Storing Telephone Numbers | Ricoh FAX4500L specification

HOW TO USE THIS MANUAL

Most procedures start from standby mode, that is, when the display is as shown on the right. The value after "MEMORY" shows how much memory space is remaining.

MEMORY TRANS		APR. 4. 12:25PM
	SET DOCUMENT
		MEMORY 100%
		MEMORY 100%

If a procedure does not start at standby mode, the display at the start of the proce - dure is shown. For an example, see page 23.

NOTE: If you start a procedure and do not enter anything at the operation panel for more than 4 minutes, the machine will return to standby.

STORING TELEPHONE NUMBERS

To dial a telephone number or store it as a Quick Dial or Speed Dial, type it into the machine at the ten-key pad on the operation panel.

STORING NAMES AND LABELS

You can type names using the Quick Dial Keys. Use Quick Dial Keys 01 to 26 for the letters of the alphabet, and Quick Dial 30 as a spacebar. If you wish to enter a digit from 0 to 9, use the ten-key pad.

The cursor appears on the screen as a black dash below the cursor position. If you wish to move the cursor while editing a name or number, press the ←

and → arrows on the diamond-shaped scroll key on the operation panel.

If you wish to enter a punctuation mark or symbol, use Quick Dial 31. Keep press - ing Quick Dial 31 until you see the symbol that you need. Then move the cursor forward with the scroll key.

Quick Dial 32 can be used as a Shift key, to select upper or lower case letters.

KEY	DESCRIPTION	KEY	DESCRIPTION
01	A	17	Q
02	B	18	R
03	C	19	S
04	D	20	T
05	E	21	U
06	F	22	V
07	G	23	W
08	H	24	X
09	I	25	Y
10	J	26	Z
11	K	27	Not used
12	L	28	Not used
13	M	29
14	N	30	Space
15	O	31	Punctuation Marks and Symbols
16	P	32	Shift key (see page 3 )

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Ricoh FAX4500L manual Storing Telephone Numbers, Storing Names and Labels

Contents

OPERATOR’S Manual Optional Equipment Isdn Kit MemoryPaper Feed Unit Telephone Handset Class a Important Safety Instructions Contents Using the Machine for Telephone Calls Other FeaturesReceiving FAX Messages Transmission Programming AT Installation SettingsAdjustments Telephone Numbers and Personal Codes User Maintenance Procedure Communication ProblemsDisplayed Error Messages Error Codes Appendix A. Paper Feed Unit Appendix B. Hard Disk Unit Appendix C. Isdn Option Type What does a FAX Machine DO? BAD Telephone Lines Affect FAX Communication Symbols ConventionsKeynames Displays Storing Telephone Numbers Storing Names and Labels If YOU Make a Mistake Facsimile Feature Availability Table Reference Column Advanced Features Programming Reports Networking Features Group 4 Features Limitations on Various Features Other Features Maximum Value Power and Grounding Power SupplyGrounding Cold Weather POWER-UP ThunderstormsDo not use the machine near a humidifier Operating Precautions Copy PaperToner Cassettes General Important Points about Power Connection Location Component Guide External View Component Guide Operation Panel Selector Key Resolution DisplayFunction Key Yes/No Keys Sending a FAX Message Recommended Types of DocumentCorrect Size Clearly Written Condition Do not place damaged pages into the feeder Start Possible Problems You want to take out the document You want to send more than 50 pagesYou made a mistake while dialing One of the following is displayed Halftone Immediate Transmission Memory ↓ 0 Yes Press ↓ 0 Example 10 pages Converting Immediate Transmission to Memory Transmission Memory Start Using AI Redial to send a fax Redialing Automatic RedialingAI Redial Selecting the Reception Mode Manual Receive TEL ModeReceiving FAX Messages Auto Receive FAX Mode Substitute ReceptionConfidential Reception Memory Card or Hard Disk Required Function 5 Using the Machine for Telephone Calls Making a Telephone Call Using On Hook DialUsing the Handset Press On Hook Dial Possible Problem Answering the Telephone If the telephone rings just onceIf the telephone rings continuously To Talk After Sending a Fax Transmission Broadcasting Keystroke Programs Storing a Program Labeling a Program Function 3 Using a Program Transmission Polling ReceptionErasing a Program Function 3 Confidential Transmission Options Confidential ID Override6 7 Yes Polling Transmission Free Polling Function 1Yes Secured Polling Stored ID Override Options for Polling Transmission Options Transfer Request # 0 1 Yes# * 1 0 Yes # * * 0 1 Yes Telephone Directory Speed Dial/Tel Directory Secure Transmission Direct Fax Number Entry Reception Polling Reception Function 1Example 2 5 6 7 Yes Authorized Reception Function 6 0 2 2 2 Night Timer Example Function 6 0 2 2 2 2 7 4 Yes Yes Function Forwarding Memory Card or Hard Disk RequiredFunction 6 0 2 2 2 2 7 Forwarding Select Advanced Features Editing the Forwarding Feature Function 6 0 2 2 2 2 7 Print List To Cancel Forwarding Select CST Select Copies of incoming faxes will be col- lated Other Features Copying File Management Erasing a File from Memory Function 2 Printing a File Pears. Then press Yes User Function Keys Code Function Yes Function Using a Function Program Function Programs Storing a Function ProgramDeleting a Function Program Function 3 Yes No Function Tonal Signals On Hook Dial or Handset Mode Restricted AccessChain Dialing Other On the screen using − Start Length Reduction Counters Function 6 0 2 2 2 2 9Communication Result Display Function 4 1 → Label Insertion Ordering Toner Programming AT Installation Language Selection Function 6 0 2 2 2 2 9 Date and Time Function 6 0 2 2 2 2 9 Country Code Function 6 0 2 2 2 2 6 Yes Telephone Number Function 6 0 2 2 2 2 6 1 ↓ Yes Function 1-5. Area Code PrefixFunction Yes 2 2 2 Next Transfer Station Group 4 Kit required Function 2 2 2 Yes Function ID CodeYes 2 2 Example 6 7 5 RTI TTI CSI Yes Function Telephone Line Type Settings On/Off Switches Function 6 0 2 2 2 2 8 User Parameter Settings Function 6 0 2 2 2 2 9 Finish Yes Function Switch 00 Home position settings Switch 01 Printing of various items on received messagesSwitch 02 Automatic printing of reports Switch 03 Automatic printing of reports Switch 04 VariousSwitch 05 Various Economy Transmission Time Function 6 0 2 2 2 2 7 Adjustments Volume Adjustments Function 6 0 2 2 2 2 9 Telephone Numbers and Personal Codes Programming Quick DialProgramming a New Quick Dial Function 3 Editing a Quick Dial Key Erasing a Quick Dial Key → Start 01144715551234 Clear L Yes Editing a Speed Dial Function 3 Erasing a Speed Dial Code Function 3 Programming Groups Storing Numbers in a Group Speed Dial Checking Which Numbers are Already in the Group Function Storing a Label for this Group Storing a Group Transfer Station Erasing the Group Personal Codes Storing a Personal Code Function 6 0 2 2 2 2 7 If you do not wish to store an ID No Go to step Editing or Erasing a Personal Code Function 6 0 2 2 2 2 7 Example 5 4 7 Automatically Printed Settings Reports ON/OFF Automatically Printed ReportsTable of the Reports Report Formats Example 1. Error Report Example 2. TCR Mode Column Rptrx Results Column Footnote on the ReportsCode Message Explanation USER-INITIATED Reports Looking After the Machine Replacing Paper Replacing the Toner Cassette Looking After the Machine Replacing the Marker 100 Changing the Paper Size of the CassetteUpper Cassette 101 102 Lower Cassettes User Maintenance Procedure User Maintenance TableArea What to Use Possible Problems if Not Maintained 103 User Maintenance Procedure Scanner 104 105 106 107 108 Main Body 109 110 111 Lower Paper Feed Units If one or more are installed 112 Check the Indicators and Display Panel 113Document Jams Adjustment Document type SettingProblem Setting 114 115 Copy JamsCassette Entrance 116 Inside the Machine 117 Copy Feed-out Area Communication Problems 118Lower Cassette Entrance Symptom 119Operating Difficulties Required Action Symptom Required Action 120 121 Document MisfeedCause Required Action Displayed Error Messages 122 Error Codes 123Code Possible Cause 124 125 Maintenance Appendix A. Paper Feed UnitOperation Precautions Appendix B. Hard Disk Unit Specifications Appendix C. Isdn Option Type IntroductionBatch Transmission Dialing and Storing Telephone Numbers Introduction Transmission Procedure 7005611234 Storing a Telephone Number Either Program another Quick Dial go to step Finish Function Troubleshooting Call Progress Signals CPS Check Interface Index Page RTI TTI Certification Label Official Notice to Users USA Quick Reference Function List Function List Function Supplies Marker