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Canon manual Color imageRUNNER C3200 Sending Guide

Models: C3200

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Troubleshooting Error codes Password Errors Delaying a Send Job Symbols Used in This Manual Original Set Indicator Login When Problems Occur User Preset Keys

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Color imageRUNNER C3200 Sending Guide

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Canon manual Color imageRUNNER C3200 Sending Guide

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Contents

Page Color imageRUNNER C3200 Sending Guide Manuals for the Machine Network Quick Start Guide Fax Driver Installation and Instructions How This Manual Is Organized Appendix Contents Basic Scanning Features Special Scanning Features Receiving Documents Customizing Communications SettingsSending Documents Checking/Changing the Send/Receive Status System Settings Table -2 Communications Settings Storing/Editing Address Book SettingsSystem Manager Settings Viii Appendix TroubleshootingPrinting Communication Reports Glossary -12 Index Keys Used in This Manual How To Use This ManualSymbols Used in This Manual Press this key for operation Xii Displays Used in This ManualPress Address Book/Server Xiii Illustrations Used in This ManualAbbreviations Used in This Manual Xiv Legal NoticesTrademarks Copyright Disclaimers Xvi Introduction to Sending Functions File Formats for Every Need What This Machine Can DoDiverse Sending Methods Inbox Fax Mail File Server Instant Address Search with Ldap Flexible Scan FeaturesPreview Function Originals Send Memory RX Inbox Lock Print Send Receiving I-Faxes in MemoryAutomatic Forwarding Confidential Fax Inbox Overview of the Color imageRUNNER C3200 Original Inbox Scan Fax Mail File Server Fax *1 Group Send Basic Features Screen Introduction to Sending Functions Scan Settings Screen Chapter Things You Must Do Before Using This Machine Registering the Sending Record Setting the Display Language Setting the Current Date and Time 12Things You Must Do Before Using This Machine If you are setting the Time Zone If you are setting Daylight Saving Time Press OK Press Additional Functions Communications Settings Registering Sender Names Introduction to Sending Functions Enter the senders name press OK Registering the Units Name Press Unit Name Enter a name press OK Introduction to Sending Functions Flow of Sending Operations If the message You must insert a control card. appears Press Send Place your originals Specify the destinations If a destination is stored in the Address Book If a destination is not stored in the Address Book If a destination is stored in a One-Touch Button If a destination is stored in a Favorites Button If you want to specify a destination using a server Press the Scan Settings drop-down list select a scan setting Press Send Settings enter the send settings press Done Press the File Format drop-down list select a ﬁle format TIFF/JPEG Introduction to Sending Functions Press Start If you want to cancel sending, press Stop If Department ID Management is set, press ID Feeder Placing OriginalsPlaten Glass Orientation Vertical Placement Horizontal Placement FeederVertical Placement Horizontal Placement Platen Glass Place your originals face down Platen GlassLift the feeder/platen cover Gently close the feeder/platen cover Introduction to Sending Functions Adjust the slide guides to ﬁt the size of your originals Feeder DADF-K1 Optional Original Set Indicator Remove your originals Canceling a JobUsing the Touch Panel Display Using the Stop Key Press Stop Using the System Monitor Screen Press System Monitor Press Send Press Status Select the job to be canceled press Cancel Press Yes Press Done Basic Sending Methods Using the Address Book Specifying Destinations Select the desired destination from the Address Book Select the destination press OK Using the New Address Tab Press New Address E-mail Press E-mail Address Enter the e-mail address press OK Specifying an I-Fax Address Press New Address I-Fax Press the Mode drop-down list select Simple or Full Press I-Fax Address Enter the I-Fax address press OK Specify the receiving conditions of the destination press OK Select On or Off for Send Via Server Specifying a File Server Using the Browse Key NetWare IPX Using the KeyboardUsing the Browse Key Windows SMB Press Host Name Enter the host name press OK Press File Path Enter the ﬁle path press OK Press User Enter the user name press OK Press Password Enter a password press OK 11 Conﬁrm your settings press OK Press the Protocol drop-down list select Windows SMB Press Browse Select the desired workgroup press Down Select the desired ﬁle server press Down 24Specifying Destinations Conﬁrm your settings press OK Conﬁrm your settings press OK Press New Address File Basic Sending Methods Select the desired NDS tree press Down Enter your user name and network password 30Specifying Destinations Basic Sending Methods 10 Conﬁrm your settings press OK Specifying a User Inbox Basic Sending Methods Using the One-Touch Buttons Press One-touch Buttons Select the desired One-touch Button One-Touch Button Number Using the Favorites Buttons Press Favorites Buttons Select the desired Favorites Button Using a Server Specify the search criteria To use Simple Search To use Detailed Search Search Category Search Condition Basic Sending Methods Press Start Searching If the screen below is displayed 46Specifying Destinations Super G3 FAX Board is installed Read the displayed message press OK 48Specifying Destinations Checking/Changing a Destination Select the destination press Details If necessary, check or change the destinations information If the destination is obtained via a server If the destination is a group address Press Erase Erasing a DestinationSelect the destination to be erased Basic Scanning Features Selecting a Scan Mode Place your originals specify the destination Press the Scan Settings drop-down list select a scan mode 4Selecting a Scan Mode Scan Settings Two-Sided Originals Select the type of original press OK Press the Scan Settings drop-down list press Option Document Size Press Document Size Select Select the document size If you want to scan a standard document size If you want to scan a nonstandard document size If you want to scan a registered document size Press Done OK Registering the Speciﬁed Document Size Press Other Size Press Register Size Press Cancel Done Cancel Resolution You can specify the resolution before scanning the original 16Scan Settings Scan Exposure and Original Type Settings Manual Exposure Adjustment Press or to adjust the scanning exposure press OK Text Mode Text/Photo ModePhoto Mode Original Type As little moiré effect as possible Automatic Exposure Adjustment Press a OK Changing Color Modes Automatic Color Selection Full Color/Grayscale Color Selection Automatic Color Selection Full Color/Black-and-White Press Start Full Color Press the color selection drop-down list press Full Color Grayscale Black-and-White 32Changing Color Modes Special Scanning Features Two-Page Separation Press Special Features Press Two-page Separation 4Two-Page Separation Book Frame Erase Frame EraseOriginal Frame Erase Binding Erase Press Special Features Frame Erase Original Frame Erase If you want to set the same width for all four borders Select the original size press OK Press Done OK Book Frame Erase If you want to set the same width for all four borders 12Frame Erase Binding Erase 14Frame Erase Press or + to set the frame erase width press OK 16Frame Erase Different Size Originals Press Special Features Different Size Originals Job Build Job Build Press Start If the original is two-sided After the last batch of originals is scanned, press Done High Adjusting the Contrast SharpnessLow Adjusting the Contrast Sharpness 26Adjusting the Contrast Sharpness Remove Background Image Quality AdjustmentRemove Background Prevent Bleeding 28Image Quality Adjustment Press Remove Background Press OK Done OK Press a Special Features Image Qty Adjustment Prevent Bleeding Press Prevent Bleed-thru Press Start User Preset Keys Storing Scan Settings Specify the scan settings that you want to store Press Store/Erase User Preset Key Icon Color Mode Resolution If you select a key without settings If you select a key that already has settings stored in it Naming a User Preset Key Select a user preset key to name press Register Name Erasing Scan Settings To cancel erasing the settings, press No 42User Preset Keys Sending Documents Sending Methods Sending an E-Mail Message Press Send Doc. Name 4Sending Methods Sending Documents Press Message Enter the message body text press OK Press Reply-to Select the reply-to address 8Sending Methods Sending Documents Press Senders Names TTI Select a senders name press OK Display returns to the Send Basic Features screen Color/Black-and-White and Black-and-White color modes Press Start Sending an I-Fax Sending Documents Press Subject Enter the subject of your I-fax press OK Press Message Enter the message body text press OK 18Sending Methods Sending Documents 20Sending Methods Press Senders Names TTI Select a senders name press OK 22Sending Methods Sending a Job to a File Server 24Sending Methods Example 2003041020300000002.tif 2003041020300000002.jpg 26Sending Methods Press Start Sending a Job to a User Inbox Press Send Doc. Name 30Sending Methods Delaying a Send Job Press Delayed Send Enter the send time using numeric keys Press OK Done Press Start Previewing Originals Place your originals specify the destination press Preview Press or to specify the page that you want to verify Verify the images press Start Send Job Done Notice 38Job Done Notice Select the destination press OK 40Job Done Notice Job Recall Place your originals press Recall 42Job Recall Receiving Documents Receiving I-Fax and Fax Documents Receiving Print, Fax, and I-Fax DocumentsReceiving Print Jobs Receiving Documents Setting the Memory Lock Mode Document is printed Memory RX Inbox Settings Press Press Communications Settings Press Memory RX Inbox Settings Receiving Documents Press Memory RX Inbox Settings Use I-Fax Memory Lock Storing Received I-Fax Documents in Memory Memory Lock Start Time Settings Select On or Off press OK 10Receiving Print, Fax, and I-Fax Documents If you select Everyday If you select Select Days If you select Off Memory Lock End Time Settings Press Memory RX Inbox Settings Memory Lock End Time Select Everyday, Select Days, or Off 16Receiving Print, Fax, and I-Fax Documents If you select Off Press Forwarding Settings Forwarding Received Documents Erasing Received Documents Press Mail Box Select Memory RX Inbox or Conf. Fax Inbox Receiving Documents Display returns to the Inbox Selection screen Available Paper Sizes Available Paper Sizes for Received Documents 24Available Paper Sizes Checking/Changing Send/Receive Status Press System Monitor Checking/Changing the Status of Send JobsChecking Send Job Details Press Send Select Status or Log 4Checking/Changing the Status of Send Jobs If you select a job with only one destination in Status If you select a job with multiple destinations in Status If you select a job in Log Changing the Destination Press System Monitor Send Press Status If there are multiple destinations Select the destination that you want to changeIf there is only one destination Change the destination Resending a Job 12Checking/Changing the Status of Send Jobs Select the destination to resend the job to If there are multiple destinations for same sending method Printing the Send Job Status/Log Press Print List 16Checking/Changing the Status of Send Jobs Checking/Changing the Status of Receive Jobs Checking Receive Job Details Press Receive Printing the Receive Job Log Press System Monitor Receive To cancel printing, press No Activity Report RX is printed Checking the Arrival of an I-Fax Press Checking RX of I-Fax Jobs Checking the Status of Jobs That Have Been Forwarded Press Forwarding Status Checking/Changing the Send/Receive Status 24Checking/Changing the Status of Receive Jobs Customizing Communications Settings Settings Applicable TX Settings Communications Settings TableCommon Settings Common Settings Table Settings Applicable RX Settings Automatic Document Deletion Press Erase Failed TX Jpeg Compression Ratio for Color Send Jobs Press Jpeg Compression Ratio Select High Ratio, Normal, or Low Ratio press OK Errors Handling Documents That Fail to Be Forwarded Select Always Print, Store/Print, or Off press OK Number of Retry Attempts Press or until Retry Times appears press Retry Press or + to set the number of Retry Times press OK Standard Send Settings Press the Scanning Mode drop-down list select a scan mode 14Standard Send Settings Registering a Favorites Button Specify the send settings that you want to registerFavorites Buttons 16Favorites Buttons Press Store Naming a Favorites Button Press Name Erasing a Favorites Button Press Yes 22Favorites Buttons Customizing Communications Settings Image level when the Text/Photo or Photo mode is selected Select Data Size Priority, Normal, or Image Priority Customizing Communications Settings Initial Send Screen Display Initial Send Screen Display Printing the TX Terminal ID Press or until TX Terminal ID appears press TX Select On or Off Outside Original Area Inside Original Press OK Selected mode is set Gamma Value for Color Send Jobs 34Gamma Value for Color Send Jobs Initializing TX Settings 36Initializing TX Settings Two-Sided Printing Press Two-sided Print Select On or Off press OK Received Data Original Output Paper Drawer SelectionReceived Data Original Output 11 x Ltrr Selected mode is set Reducing a Received Document Press Receive Reduction If you select On Image is reduced in the vertical direction only If you select Off Printing Footer Information on a Received Document Press Received Page Footer Select On or Off press OK On 1 Log Press 2 On 1 Log On 1 Log 502 On 1 Log Storing/Editing Address Book Settings Address Book Settings Table Settings Applicable Fax About the Address BookMail File Group Mail Addresses Additional Functions Address Book SettingsStoring New Addresses 6Storing New Addresses Press Name Enter a name for the e-mail address press OK Press E-mail Address enter the e-mail address press OK If Access Number Management is set to On Finish storing the address If Access Number Management is set to Off Fax Addresses Press Register New Address Press I-Fax Press Name Enter a name for the I-fax address press OK Press the Mode drop-down list select Simple or Full Press I-Fax Address enter the I-fax address press OK Select On or Off for Send Via Server A4/LTR Finish storing the address 18Storing New Addresses File Server Addresses Press Register New Address Press File Press Name Enter a name for the ﬁle server address press OK Internet Information Server 4.0 under Windows NT Server Set Host Name, File Path, User, and Password 24Storing New Addresses Group Addresses Press Register New Address Press Group Press Name Enter a name for the group address press OK Select Address Book or Store In Usr Inbox Storing/Editing Address Book Settings 30Storing New Addresses If you select Store In Usr Inbox To erase a destination Finish storing the address Address Obtained via a Server Press Register New Address Press Search on Server 36Storing New Addresses Search by organization name That you entered Search criteria 40Storing New Addresses If the screen below is displayed 42Storing New Addresses Super G3 FAX Board is installed Store the selected destination If only one destination is selected Storing/Editing Address Book Settings If multiple destinations are selected Storing/Editing Address Book Settings 48Storing New Addresses Storing/Editing Address Book Settings Editing Address Details Select the destination to be changed Editing Address Details Storing/Editing Address Book Settings Edit the address details press OK Erasing Addresses Erasing Addresses 56Erasing Addresses Press Yes Naming an Address Book Select a subaddress book to name press Register Name Name of the Address Book is set Storing/Editing One-Touch Buttons Using numeric keys Select E-mail, I-Fax, File, Group, or Search on Server If you select E-mail Storing/Editing Address Book Settings If you select I-Fax Storing/Editing Address Book Settings You to receive a delivery conﬁrmation message telling you Storing/Editing Address Book Settings 68Storing/Editing One-Touch Buttons Storing/Editing Address Book Settings 70Storing/Editing One-Touch Buttons If you select File 72Storing/Editing One-Touch Buttons If you select Group 74Storing/Editing One-Touch Buttons Storing/Editing Address Book Settings If you select Search on Server Storing/Editing Address Book Settings 78Storing/Editing One-Touch Buttons Name, fax number, organization, or organizational unit 80Storing/Editing One-Touch Buttons Storing/Editing Address Book Settings 82Storing/Editing One-Touch Buttons Storing/Editing Address Book Settings 84Storing/Editing One-Touch Buttons Storing/Editing Address Book Settings 86Storing/Editing One-Touch Buttons Erasing One-Touch Buttons 88Erasing One-Touch Buttons Storing/Editing Address Book Settings 90Erasing One-Touch Buttons System Manager Settings 10-1 Settings Applicable Communications System Settings TableSystem Settings System Settings Table 10-3 Communications Settings Mail/I-Fax Settings 10-5 Press E-mail/I-Fax Settings Set the Maximum Data Size For Sending Press Subject Enter the default subject press OK 10-7 Set the Full Mode TX Timeout Select On or Off for Print MDN/DSN on Receipt 10-9 Select On or Off for Always send notice for RX errorsSelect On or Off for Use Send Via Server press OK 10-10Communications Settings 10-11 10-12Communications Settings 10-13 10-14Communications Settings 10-15 10-16Communications Settings 10-17 10-18Communications Settings 10-19 10-20Communications Settings 10-21 Manage/Access to Address Book Address Book Password 10-23 Access Number Management Press Access Number Management 10-25 Forwarding Settings Storing Forwarding Settings 10-27 10-28Forwarding Settings 10-29 Set the forwarding conditions 10-31 Fax Number Subaddress Password 10-33 Relay function 10-35 10-36Forwarding Settings 10-37 If you select Conf. Fax Inbox Enter the name of the document press OK 10-39 Press Forwarding Time Select Everyday, Select Days, or Off 10-41 10-42Forwarding Settings 10-43 Tiff 10-45 10-46Forwarding Settings 10-47 Select whether to check Notice Only for Errors 10-49 Press Forward w/o Conditions Press Forwarding Destination 10-51 Select the forwarding destination 10-53 10-54Forwarding Settings 10-55 System Manager Settings 10-57 10-58Forwarding Settings 10-59 Checking/Changing Forwarding Settings Select whether to check Notice Only for Errors press OK Check or change the forwarding settings press OK 10-61 You can set whether received documents are forwarded Erasing Forwarding Settings 10-63 Printing Forwarding Settings 10-65 Ldap Server Settings Registering an Ldap Server Ldap Server Settings Enter the server name press OK Press Server Address Enter the servers address press OK Press Location to Start Search Enter the location to start searching press OK Press Port Number enter the port number using numeric keys Select On or Off for Use SSL Secure Socket Layer Numeric keys press Next Select Do not use, Use, or Use security auth If Do not use is selected If Use is selected ISO If you are using Novell NetWare 5.1 NDS or later 10-76LDAP Server Settings If Use security auth. is selected 10-78LDAP Server Settings System Manager Settings Changing an Ldap Server Setting Change the necessary settings press Next Deleting an Ldap Server Select the Ldap server that you want to erase press Erase Printing Ldap Server Settings You can print out the Ldap server settings To cancel printing, press No Ldap Server List is printed Printing Communication Reports 11-1 Settings Applicable Send Report Settings TableSettings Print List Send TX Report Specifying Report SettingsAdditional Functions Report Settings 11-3 11-4Specifying Report Settings 11-5 If you select For Error Only or OnActivity Report Press Activity Report Select On or Off for Auto Print Select On or Off for Daily Activity Report Time 11-7 11-8Specifying Report Settings 11-9 Printing ListsAddress Book List Press Send under Print List Users Data List 11-11 Press Users Data List Press Yes Troubleshooting12 12-1 When Problems Occur Sending Documents 12-3 12-4When Problems Occur 12-5 12-6When Problems Occur Other Situations 12-7 Error Messages Self-Diagnostic Display 12-9 Cannot connect to the speciﬁed IP address/port 12-11 List of Error Codes without Messages Reference Guide 12-13 An Inbox, in the Mail Box Guide 12-15 12-16Error Messages 12-17 Using a TCP/IP Network, in the Network Guide 12-19 Conﬁrm that the POP server is functioning normally 12-21 Documents exceeded the mail server capacity 12-23 Remedy Reserve the jobs again, if necessary Questions & Answers 12-25 Troubleshooting 12-27 12-28Questions & Answers Appendix 13-1 Report and List Samples Send Job List PGS 13-3 DEPT. ID 13-5 Activity Report TX/RX Result Forwarding Conditions List 13-7 Login Information USE User Registered Ldap Server List Destination Name 13-9 13-10Report and List Samples For Error only 13-11 Conﬁdential Fax Inbox GlossaryAscii code DNS server Dpi IP address File serverFax Internet Protocol IP NetBEUI Memory LockMemory RX Inbox NetWare Senders Name RX PasswordProtocol Subaddress Subaddress Books SMB Index Numerics Index What happens when documents are received Remove background Sending an I-Fax,5-14 Report settings

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