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HP 4250/4350 manual Configuring e-mail alerts, Utitlity Information source

Models: 4250/4350

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Configuring e-mail alerts

You can use HP Web Jetadmin or the embedded Web server to configure the system to alert you to problems with the printer. The alerts take the form of e-mail messages to the e- mail account or accounts that you specify.

You can configure the following information:

●The device that you want to monitor (in this case, the printer)

●What alerts are to be received (for example, alerts for jams, paper out, ORDER CARTRIDGE, REPLACE CARTRIDGE, and cover open)

●The e-mail account to which the alerts should be forwarded

Utitlity	Information source
HP Web Jetadmin	● See Using HP Web Jetadmin software for
	general information about HP Web Jetadmin.
	● See HP Web Jetadmin online Help for
	details about alerts and how to set them up.
Embedded Web server	● See Using the embedded Web server for
	general information about the
	embedded Web server.
	● See the Embedded Web server online Help
	for details about alerts and how to set them
	up.

ENWW	Configuring e-mail alerts 101

Image 113

HP 4250/4350 manual Configuring e-mail alerts, Utitlity Information source

Contents

Use Page User Guide Copyright and License HP service information HP direct ordering for accessories or suppliesHP customer care IiiHP support and information for Macintosh computers HP service agreementsHP Toolbox Table of contents Managing and maintaining the printer Vii Problem solvingViii Appendix a Supplies and accessoriesAppendix B Control panel menus Index Printer basics Where to look for more information Quick access to printer informationSetting up the printer Using the printerModel descriptions Printer configurationsLetter Description Printer model HP LaserJet 4250 seriesOne 100-sheet tray and two 500-sheet trays Resolution Printer featuresSpeed Paper handlingLanguage and fonts Memory and processorInterface connections and networking Print cartridge AccessibilityEnergy savings Economical printingPrinter parts Accessories and suppliesOne optional 1,500-sheet feeder Interface ports Accessory lightsMoving the printer Locking and unlocking optional accessoriesControl-panel layout Control panelControl-panel lights Control-panel buttonsButton FunctionTo print a control-panel menu map Using the printer Help systemPrinting control-panel menus Changing control-panel settings Changing printer-control-panel configuration settingsTo change a control-panel setting Job storage limitTo set the job held timeout Job held timeoutShow address To set the job storage limitTo show the IP address Tray behavior optionsTo set Manually Feed Prompt To set Use Requested TrayTo set Size/type prompt Sleep DelayTo set the printer default for PS Defer Media Personality To set the Sleep DelayTo turn the Sleep Mode on or off Auto continue Clearable warningsTo set the personality To set the clearable warningsTo set supplies-low reporting Cartridge lowTo set the auto continue To set the cartridge-out response Jam recoveryCartridge out RAM disk To set the jam-recovery responseLanguage To set the RAM diskTo select the language Operating systems and printer components SoftwareUnix PCLAdditional drivers Printer driversOperating system PCL PPDSelect the correct printer driver for your needs Using the printer driversPrinter driver Help PropertiesPreferences Properties orHP LaserJet Utility Software for Macintosh computersPPDs To install the printing system software Installing the printing system softwareInstalling Windows printing system software for networks Double click Printer AppleTalk Installing Macintosh printing system software for networksTo install printer drivers in Mac OS For Mac OS Click Add PrinterNext to USB Printer Selection, click Change To remove software from Macintosh operating systems Uninstalling the softwareTo remove software from Windows operating systems Selecting print media Size Dimensions1 Tray 1 supported sizes and weightsWeight Capacity2 Supported sizes of print mediaSize Dimensions Weight Capacity Optional 1,500-sheet tray supported sizes and weightsSize Dimensions Weight Optional duplexer supported sizes and weightsOptional envelope feeder supported sizes and weights Enww Enww Printing tasks Understanding tray order Selecting which tray is used for printingCustomizing tray 1 operation Tray 1 TYPE=ANY Tray 1 SIZE=ANYMedia Printing by type and size of media locking traysTo print by type and size of paper Manually feeding media from trayQuality submenu Selecting the correct fuser modeTo select the stapler in the software Windows Stapling documentsTo select the stapler in the software Mac To select the stapler at the control panelTo load staples Loading staplesTo load tray Loading traysLoading tray Loading tray 2 or an optional 500-sheet tray To load tray 2 or an optional 500-sheet tray Loading an optional 1,500-sheet tray Do not fan the media. Fanning can cause misfeeds To load an optional 1,500-sheet trayEnww Printing to the rear output bin Understanding media output optionsPrinting to the top standard output bin Printing to the optional stacker or stapler/stacker Orientation of paper when a stapler is installed To load envelopes in tray Printing envelopesLoading envelopes in tray Feeding envelopes automatically optional envelope feeder Installing the optional envelope feederTo remove the optional envelope feeder To install the optional envelope feederRemoving the optional envelope feeder Loading envelopes in the optional envelope feeder Handling menu Printing on special media Follow these guidelines when printing on labelsPrinting on labels Do not load or print on labels in the following waysTRANSPARENCY=LOW Printing on transparenciesGuidelines for printing on letterhead or preprinted forms Printing on paper that has a special finish Tray Minimum size Maximum size Supported weights Weight and sizesPrinting on small sizes, custom sizes, or heavy paper Guidelines for heavy paperAdditional guidelines for small or narrow paper Setting custom paper sizesTo set custom paper sizes Printing on both sides of paper optional duplexer Parts, accessories, and suppliesOrientation of paper for duplexing Layout options for printing on both sides of paper To duplex with the optional duplex-printing accessoryOn the Finishing tab, select Print on Both Sides Manually To duplex manuallyCanceling a print job Changing default settings Using the printer driverChanging the settings for a print job To change default settings in Windows NT To change default settings in Windows 98 and Windows MeTo change default settings in Macintosh operating systems Printing watermarks Using printer-driver featuresTo print a watermark on Windows computers all versions To print a watermark on Macintosh computersPrinting multiple pages on one sheet of paper Setting a custom paper sizeTo set a custom paper size on Windows computers On the Paper/Quality tab, click CustomSelecting print-quality settings Using EconoMode draft printingTo set a custom paper size on Macintosh computers To use EconoMode draft printing on Windows computersSelecting a paper source Using reduce/enlarge optionsOn the Paper/Quality tab, click Use different paper/Covers To print covers or different pages on Windows computersTo print covers or different pages on Macintosh computers To print copies of a stored job Using job-storage featuresQuick copying a job Proofing and holding a job Deleting a quick copy jobTo delete a quick copy job To print the remaining copies of a held jobPrinting a private job Deleting a held jobTo delete a held job To specify a private jobStoring a print job Deleting a private jobTo delete a private job To store a print jobTo delete a stored job To print a stored jobManaging and maintaining the printer Opening the embedded Web server Using the embedded Web serverInformation tab Settings tabOther links Networking tabUsing HP Web Jetadmin software Supported operating systems Using the HP ToolboxSupported browsers WindowsTo view the HP Toolbox Troubleshooting tabStatus tab Utilitites folder. Double-click the HP Toolbox iconSet up status alerts Device Settings windowAdministrative settings Alerts tabToolbox links Double-clickAdd or Remove Programs Uninstalling the HP ToolboxClick Control Panel HP Web Jetadmin software plug-in Managing and configuring printer driversCustomization utility Utitlity Information source Configuring e-mail alertsSetting the date format Setting the real-time clockSetting the date and time Setting the time format Setting the dateSetting the time Configuration Checking the printer configurationTo print a configuration page at the control panel Menu mapThat are installed PS or PCL font list Supplies statusTo print a supplies status page at the control panel To print a PS or PCL font listSelecting PCL 6 and PCL 5 fonts Managing the print cartridge Print-cartridge authentication Print-cartridge storageHP print cartridges Non-HP print cartridgesCartridge-low and cartridge-out conditions Print-cartridge life expectancyChecking the supply level When the cartridge is out of toner or drum life When the cartridge is low on toner or drum lifeTo clean the inside of the printer Cleaning the printerCleaning the inside of the printer Cleaning the fuser Running the cleaning page automatically Running the cleaning page manuallyTo run the cleaning page manually To run the cleaning page automaticallyTo reset the maintenance-kit counter Performing preventive maintenanceTo remove and replace the stapler unit Replacing the stapler unitReplacing the stapler unit Enww 119 Problem solvingYES Troubleshooting flowchartDoes the control panel display read READY? See Configuration Can you print a configuration page?Go to step Job will not print PS error page or list of commands printsCan you print from a program? PERSONALITY=AUTO Does the job print as expected? Paper is not fed correctly or is damaged There are print-quality problemsPrint job is not formatted correctly Go to Correcting print-quality problems Tray 1 Size and Tray ConfigurationCause Solving general printing problemsCause Solution Solving general printing problems Try printing a job from another program Control-panel messages Symptom Problem with paper Solution Guidelines for using paperPrinting special pages ConfigurationFont list Supplies statusClearing jams from the top-cover and print-cartridge areas Clearing jamsJam locations To clear jams from the top-cover and print-cartridge areas To clear jams from the optional envelope feeder To clear jams from tray Clearing jams from the traysTo clear jams from tray 2 or an optional 500-sheet tray To clear jams from the optional 1,500-sheet tray To clear jams from the optional duplexer Clearing jams from the optional duplexerTo clear jams from the rear output bin Clearing jams from the output areasTo clear jams from the fuser area Clearing jams from the fuser areaEnww Clearing jams from the optional stacker or stapler/stacker To clear staple jams from the optional stapler/stacker If paper jams occur frequently, try the following Solving repeated jamsEnww Understanding printer messages Using the printer online Help systemResolving persistent messages Interpreting control-panel messagesInsufficient Memory 13.XX.YY JAMParallel I/O Parallel I/O Buffer OverflowFuser Error ErrorXxxxx Error XY Error Control panel message 51.XY Error For help pressXX Error To continue Sensor issue Turn off then onTo continue Turn off then on Description Handling accessory Control panel message 59.XY Error For help press66.XY.ZZ Input Device Failure66.XY.ZZ Output Storage Error Settings ChangedPermanent Storage Write FailControl panel message Description Recommended action Jetdirect Error EIO Error8X.YYYY 8X.YYYY EmbeddedCard Slot X Device Failure Card Slot Not FunctionalCard Slot X File Operation Failed Card Slot X File System is FullCleaning Disk Cleaning Disk CompleteCorrupt Firmware in External Accessory Chosen Personality not AvailableEIO X Disk Different Paper Sizes in JOBEIO X Disk Device Failure EIO X Disk File Operation FailedEIO X Disk not Initialized EIO X Disk is Write ProtectedEnvelope Feeder Empty Insert or Close TrayInternal Disk File System is Full Internal Disk File Operation FailedInternal Disk is Write Protected Internal Disk not InitializedManually Feed Typesize Custom Load Tray TypesizeCurrent status message Description NON HP Supply InstalledOutput Paper Path Open For help press Paused To return to ready press StopRAM Disk File Operation Failed RAM Disk Device FailureRAM Disk File System is Full RAM Disk not InitializedCurrent status message Replace Cartridge To continue press Replace CartridgeROM Disk Device Failure ROM Disk File Operation FailedROM Disk not Initialized ROM Disk is Write ProtectedSize Mismatch Tray Stapler LOW on StaplesTOO Many Pages in JOB to Staple Tray XX Typesize Stapler OUT of StaplesTray Typesize Tray XX Empty TypesizeUSE Tray XX Typesize Unsupported Data on FS Dimm in SlotWaiting for Tray XX to Lift Warming UPMalfunction .XY.ZZ Output Device Light Explanation and solution Solid greenPages in JOB to Staple appears on Firmware in External Accessory Light Explanation and solution Blinking amberReplacing accessories or accessory components Image defect examples Correcting print-quality problemsPrint-quality checklist AaBbCc Specks Light print partialLight print entire Lines DropoutsToner smear Gray backgroundRepeating defects Loose tonerSkew Repeating imageMisformed characters Wrinkles or creases Curl or waveWhite spots on black Vertical white linesTire tracks Blurred print Scattered linesRandom image repetition Troubleshooting network printing problems Error message Error Writing to LPTx in Windows 9x. Cause Troubleshooting common Windows problemsProblems with Mac OS Troubleshooting common Macintosh problemsPrint job was not sent to the printer that you wanted. Cause Hardware troubleshooting Solution Software troubleshootingProblems with Mac OS You are unable to print from a third-party USB card. Cause Solution Software troubleshooting Specific errors Troubleshooting common PostScript problemsGeneral problems Printer driver Cause Solution Font error occurredDisk is Write Protected Troubleshooting the optional hard diskDisk FAILURE. EIO X Disk not Functional Enww 195 Supplies and accessoriesOrdering through service or support providers Ordering parts, accessories, and suppliesOrdering directly from HP To order directly through the embedded Web serverOrdering parts, accessories, and supplies Description Part number Paper-handling accessoriesPart numbers Memory Maintenance kitsPrint cartridges Print media Cables and interfacesQ2397A/Asia-Pacific countries HP Multipurpose paper Sheets/ream, 10-ream Carton Letter 8.5 x 11 inch, 3-hole Enww 205 Control panel menusList Retrieve Job menuPrint Stored JOB Username Jobname ALL Private Jobs No Stored Jobs ValuesInformation menu Paper Handling menu Executive JIS Tray 1 Size ANY Size Letter Legal Executive StatementPostcard JIS Envelope64 g/m2 Tray 2 Size Letter Legal ExecutiveB5 ISO SIZE= 8.50 x 14 INCHES, Setting saved DimensionTray N Size Letter Legal Tray N CustomCopies Configure Device menuPrinting submenu Item Values DEFAULT*LETTERPaper Size Legal Executive Statement 8.5 x B5 JIS Duplex OFF Long Edge Binding Short EdgeValues Print Quality submenu SET Print Test Registration Source Adjust Tray N Configures the fuser mode associated with each paper type Optimize High Transfer Line Detail Restore OptimizeFastres ResolutionProres RET OFF Light Medium Dark EconomodeDensity Small Paper Mode *NORMAL Slow System Setup submenuToner To 5 *3To 100 *32 DATE/TIME Date Date Format Time Time Format JOB StorageTray Behavior Sleep Delay Display LANGUAGE*ENGLISH Several Explanation Cartridge Stop OUT Continue JAM Recovery Auto OFF RAM DiskStapler/stacker submenu Staples None ONE Staples OUT Stop Continue SubmenuSeconds Parallel High Speed Input Advanced FunctionsRestore Factory Settings Resets submenuClear Maintenance Message Sleep Mode Print Test Source Destination Duplex Copies Diagnostics menuPrint Event LOG Show Event Paper Path Test Service menu Enww Product dimensions HP LaserJet 4250 or 4350 series physical specificationsProduct dimensions, with all doors and trays fully opened Printer accessoriesAppendix C Specifications Power requirements HP LaserJet 4250 or 4350 series Electrical specificationsSpecification Volt models Product model Printing Ready Sleep OffSound pressure level Declared per ISO Sound power level Declared per ISOAcoustic emissions Environmental condition Printing Storage/standby Operating environmentPrinting and paper storage environment Paper specificationsCategory Specifications Envelopes Envelopes with adhesive strips or flaps Envelopes with double side seamsEnvelope margins Envelope storageLabel construction LabelsTransparencies Enww 241 Printer memory and expansionOverview Printer memory To install printer memoryEnww Enww To install a CompactFlash card Installing CompactFlash cardsInstalling CompactFlash cards Enww Checking memory installation Saving resources permanent resources To install EIO cards or mass storage devices Installing EIO cards or mass storage devicesEnww 253 Printer commandsCombining escape sequences Understanding PCL 6 and PCL 5e printer command syntaxDOS program Entry What appears Using escape charactersSelecting PCL 6 and PCL 5 fonts Job-control commands Common PCL 6 and PCL 5 printer commandsPage-control commands Function Command Options #Cursor Positioning Function Command Options # Vertical position rows A#RLanguage selection Programming hintsFont selection Enww Introduction Regulatory informationFCC regulations Protecting the environment Environmental Product Stewardship programOzone production Energy consumptionPaper Material restrictions Material safety data sheetFor more information Regulatory Model Number3 Declaration of conformityLaser safety statement Country-/region-specific safety statementsCanadian DOC statement Japanese Vcci statement Korean EMI statementLaserturvallisuus Luokan 1 Laserlaite Klass 1 Laser Apparat Finnish laser statementHewlett-Packard limited warranty statement Service and supportAppendix G Service and support Print Cartridge Limited Warranty Statement HP maintenance agreements Availability of support and serviceOnsite service agreements Priority Onsite ServiceTo use HP Express Exchange HP Express Exchange U.S. and Canada onlyTo repack the printer Repacking the printerWHO is Returning the EQUIPMENT? Service information formWhat are YOU SENDING? Have YOU Removed the Print CARTRIDGE?Enww Index PCL Enww Energy Star Enww Enww 283 See also drivers 256 PostScript error pages Enww Enww 288 Unix Enww Page Q5400-90933