Manuals / Ricoh / Computer Equipment / Fax Machine

Ricoh FAX4500L manual Operation Panel

Models: FAX4500L

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SECTION 1. COMPONENT GUIDE

2. OPERATION PANEL

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Power Indicator

Lights when the power switch is on.

Communicating

Lights when a fax message is being transmitted or received.

Indicator

Receive File

Lights when an incoming message was received into memory

Indicator

because the machine was out of paper or jammed.

Confidential File

Lights when a confidential file has been received and stored in

Indicator

the memory. Blinks when a message has been stored using

Memory Lock, if no confidential files are present .

Reception Mode

Press to select Auto Receive or Manual Receive.

Selector Key

Marker Key

Press to enable or disable the marker feature.

Line Fail

Blinks when transmission fails

Indicator

Clear Copy

Blinks when paper has jammed in the printer.

Indicator

Add Toner

Blinks when the toner cartridge is almost empty, and lights when

Indicator

it is empty.

Call Service

Blinks when the machine diagnostics detect a problem that

Indicator

requires service.

Clear

Blinks when a document has jammed in the scanner.

Original

Indicator

Add Paper

Lights when a cassette is empty.

Indicator

Close

Blinks when a cover is open.

Cover

Indicator

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Ricoh FAX4500L manual Operation Panel

Contents

OPERATOR’S Manual Paper Feed Unit Optional Equipment Isdn KitMemory Telephone HandsetClass a Important Safety Instructions Contents Receiving FAX Messages Using the Machine for Telephone CallsOther Features TransmissionAdjustments Programming AT InstallationSettings Telephone Numbers and Personal CodesDisplayed Error Messages User Maintenance ProcedureCommunication Problems Error CodesAppendix A. Paper Feed Unit Appendix B. Hard Disk Unit Appendix C. Isdn Option TypeWhat does a FAX Machine DO? BAD Telephone Lines Affect FAX CommunicationKeynames SymbolsConventions DisplaysStoring Telephone Numbers Storing Names and LabelsIf YOU Make a Mistake Facsimile Feature Availability Table Reference ColumnAdvanced Features Programming ReportsNetworking Features Group 4 FeaturesLimitations on Various Features Other Features Maximum Value Grounding Power and GroundingPower Supply Do not use the machine near a humidifier Cold Weather POWER-UPThunderstorms Toner Cassettes Operating PrecautionsCopy Paper GeneralImportant Points about Power Connection LocationComponent Guide External ViewComponent Guide Operation Panel Function Key Selector Key ResolutionDisplay Yes/No KeysCorrect Size Sending a FAX MessageRecommended Types of Document Clearly WrittenCondition Do not place damaged pages into the feederStart You made a mistake while dialing Possible Problems You want to take out the documentYou want to send more than 50 pages One of the following is displayedHalftone Immediate Transmission Memory↓ 0 YesPress ↓ 0 Example 10 pages Converting Immediate Transmission to Memory Transmission Memory StartAI Redial Using AI Redial to send a faxRedialing Automatic Redialing Receiving FAX Messages Selecting the Reception ModeManual Receive TEL Mode Confidential Reception Memory Card or Hard Disk Required Auto Receive FAX ModeSubstitute Reception Function 5Using the Handset Using the Machine for Telephone CallsMaking a Telephone Call Using On Hook Dial Press On Hook DialIf the telephone rings continuously Possible ProblemAnswering the Telephone If the telephone rings just once To Talk After Sending a Fax Transmission BroadcastingKeystroke Programs Storing a Program Labeling a Program Function 3 Erasing a Program Function 3 Using a Program TransmissionPolling Reception 6 7 Yes Confidential TransmissionOptions Confidential ID Override Yes Secured Polling Polling Transmission Free PollingFunction 1 Stored ID Override Options for Polling Transmission Options# * 1 0 Yes Transfer Request# 0 1 Yes # * * 0 1 YesTelephone Directory Speed Dial/Tel DirectorySecure Transmission Direct Fax Number EntryExample 2 5 6 7 Yes ReceptionPolling Reception Function 1 Authorized Reception Function 6 0 2 2 2 Night Timer Example Function 6 0 2 2 2 2 7 4 YesFunction 6 0 2 2 2 2 7 Yes FunctionForwarding Memory Card or Hard Disk Required Forwarding Select Advanced Features Editing the Forwarding Feature Function 6 0 2 2 2 2 7 Print List To Cancel Forwarding Select CST Select Copies of incoming faxes will be col- lated Other Features CopyingFile Management Erasing a File from Memory Function 2Printing a File Pears. Then press YesUser Function Keys Code FunctionDeleting a Function Program Function 3 Yes Function Using a Function ProgramFunction Programs Storing a Function Program Yes No FunctionTonal Signals Chain Dialing On Hook Dial or Handset ModeRestricted Access OtherCommunication Result Display Function 4 1 → On the screen using − Start Length ReductionCounters Function 6 0 2 2 2 2 9 Label Insertion Ordering Toner Programming AT Installation Language Selection Function 6 0 2 2 2 2 9Date and Time Function 6 0 2 2 2 2 9 Country Code Function 6 0 2 2 2 2 6 YesFunction Yes 2 2 2 Telephone Number Function 6 0 2 2 2 2 6 1 ↓Yes Function 1-5. Area Code Prefix Yes 2 2 Next Transfer Station Group 4 Kit required Function 2 2 2Yes Function ID Code Example 6 7 5 RTI TTI CSI Yes Function Telephone Line TypeSettings On/Off Switches Function 6 0 2 2 2 2 8User Parameter Settings Function 6 0 2 2 2 2 9 Finish Yes FunctionSwitch 02 Automatic printing of reports Switch 00 Home position settingsSwitch 01 Printing of various items on received messages Switch 05 Various Switch 03 Automatic printing of reportsSwitch 04 Various Economy Transmission Time Function 6 0 2 2 2 2 7Adjustments Volume Adjustments Function 6 0 2 2 2 2 9Programming a New Quick Dial Function 3 Telephone Numbers and Personal CodesProgramming Quick Dial Editing a Quick Dial Key Erasing a Quick Dial Key → Start 01144715551234Clear L Yes Editing a Speed Dial Function 3 Erasing a Speed Dial Code Function 3 Programming Groups Storing Numbers in a Group Speed DialChecking Which Numbers are Already in the Group Function Storing a Label for this GroupStoring a Group Transfer Station Erasing the Group Personal Codes Storing a Personal Code Function 6 0 2 2 2 2 7If you do not wish to store an ID No Go to step Editing or Erasing a Personal Code Function 6 0 2 2 2 2 7 Example 5 4 7Table of the Reports Automatically Printed Settings Reports ON/OFFAutomatically Printed Reports Report Formats Example 1. Error Report Example 2. TCRMode Column RptrxCode Message Explanation Results ColumnFootnote on the Reports USER-INITIATED Reports Looking After the Machine Replacing PaperReplacing the Toner Cassette Looking After the Machine Replacing the Marker Upper Cassette 100Changing the Paper Size of the Cassette 101 102 Lower CassettesArea What to Use Possible Problems if Not Maintained User Maintenance ProcedureUser Maintenance Table 103User Maintenance Procedure Scanner 104105 106 107 108 Main Body109 110 111 Lower Paper Feed Units If one or more are installed 112Document Jams Check the Indicators and Display Panel113 Problem Setting AdjustmentDocument type Setting 114Cassette Entrance 115Copy Jams 116 Inside the Machine117 Copy Feed-out AreaLower Cassette Entrance Communication Problems118 Operating Difficulties Symptom119 Required ActionSymptom Required Action 120Cause Required Action 121Document Misfeed Displayed Error Messages 122Code Possible Cause Error Codes123 124 125 Operation MaintenanceAppendix A. Paper Feed Unit Precautions Appendix B. Hard Disk UnitSpecifications Batch Transmission Appendix C. Isdn Option TypeIntroduction Dialing and Storing Telephone Numbers Introduction Transmission Procedure 7005611234Storing a Telephone Number Either Program another Quick Dial go to step Finish Function Troubleshooting Call Progress Signals CPS Check InterfaceIndex Page RTI TTI Certification Label Official Notice to Users USAQuick Reference Function ListFunction List FunctionSupplies Marker