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Ricoh FAX4500L manual Contents

Models: FAX4500L

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CONTENTS

INTRODUCTION

WHAT DOES A FAX MACHINE DO?

BAD TELEPHONE LINES AFFECT FAX COMMUNICATION

HOW TO USE THIS MANUAL

CONVENTIONS	1
STORING TELEPHONE NUMBERS	2
STORING NAMES AND LABELS	2
IF YOU MAKE A MISTAKE	3
FACSIMILE FEATURE AVAILABILITY TABLE	4
LIMITATIONS ON VARIOUS FEATURES	8

GENERAL PRECAUTIONS
POWER AND GROUNDING	10
COLD WEATHER POWER-UP	11
THUNDERSTORMS	11
COPY PAPER	12
TONER CASSETTES	12
OPERATING PRECAUTIONS	12
GENERAL	12
LOCATION	13

SECTION 1. COMPONENT GUIDE
1. EXTERNAL VIEW	14
2. OPERATION PANEL	16

SECTION 2. ROUTINE OPERATION
1. SENDING A FAX MESSAGE	18
1-1. Recommended Types of Document	18
1-2. Transmission Procedure at a Glance	20
1-3. Contrast, Resolution, and Halftone Modes	22
1-4. Immediate Transmission	22
1-5. Optional Features for Transmission	23
1-5-1. Personal Code	23
1-5-2. Send Later	23
1-5-3. Transmission Deadline (TRD)	24
1-5-4. Page Count (Immediate Transmission only)	24
1-5-5. Other Sending Features	25
1-6. Check your Destinations while Dialing	25

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Ricoh FAX4500L manual Contents

Contents

OPERATOR’S Manual Memory Optional Equipment Isdn KitPaper Feed Unit Telephone HandsetClass a Important Safety Instructions Contents Other Features Using the Machine for Telephone CallsReceiving FAX Messages TransmissionSettings Programming AT InstallationAdjustments Telephone Numbers and Personal CodesCommunication Problems User Maintenance ProcedureDisplayed Error Messages Error CodesAppendix C. Isdn Option Type Appendix A. Paper Feed Unit Appendix B. Hard Disk UnitBAD Telephone Lines Affect FAX Communication What does a FAX Machine DO?Conventions SymbolsKeynames DisplaysStoring Names and Labels Storing Telephone NumbersIf YOU Make a Mistake Reference Column Facsimile Feature Availability TableAdvanced Features Reports ProgrammingGroup 4 Features Networking FeaturesLimitations on Various Features Other Features Maximum Value Grounding Power and GroundingPower Supply Do not use the machine near a humidifier Cold Weather POWER-UPThunderstorms Copy Paper Operating PrecautionsToner Cassettes GeneralLocation Important Points about Power ConnectionExternal View Component GuideComponent Guide Operation Panel Display Selector Key ResolutionFunction Key Yes/No KeysRecommended Types of Document Sending a FAX MessageCorrect Size Clearly WrittenDo not place damaged pages into the feeder ConditionStart You want to send more than 50 pages Possible Problems You want to take out the documentYou made a mistake while dialing One of the following is displayedImmediate Transmission Memory HalftoneYes ↓ 0Press ↓ 0 Example 10 pages Memory Start Converting Immediate Transmission to Memory TransmissionAI Redial Using AI Redial to send a faxRedialing Automatic Redialing Receiving FAX Messages Selecting the Reception ModeManual Receive TEL Mode Substitute Reception Auto Receive FAX ModeConfidential Reception Memory Card or Hard Disk Required Function 5Making a Telephone Call Using On Hook Dial Using the Machine for Telephone CallsUsing the Handset Press On Hook DialIf the telephone rings continuously Possible ProblemAnswering the Telephone If the telephone rings just once To Talk After Sending a Fax Broadcasting TransmissionKeystroke Programs Storing a Program Labeling a Program Function 3 Erasing a Program Function 3 Using a Program TransmissionPolling Reception 6 7 Yes Confidential TransmissionOptions Confidential ID Override Yes Secured Polling Polling Transmission Free PollingFunction 1 Stored ID Override Options Options for Polling Transmission# 0 1 Yes Transfer Request# * 1 0 Yes # * * 0 1 YesSpeed Dial/Tel Directory Telephone DirectoryDirect Fax Number Entry Secure TransmissionExample 2 5 6 7 Yes ReceptionPolling Reception Function 1 Authorized Reception Function 6 0 2 2 2 Function 6 0 2 2 2 2 7 4 Yes Night Timer ExampleFunction 6 0 2 2 2 2 7 Yes FunctionForwarding Memory Card or Hard Disk Required Forwarding Select Advanced Features Editing the Forwarding Feature Function 6 0 2 2 2 2 7 Print List To Cancel Forwarding Select CST Select Copies of incoming faxes will be col- lated Copying Other FeaturesFunction 2 File Management Erasing a File from MemoryPears. Then press Yes Printing a FileCode Function User Function KeysFunction Programs Storing a Function Program Yes Function Using a Function ProgramDeleting a Function Program Function 3 Yes No FunctionTonal Signals Restricted Access On Hook Dial or Handset ModeChain Dialing OtherCommunication Result Display Function 4 1 → On the screen using − Start Length ReductionCounters Function 6 0 2 2 2 2 9 Label Insertion Ordering Toner Language Selection Function 6 0 2 2 2 2 9 Programming AT InstallationCountry Code Function 6 0 2 2 2 2 6 Yes Date and Time Function 6 0 2 2 2 2 9Function Yes 2 2 2 Telephone Number Function 6 0 2 2 2 2 6 1 ↓Yes Function 1-5. Area Code Prefix Yes 2 2 Next Transfer Station Group 4 Kit required Function 2 2 2Yes Function ID Code Example 6 7 5 RTI TTI Yes Function Telephone Line Type CSIOn/Off Switches Function 6 0 2 2 2 2 8 SettingsFinish Yes Function User Parameter Settings Function 6 0 2 2 2 2 9Switch 02 Automatic printing of reports Switch 00 Home position settingsSwitch 01 Printing of various items on received messages Switch 04 Various Switch 03 Automatic printing of reportsSwitch 05 Various Economy Transmission Time Function 6 0 2 2 2 2 7Volume Adjustments Function 6 0 2 2 2 2 9 AdjustmentsProgramming a New Quick Dial Function 3 Telephone Numbers and Personal CodesProgramming Quick Dial Editing a Quick Dial Key Erasing a Quick Dial Key 01144715551234 → StartClear L Yes Editing a Speed Dial Function 3 Erasing a Speed Dial Code Function 3 Programming Groups Speed Dial Storing Numbers in a GroupFunction Storing a Label for this Group Checking Which Numbers are Already in the GroupStoring a Group Transfer Station Erasing the Group Storing a Personal Code Function 6 0 2 2 2 2 7 Personal CodesIf you do not wish to store an ID No Go to step Example 5 4 7 Editing or Erasing a Personal Code Function 6 0 2 2 2 2 7Table of the Reports Automatically Printed Settings Reports ON/OFFAutomatically Printed Reports Example 2. TCR Report Formats Example 1. Error ReportRptrx Mode ColumnCode Message Explanation Results ColumnFootnote on the Reports USER-INITIATED Reports Replacing Paper Looking After the MachineReplacing the Toner Cassette Looking After the Machine Replacing the Marker Upper Cassette 100Changing the Paper Size of the Cassette 101 Lower Cassettes 102User Maintenance Table User Maintenance ProcedureArea What to Use Possible Problems if Not Maintained 103104 User Maintenance Procedure Scanner105 106 107 Main Body 108109 110 111 112 Lower Paper Feed Units If one or more are installedDocument Jams Check the Indicators and Display Panel113 Document type Setting AdjustmentProblem Setting 114Cassette Entrance 115Copy Jams Inside the Machine 116Copy Feed-out Area 117Lower Cassette Entrance Communication Problems118 119 SymptomOperating Difficulties Required Action120 Symptom Required ActionCause Required Action 121Document Misfeed 122 Displayed Error MessagesCode Possible Cause Error Codes123 124 125 Operation MaintenanceAppendix A. Paper Feed Unit Appendix B. Hard Disk Unit PrecautionsSpecifications Batch Transmission Appendix C. Isdn Option TypeIntroduction Dialing and Storing Telephone Numbers Introduction 7005611234 Transmission ProcedureStoring a Telephone Number Either Program another Quick Dial go to step Finish Function Check Interface Troubleshooting Call Progress Signals CPSIndex Page RTI TTI Certification Label USA Official Notice to UsersFunction List Quick ReferenceFunction Function ListMarker Supplies