About This Guide

This guide uses a number of conventions that help you to understand information and perform tasks.

Conventions Used in this Guide

This user guide contains terms, graphical elements, and a few typographic conventions. Familiarizing yourself with these terms, elements, and conventions to help you successfully perform tasks.

Terms and Writing Conventions

∙The Phone/your phone These terms refer to either the VVX 400 or VVX 410 phone. Unless specifically noted in this guide, both phones operate in the same way, and the information in this guide applies to both phones. Throughout the guide, VVX 400 is used to represent both the VVX 400 and VVX 410 phones.

∙Press This action refers to pressing a key on the keypad, a line key, an arrow key, a hard key, like Hold or Microphone Mute, or pressing and holding soft key.

∙Select Submenu > Submenu > Submenu This convention describes how to access submenus. Each submenu name is in boldface and separated by a greater than (>) symbol. If the instructions indicate to select Basic > Preferences > Language, select the Basic submenu, select the Preferences submenu, and select the Language submenu.

∙Highlight This action refers to selecting an item on the screen so that its appearance brightens. Soft keys apply to highlighted items.

∙Select Selecting an item on the screen refers to using the up, down, left, and right arrow keys to highlight an item. Press the central Select key so that another screen opens.

∙Views Your phone has four views: Home, Calls, Active Call, and Lines, which is the default view. A view is a specific screen on the phone interface that provides unique information and enables you to perform specific tasks.

∙Dialpad The dialpad is the area of the keypad you use to enter numbers and characters. The dialpad consists of all the number keys, as well as the asterisk (*) and pound (#) keys.

∙Key This term refers to any button on the phone console. Phone keys include the dialpad keys

, , , , , ,, and .

∙Option An option is one of a series of items you can select for a phone setting, such as Enabled and Disabled.

∙Held call This term describes any call, including a conference call, that is on hold. Audio for held calls cannot be heard.

∙Active call This term refers to a call, including a conference call, you’re currently in. An active call has audio associated with the call.

∙Setting The name of a field for which you can define information or choose an option.

∙Field This term describes the area of the screen next to a setting in which you can enter information or select an option.

Polycom, Inc.

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Polycom VVX400 manual About This Guide, Conventions Used in this Guide, Terms and Writing Conventions
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VVX400, 400 specifications

The Polycom VVX 400 is a versatile and advanced IP phone designed mainly for medium to large businesses that demand rich features and exceptional audio quality. This model offers a perfect blend of functionality and user-friendliness, making it an ideal solution for busy professionals and office environments.

One of the standout features of the VVX 400 is its high-resolution color display. The 3.5-inch screen provides clear visibility of call information, contact lists, and menus, allowing users to navigate through various features with ease. The phone supports up to 12 lines, ensuring that users can manage multiple calls without hassle. Furthermore, the VVX 400 comes with programmable keys, accommodating customized settings that enhance workflow efficiency.

In terms of audio quality, the VVX 400 employs Polycom's legendary HD Voice technology. This technology enhances voice clarity, making conversations more natural and engaging. The phone is equipped with a full-duplex speakerphone and delivers exceptional sound quality, whether on a call or during group conferences. With Polycom's Acoustic Fence technology, background noise is effectively filtered out, ensuring that discussions remain focused and productive.

The VVX 400 is not just about voice calls; it also supports video conferencing capabilities, making it suitable for modern workplaces that prioritize collaboration. The phone is designed with flexibility in mind, allowing seamless integration with various communication platforms. It is compatible with leading unified communication systems, ensuring that users can connect effortlessly to their business networks.

Another key characteristic of the Polycom VVX 400 is its ease of use. The interface is intuitive, with graphical icons and simple navigation menus that facilitate quick access to features without requiring extensive training. The phone also supports a range of peripheral devices, including headsets and expansion modules, which further enhance its functionality.

The VVX 400 offers robust security features, ensuring that sensitive communication remains confidential. It includes encryption methods for secure registration and signaling, thus safeguarding business communications against unauthorized access.

Finally, the Polycom VVX 400 is designed with sustainability in mind. It is energy-efficient and complies with various environmental standards, making it a responsible choice for companies that are eco-conscious.

In conclusion, the Polycom VVX 400 is a highly capable IP phone, bringing together advanced technologies, exceptional audio quality, and user-friendly features, making it accessible for various business needs. Its adaptability to diverse communication platforms, coupled with strong security measures, positions it as a reliable choice for organizations looking to enhance their communication strategies.
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