Polycom VVX 400 and 410 Business Media Phones User Guide

Version 5.0.0

∙Press Snooze to temporarily remove the reminder from the screen. The reminder displays every minute until the meeting starts.

∙Press Dismiss to permanently remove the reminder from the screen and stop all future reminders for the meeting.

To enable or disable meeting reminders:

1From Home view, select Settings> Basic > Preferences > Calendar Settings.

2From the Calendar Settings screen, select Reminder and enable or disable the setting.

The default setting is Enabled. When enabled, your phone displays reminders for all meetings.

When disabled, the phone won’t display reminders for any meeting.

Troubleshooting: Why Don’t My Meeting Reminders Display?

If you’ve enabled meeting reminders, but your phone isn’t displaying them, make sure that your Login Credentials are correct (see Accessing Features with Your Login Credentials).

Joining Meetings from the Calendar

You can join meetings from the Calendar either of the following ways:

∙From a meeting reminder.

∙From Meeting view.

To join a meeting from a meeting reminder:

»From the reminder, press the meeting number that displays at the far-left of the reminder, as shown next.

If you want to use another number to join the meeting, and the meeting organizer has specified alternate meeting numbers you can call, press Detail from the reminder. The Calendar displays Meeting view, which lists any available alternate numbers you can call. To dial these numbers, press More Actions, and select one of the numbers.

To join a meeting from Meeting view:

1Do one of the following:

From Day view, select the meeting you want to join.

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Polycom VVX400 manual Joining Meetings from the Calendar, To join a meeting from a meeting reminder
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VVX400, 400 specifications

The Polycom VVX 400 is a versatile and advanced IP phone designed mainly for medium to large businesses that demand rich features and exceptional audio quality. This model offers a perfect blend of functionality and user-friendliness, making it an ideal solution for busy professionals and office environments.

One of the standout features of the VVX 400 is its high-resolution color display. The 3.5-inch screen provides clear visibility of call information, contact lists, and menus, allowing users to navigate through various features with ease. The phone supports up to 12 lines, ensuring that users can manage multiple calls without hassle. Furthermore, the VVX 400 comes with programmable keys, accommodating customized settings that enhance workflow efficiency.

In terms of audio quality, the VVX 400 employs Polycom's legendary HD Voice technology. This technology enhances voice clarity, making conversations more natural and engaging. The phone is equipped with a full-duplex speakerphone and delivers exceptional sound quality, whether on a call or during group conferences. With Polycom's Acoustic Fence technology, background noise is effectively filtered out, ensuring that discussions remain focused and productive.

The VVX 400 is not just about voice calls; it also supports video conferencing capabilities, making it suitable for modern workplaces that prioritize collaboration. The phone is designed with flexibility in mind, allowing seamless integration with various communication platforms. It is compatible with leading unified communication systems, ensuring that users can connect effortlessly to their business networks.

Another key characteristic of the Polycom VVX 400 is its ease of use. The interface is intuitive, with graphical icons and simple navigation menus that facilitate quick access to features without requiring extensive training. The phone also supports a range of peripheral devices, including headsets and expansion modules, which further enhance its functionality.

The VVX 400 offers robust security features, ensuring that sensitive communication remains confidential. It includes encryption methods for secure registration and signaling, thus safeguarding business communications against unauthorized access.

Finally, the Polycom VVX 400 is designed with sustainability in mind. It is energy-efficient and complies with various environmental standards, making it a responsible choice for companies that are eco-conscious.

In conclusion, the Polycom VVX 400 is a highly capable IP phone, bringing together advanced technologies, exceptional audio quality, and user-friendly features, making it accessible for various business needs. Its adaptability to diverse communication platforms, coupled with strong security measures, positions it as a reliable choice for organizations looking to enhance their communication strategies.
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