Using the Machine for Telephone Calls | Ricoh FAX4500L guide

SECTION 2. ROUTINE OPERATION

3. USING THE MACHINE FOR TELEPHONE CALLS

A handset is required to execute the procedures in this section.

3-1. Making a Telephone Call

3-1-1. Using On Hook Dial

1.On Hook Dial

Note: Do not pick up the handset.

2. Dial.

See page 20 for how to dial.

Do not use the handset.

Note: Do not press Start .

To cancel the call,

press On Hook Dial .

ON HOOK MODE

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ON HOOK MODE

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3.Listen to your machine’s built-in speaker. When the other party answers, pick up the handset.

4.Replace the handset when you have finished.

3-1-2. Using the Handset

1.Pick up the handset.

2.Dial.

See page 20 for how to dial.

Note: Do not press Start .

HANDSET MODE

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HANDSET MODE

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3. Continue as for a normal telephone conversation.

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Ricoh FAX4500L manual Using the Machine for Telephone Calls, Making a Telephone Call Using On Hook Dial, Press On Hook Dial

Contents

OPERATOR’S Manual Telephone Handset Optional Equipment Isdn KitMemory Paper Feed Unit Class a Important Safety Instructions Contents Transmission Using the Machine for Telephone CallsOther Features Receiving FAX Messages Telephone Numbers and Personal Codes Programming AT InstallationSettings Adjustments Error Codes User Maintenance ProcedureCommunication Problems Displayed Error Messages Appendix C. Isdn Option Type Appendix A. Paper Feed Unit Appendix B. Hard Disk Unit BAD Telephone Lines Affect FAX Communication What does a FAX Machine DO? Displays SymbolsConventions Keynames Storing Names and Labels Storing Telephone Numbers If YOU Make a Mistake Reference Column Facsimile Feature Availability Table Advanced Features Reports Programming Group 4 Features Networking Features Limitations on Various Features Other Features Maximum Value Power and Grounding Power SupplyGrounding Cold Weather POWER-UP ThunderstormsDo not use the machine near a humidifier General Operating PrecautionsCopy Paper Toner Cassettes Location Important Points about Power Connection External View Component Guide Component Guide Operation Panel Yes/No Keys Selector Key ResolutionDisplay Function Key Clearly Written Sending a FAX MessageRecommended Types of Document Correct Size Do not place damaged pages into the feeder Condition Start One of the following is displayed Possible Problems You want to take out the documentYou want to send more than 50 pages You made a mistake while dialing Immediate Transmission Memory Halftone Yes ↓ 0 Press ↓ 0 Example 10 pages Memory Start Converting Immediate Transmission to Memory Transmission Using AI Redial to send a fax Redialing Automatic RedialingAI Redial Selecting the Reception Mode Manual Receive TEL ModeReceiving FAX Messages Function 5 Auto Receive FAX ModeSubstitute Reception Confidential Reception Memory Card or Hard Disk Required Press On Hook Dial Using the Machine for Telephone CallsMaking a Telephone Call Using On Hook Dial Using the Handset Possible Problem Answering the Telephone If the telephone rings just onceIf the telephone rings continuously To Talk After Sending a Fax Broadcasting Transmission Keystroke Programs Storing a Program Labeling a Program Function 3 Using a Program Transmission Polling ReceptionErasing a Program Function 3 Confidential Transmission Options Confidential ID Override6 7 Yes Polling Transmission Free Polling Function 1Yes Secured Polling Stored ID Override Options Options for Polling Transmission # * * 0 1 Yes Transfer Request# 0 1 Yes # * 1 0 Yes Speed Dial/Tel Directory Telephone Directory Direct Fax Number Entry Secure Transmission Reception Polling Reception Function 1Example 2 5 6 7 Yes Authorized Reception Function 6 0 2 2 2 Function 6 0 2 2 2 2 7 4 Yes Night Timer Example Yes Function Forwarding Memory Card or Hard Disk RequiredFunction 6 0 2 2 2 2 7 Forwarding Select Advanced Features Editing the Forwarding Feature Function 6 0 2 2 2 2 7 Print List To Cancel Forwarding Select CST Select Copies of incoming faxes will be col- lated Copying Other Features Function 2 File Management Erasing a File from Memory Pears. Then press Yes Printing a File Code Function User Function Keys Yes No Function Yes Function Using a Function ProgramFunction Programs Storing a Function Program Deleting a Function Program Function 3 Tonal Signals Other On Hook Dial or Handset ModeRestricted Access Chain Dialing On the screen using − Start Length Reduction Counters Function 6 0 2 2 2 2 9Communication Result Display Function 4 1 → Label Insertion Ordering Toner Language Selection Function 6 0 2 2 2 2 9 Programming AT Installation Country Code Function 6 0 2 2 2 2 6 Yes Date and Time Function 6 0 2 2 2 2 9 Telephone Number Function 6 0 2 2 2 2 6 1 ↓ Yes Function 1-5. Area Code PrefixFunction Yes 2 2 2 Next Transfer Station Group 4 Kit required Function 2 2 2 Yes Function ID CodeYes 2 2 Example 6 7 5 RTI TTI Yes Function Telephone Line Type CSI On/Off Switches Function 6 0 2 2 2 2 8 Settings Finish Yes Function User Parameter Settings Function 6 0 2 2 2 2 9 Switch 00 Home position settings Switch 01 Printing of various items on received messagesSwitch 02 Automatic printing of reports Economy Transmission Time Function 6 0 2 2 2 2 7 Switch 03 Automatic printing of reportsSwitch 04 Various Switch 05 Various Volume Adjustments Function 6 0 2 2 2 2 9 Adjustments Telephone Numbers and Personal Codes Programming Quick DialProgramming a New Quick Dial Function 3 Editing a Quick Dial Key Erasing a Quick Dial Key 01144715551234 → Start Clear L Yes Editing a Speed Dial Function 3 Erasing a Speed Dial Code Function 3 Programming Groups Speed Dial Storing Numbers in a Group Function Storing a Label for this Group Checking Which Numbers are Already in the Group Storing a Group Transfer Station Erasing the Group Storing a Personal Code Function 6 0 2 2 2 2 7 Personal Codes If you do not wish to store an ID No Go to step Example 5 4 7 Editing or Erasing a Personal Code Function 6 0 2 2 2 2 7 Automatically Printed Settings Reports ON/OFF Automatically Printed ReportsTable of the Reports Example 2. TCR Report Formats Example 1. Error Report Rptrx Mode Column Results Column Footnote on the ReportsCode Message Explanation USER-INITIATED Reports Replacing Paper Looking After the Machine Replacing the Toner Cassette Looking After the Machine Replacing the Marker 100 Changing the Paper Size of the CassetteUpper Cassette 101 Lower Cassettes 102 103 User Maintenance ProcedureUser Maintenance Table Area What to Use Possible Problems if Not Maintained 104 User Maintenance Procedure Scanner 105 106 107 Main Body 108 109 110 111 112 Lower Paper Feed Units If one or more are installed Check the Indicators and Display Panel 113Document Jams 114 AdjustmentDocument type Setting Problem Setting 115 Copy JamsCassette Entrance Inside the Machine 116 Copy Feed-out Area 117 Communication Problems 118Lower Cassette Entrance Required Action Symptom119 Operating Difficulties 120 Symptom Required Action 121 Document MisfeedCause Required Action 122 Displayed Error Messages Error Codes 123Code Possible Cause 124 125 Maintenance Appendix A. Paper Feed UnitOperation Appendix B. Hard Disk Unit Precautions Specifications Appendix C. Isdn Option Type IntroductionBatch Transmission Dialing and Storing Telephone Numbers Introduction 7005611234 Transmission Procedure Storing a Telephone Number Either Program another Quick Dial go to step Finish Function Check Interface Troubleshooting Call Progress Signals CPS Index Page RTI TTI Certification Label USA Official Notice to Users Function List Quick Reference Function Function List Marker Supplies