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Polycom VVX400 Managing Conference Call Participants, To manage a person in a conference call

Models: VVX400 400

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Polycom VVX 400 and 410 Business Media Phones User Guide

Version 5.0.0

Managing Conference Call Participants

When you initiate a conference call, you can manage call participants in a variety of ways:

∙Mute a participant.

∙Hold a participant.

∙Remove a participant from the conference.

∙List information and call details about a participant, such as the participant’s name, number, and whether the call is muted, held, or is video-enabled.

To manage a person in a conference call:

1Set up an active conference call.

2From Active Call, Lines, or Calls view, press Manage. If you’re in Calls view, highlight the conference first. The following figure shows the screen that display when you manage a conference.

3Use the up and down arrow keys to highlight the person you want to manage.

4Do one of the following:

Press Far Mute to mute the person. The muted person can hear everyone, but no one can hear the muted person.

Press Hold to hold the person. The held person can’t hear anyone, and no one can hear the held person.

Press Remove to remove the person from the conference, end the conference call, and create an active call between you and the person still in the call.

Polycom, Inc.

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Polycom VVX400 manual Managing Conference Call Participants, To manage a person in a conference call
Page 33 Page 35

VVX400, 400 specifications

The Polycom VVX 400 is a versatile and advanced IP phone designed mainly for medium to large businesses that demand rich features and exceptional audio quality. This model offers a perfect blend of functionality and user-friendliness, making it an ideal solution for busy professionals and office environments.

One of the standout features of the VVX 400 is its high-resolution color display. The 3.5-inch screen provides clear visibility of call information, contact lists, and menus, allowing users to navigate through various features with ease. The phone supports up to 12 lines, ensuring that users can manage multiple calls without hassle. Furthermore, the VVX 400 comes with programmable keys, accommodating customized settings that enhance workflow efficiency.

In terms of audio quality, the VVX 400 employs Polycom's legendary HD Voice technology. This technology enhances voice clarity, making conversations more natural and engaging. The phone is equipped with a full-duplex speakerphone and delivers exceptional sound quality, whether on a call or during group conferences. With Polycom's Acoustic Fence technology, background noise is effectively filtered out, ensuring that discussions remain focused and productive.

The VVX 400 is not just about voice calls; it also supports video conferencing capabilities, making it suitable for modern workplaces that prioritize collaboration. The phone is designed with flexibility in mind, allowing seamless integration with various communication platforms. It is compatible with leading unified communication systems, ensuring that users can connect effortlessly to their business networks.

Another key characteristic of the Polycom VVX 400 is its ease of use. The interface is intuitive, with graphical icons and simple navigation menus that facilitate quick access to features without requiring extensive training. The phone also supports a range of peripheral devices, including headsets and expansion modules, which further enhance its functionality.

The VVX 400 offers robust security features, ensuring that sensitive communication remains confidential. It includes encryption methods for secure registration and signaling, thus safeguarding business communications against unauthorized access.

Finally, the Polycom VVX 400 is designed with sustainability in mind. It is energy-efficient and complies with various environmental standards, making it a responsible choice for companies that are eco-conscious.

In conclusion, the Polycom VVX 400 is a highly capable IP phone, bringing together advanced technologies, exceptional audio quality, and user-friendly features, making it accessible for various business needs. Its adaptability to diverse communication platforms, coupled with strong security measures, positions it as a reliable choice for organizations looking to enhance their communication strategies.