostScript problems Common Linux problems Starting scan procedure, and appropriate Common Macintosh problems Problem Suggested solutions Installing accessories Precautions when installing accessoriesInstalling a memory Dimm Disconnect the power cord For Windows 2000/XP/2003/Vista, select Device Settings Activating the added memory in the PS printer properties Printer specifications SpecificationsGeneral specifications Scanner and copier specifications Facsimile specifications Index NumericsPage Software Section Contents Using Windows Postscript Driver Using Your Printer with a Macintosh Installing Printer Software in Windows Custom Installation Typical Installation Before you begin Custom Installation Installing Printer Software in Windows Reinstalling Printer Software Removing Printer Software Click Install SetIP UtilityOptional Installing SetIP Using SetIPAccessories → Run, and type X\Setup.exe Using SetIP Printing a Document Select your printer driver from the Name drop-down list Select Printers and Faxes Select your printer driver icon Printer SettingsPrinting to a file PRN Layout Tab Paper Tab Resolution Toner Saver ModeGraphics Tab Type Extras Tab Advanced OptionsWatermark Overlay Using a Favorite Setting Using Help Advanced Printing Printing Multiple Pages on One Sheet of Paper N-Up Printing Printing Posters Printing Booklets Printing on Both Sides of Paper Printing a Reduced or Enlarged DocumentFitting Your Document to a Selected Paper Size None Using Watermarks Using an Existing WatermarkCreating a Watermark Editing a Watermark Using Overlays What is an Overlay?Using a Page Overlay Creating a New Page Overlay Using Windows PostScript Driver Advanced Setting Up a Host Computer Setting Up a Client ComputerCheck the Share this printer box Double-clickPrinters and Faxes Using Utility Applications Scanning Process with TWAIN- enabled Software Scanning Using the WIA DriverWindows XP Windows Vista Scanning Getting Started Installing the Unified Linux DriverInstalling the Unified Linux Driver Uninstalling the Unified Linux Driver Click Uninstall Using the Unified Driver Configurator Printers ConfigurationOpening the Unified Driver Configurator Double-clickUnified Driver Configurator on Scanners Configuration Ports Configuration Configuring Printer Properties Printing a Document Printing from Applications Click Properties Scanning a DocumentPrinting Files Using the Image Manager Adding Job Type Settings Tools Function Installing Software for Macintosh Double-click the Xerox Phaser 3300MFPOSX iconClick Continue Select Easy Install and click Install Click Continue Setting Up the Printer For a Network-connected Macintosh Installable Options For a USB-connected MacintoshSelect your printer name Click Show Info Printing a Document Changing Printer SettingsPrinting Paper Type Toner Save ModePrinting Multiple Pages on One Sheet of Paper Scanning Duplex PrintingOffers Image Capture Start Applications and click Image Capture Index Rev