Navigating Meeting View

Polycom VVX 400 and 410 Business Media Phones User Guide

Version 5.0.0

You can view meeting details from Meeting view, as shown below. To see Meeting view, select a meeting in Day view.

Figure 24: Viewing the Calendar in Meeting View

From Meeting view, you can do the following:

∙View the meeting’s start and end time, location and organizer, required attendees, and meeting description.

∙View the numbers that you can call to join the meeting.

∙Select a meeting number to join the meeting.

Do one of the following to navigate in Meeting view:

∙To see the meeting details, scroll up or down.

∙To return to Day view, press Day.

Managing Meeting Reminders

By default, your phone displays a meeting reminder 15 minutes before a meeting starts, as shown below. Every minute before the meeting starts, the phone emits an alert tone and updates the meeting timer. If a meeting starts, and you haven’t joined in, the reminder alerts you when the meeting is overdue.

Figure 25: Displaying Meeting Reminders

From the reminder, you can do the following:

∙Press the meeting number, on the far-left of the reminder, to join the meeting.

∙Press Detail to view specific information about the meeting.

Polycom, Inc.

VVX400, 400 specifications

The Polycom VVX 400 is a versatile and advanced IP phone designed mainly for medium to large businesses that demand rich features and exceptional audio quality. This model offers a perfect blend of functionality and user-friendliness, making it an ideal solution for busy professionals and office environments.

One of the standout features of the VVX 400 is its high-resolution color display. The 3.5-inch screen provides clear visibility of call information, contact lists, and menus, allowing users to navigate through various features with ease. The phone supports up to 12 lines, ensuring that users can manage multiple calls without hassle. Furthermore, the VVX 400 comes with programmable keys, accommodating customized settings that enhance workflow efficiency.

In terms of audio quality, the VVX 400 employs Polycom's legendary HD Voice technology. This technology enhances voice clarity, making conversations more natural and engaging. The phone is equipped with a full-duplex speakerphone and delivers exceptional sound quality, whether on a call or during group conferences. With Polycom's Acoustic Fence technology, background noise is effectively filtered out, ensuring that discussions remain focused and productive.

The VVX 400 is not just about voice calls; it also supports video conferencing capabilities, making it suitable for modern workplaces that prioritize collaboration. The phone is designed with flexibility in mind, allowing seamless integration with various communication platforms. It is compatible with leading unified communication systems, ensuring that users can connect effortlessly to their business networks.

Another key characteristic of the Polycom VVX 400 is its ease of use. The interface is intuitive, with graphical icons and simple navigation menus that facilitate quick access to features without requiring extensive training. The phone also supports a range of peripheral devices, including headsets and expansion modules, which further enhance its functionality.

The VVX 400 offers robust security features, ensuring that sensitive communication remains confidential. It includes encryption methods for secure registration and signaling, thus safeguarding business communications against unauthorized access.

Finally, the Polycom VVX 400 is designed with sustainability in mind. It is energy-efficient and complies with various environmental standards, making it a responsible choice for companies that are eco-conscious.

In conclusion, the Polycom VVX 400 is a highly capable IP phone, bringing together advanced technologies, exceptional audio quality, and user-friendly features, making it accessible for various business needs. Its adaptability to diverse communication platforms, coupled with strong security measures, positions it as a reliable choice for organizations looking to enhance their communication strategies.

Polycom VVX400 manual Navigating Meeting View, Managing Meeting Reminders

Models: VVX400 400

Polycom VVX 400 and 410 Business Media Phones User Guide