Polycom VVX 400 and 410 Business Media Phones User Guide

Version 5.0.0

Updating a Contact’s Ringtone

You can select unique ring tones for contacts in your Contact Directory to quickly identify individual callers when your phone rings.

To select a ringtone for a contact:

1From the Contact Directory, select a contact, and press Info > Edit > Ring Type.

2Select the ringtone you want, and press Save.

Changing the Ringer Volume

You can change the volume for your phone’s ringer and the incoming audio during a call.

To change the volume of your ringtone or during a call:

»Press the Volume keys,, to lower or raise the speaker volume.

Muting the Microphone

You can mute the microphone to silence audio from your side of a call. Microphone Mute applies to all modes: handset, headset, and speakerphone. You can still hear all other parties in a call when you mute your microphone.

To mute the microphone:

»During a call, press.

The Mute key glows red, and the other parties can’t hear audio from your side of the call. To

disable Mute, pressagain.

Changing the Audible Ring Setting

You can choose where you hear the audible ringer on your phone. You can set the audible ringer to play from the handset, headset, or speaker. For example, you can set your phone to ring on your headset, instead of the speaker. By default, the audible ringer plays from the speaker.

To choose where the audible ringer plays:

1From Home view, select Settings > Basic > Preferences > Audible Ringer.

2From the Audible Ringer screen, select where you want to hear the ringer:

To hear the ringer only from the phone’s loudspeaker, select Speaker.

To hear the ringer only from the handset, select Handset.

To hear the ringer only from the headset, select Headset.

To hear the ringer only from the device you’re currently using, select Active. The default destination is Speaker.

Polycom, Inc.

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Polycom VVX400 manual Updating a Contact’s Ringtone, Changing the Ringer Volume, Muting the Microphone
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VVX400, 400 specifications

The Polycom VVX 400 is a versatile and advanced IP phone designed mainly for medium to large businesses that demand rich features and exceptional audio quality. This model offers a perfect blend of functionality and user-friendliness, making it an ideal solution for busy professionals and office environments.

One of the standout features of the VVX 400 is its high-resolution color display. The 3.5-inch screen provides clear visibility of call information, contact lists, and menus, allowing users to navigate through various features with ease. The phone supports up to 12 lines, ensuring that users can manage multiple calls without hassle. Furthermore, the VVX 400 comes with programmable keys, accommodating customized settings that enhance workflow efficiency.

In terms of audio quality, the VVX 400 employs Polycom's legendary HD Voice technology. This technology enhances voice clarity, making conversations more natural and engaging. The phone is equipped with a full-duplex speakerphone and delivers exceptional sound quality, whether on a call or during group conferences. With Polycom's Acoustic Fence technology, background noise is effectively filtered out, ensuring that discussions remain focused and productive.

The VVX 400 is not just about voice calls; it also supports video conferencing capabilities, making it suitable for modern workplaces that prioritize collaboration. The phone is designed with flexibility in mind, allowing seamless integration with various communication platforms. It is compatible with leading unified communication systems, ensuring that users can connect effortlessly to their business networks.

Another key characteristic of the Polycom VVX 400 is its ease of use. The interface is intuitive, with graphical icons and simple navigation menus that facilitate quick access to features without requiring extensive training. The phone also supports a range of peripheral devices, including headsets and expansion modules, which further enhance its functionality.

The VVX 400 offers robust security features, ensuring that sensitive communication remains confidential. It includes encryption methods for secure registration and signaling, thus safeguarding business communications against unauthorized access.

Finally, the Polycom VVX 400 is designed with sustainability in mind. It is energy-efficient and complies with various environmental standards, making it a responsible choice for companies that are eco-conscious.

In conclusion, the Polycom VVX 400 is a highly capable IP phone, bringing together advanced technologies, exceptional audio quality, and user-friendly features, making it accessible for various business needs. Its adaptability to diverse communication platforms, coupled with strong security measures, positions it as a reliable choice for organizations looking to enhance their communication strategies.
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