Polycom VVX 400 and 410 Business Media Phones User Guide

Version 5.0.0

on shared lines disables ringing only. You can still see a visual notification of an incoming call and have the option to answer the call in Do Not Disturb.

To enable or disable Do Not Disturb for a line:

1From Home view, select DND.

2From the Line Select screen, use the up and down arrow keys to select the line on which to enable or disable Do Not Disturb.

3From the Do Not Disturb screen, select Enable or Disable.

Power Tip: Automatically Enabling or Disabling Do Not Disturb for All Lines

To automatically enable Do Not Disturb for all lines, press Set All. To automatically disable the feature for all lines, press Clear All.

Listening to Voicemail

Your phone indicates when you have new voicemail messages in the following ways:

∙A message in the status bar, as shown next. The message indicates the number of new messages you have. The count is a total of all messages on all lines on the phone.

∙A flashing Message Waiting Indicator, located at the top-right of your phone.

∙An audible alert, if your phone is on-hook.

Note: Temporarily Removing Message Indicators

To temporarily remove the message counter, press , and select Message Center, or select Messages from Home view, and select Message Center, and press Clear. The message indicators doesn’t display again until after a period of time, which is set by your administrator.

To listen to voicemail messages:

1Press and select Message Center, or from Home view, select Messages > Message Center. If your phone has multiple lines, the Line Select screen displays.

2Use the up and down arrow keys to select the line that has new messages.

3From the Messages screen, press Connect and follow the prompts.

Polycom, Inc.

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Polycom 400 manual Listening to Voicemail, To enable or disable Do Not Disturb for a line, To listen to voicemail messages
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VVX400, 400 specifications

The Polycom VVX 400 is a versatile and advanced IP phone designed mainly for medium to large businesses that demand rich features and exceptional audio quality. This model offers a perfect blend of functionality and user-friendliness, making it an ideal solution for busy professionals and office environments.

One of the standout features of the VVX 400 is its high-resolution color display. The 3.5-inch screen provides clear visibility of call information, contact lists, and menus, allowing users to navigate through various features with ease. The phone supports up to 12 lines, ensuring that users can manage multiple calls without hassle. Furthermore, the VVX 400 comes with programmable keys, accommodating customized settings that enhance workflow efficiency.

In terms of audio quality, the VVX 400 employs Polycom's legendary HD Voice technology. This technology enhances voice clarity, making conversations more natural and engaging. The phone is equipped with a full-duplex speakerphone and delivers exceptional sound quality, whether on a call or during group conferences. With Polycom's Acoustic Fence technology, background noise is effectively filtered out, ensuring that discussions remain focused and productive.

The VVX 400 is not just about voice calls; it also supports video conferencing capabilities, making it suitable for modern workplaces that prioritize collaboration. The phone is designed with flexibility in mind, allowing seamless integration with various communication platforms. It is compatible with leading unified communication systems, ensuring that users can connect effortlessly to their business networks.

Another key characteristic of the Polycom VVX 400 is its ease of use. The interface is intuitive, with graphical icons and simple navigation menus that facilitate quick access to features without requiring extensive training. The phone also supports a range of peripheral devices, including headsets and expansion modules, which further enhance its functionality.

The VVX 400 offers robust security features, ensuring that sensitive communication remains confidential. It includes encryption methods for secure registration and signaling, thus safeguarding business communications against unauthorized access.

Finally, the Polycom VVX 400 is designed with sustainability in mind. It is energy-efficient and complies with various environmental standards, making it a responsible choice for companies that are eco-conscious.

In conclusion, the Polycom VVX 400 is a highly capable IP phone, bringing together advanced technologies, exceptional audio quality, and user-friendly features, making it accessible for various business needs. Its adaptability to diverse communication platforms, coupled with strong security measures, positions it as a reliable choice for organizations looking to enhance their communication strategies.
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