Quick Reference, Function List | Ricoh FAX4500L instruction

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QUICK REFERENCE

FUNCTION LIST

NO.	FUNCTION		NO.	FUNCTION
11	Confidential Transmission			Functions 60 and above can only be used after a
12	Transfer Request			password has been entered.
13	Secured Polling Transmission			System Set-up: Your Country Code, Your Fax
14	Free Polling Transmission			Terminal’s Telephone Number, Your Inter-city
			61	Access Code, Next Transfer Station **, ID Code,
15	Polling Reception
				Confidential ID, Memory Lock ID, Secure ID, RTI,
16	Direct Fax Number Entry
				TTI, CSI
21	Erasing Memory Files
			71	Programming Personal Codes/Printing the
22	Erasing Polling Reception Files
				Personal Code List
23	Erasing Polling Transmission Files		72	Programming Authorized Reception/Printing the
24	Printing the Contents of a Memory File
				Authorized Reception List

25	Printing the Contents of a Polling File		74	Programming the Economy Transmission
31	Programming Quick Dial/Printing the Quick Dial List			Time/Programming the Night Timer

32	Programming Speed Dial/Printing the Speed Dial		75	Programming Forwarding/Printing the Forwarding
	List			List*

33	Programming Groups/Printing the Group Dial List		76	Programming Specified Cassette Selection/Printing
34	Keystroke Programs and Function Programs:			the Specified Cassette Selection List***

	Labeling and Erasing		77	Programming the Number for Multi-sort Document

35	Programming User Function Keys/Printing the User			Reception*

	Function Key List		81	On/Off Switches

41	Printing the TCR		91	Programming the User Parameters/Printing the
42	Printing the File List			User Parameter List

43	Printing the Quick Dial List		92	Programming the Date and Time
44	Printing the Speed Dial List		93	Adjusting the Speaker and Buzzer Volume
45	Printing the Group Dial List		94	Selecting the Language on the Display and Reports
46	Printing the Program List		95	Checking the Counters
47	Printing the User Function List		*: Memory card or hard disk required
51	Printing a Confidential Message*
			**: Group 4 kit required
52	Printing from Memory Lock*
			***: At least one optional extra paper feed unit required
BASIC TRANSMISSION PROCEDURE

		MEMORY TRANSMISSION		IMMEDIATE TRANSMISSION
	1	Make sure that the machine is in standby mode.
		Check that the Memory indicator is lit.		Check that the Memory indicator is not lit.
	2	If it is not lit, press Memory.		If it is lit, press Memory.

	3	Carefully place the document in the feeder.
	4	Select the contrast and resolution (and halftone if necessary).
		You may select one or more of the following options. To select an option, press the ↓ arrow on the scroll key, then
		press one of the following combinations of keys.
		Personal Code	0, 1	TTI On/Off	0, 7, ↓
	5	Send Later	0, 2	ID Transmission	0, 7, ↓↓
	5	TRD	0, 3	Economy Transmission	0, 7, ↓↓↓
		TRD	0, 3	Economy Transmission	0, 7, ↓↓↓
		Page Count	0, 4	Voice Request	0, 7, ↓↓↓↓
		Automatic Reduction	0, 7	Destination Check	0, 8

		Enter the telephone number in one of the following ways
		Quick Dial		Quick Dial
	6	Speed Dial		Speed Dial
	6	Group Dial		Ten Key Pad
		Ten Key Pad		Handset
		Handset		On Hook Dial
		On Hook Dial
	7	Press Yes.		Press Start
		Either:
	8	Dial another number; go to step 6.
		Press Start.
	9	The machine stores your message in memory, then		The machine dials, then your message is fed,
	9	sends it to each terminal in sequence.		scanned, and sent to the other terminal.
		sends it to each terminal in sequence.		scanned, and sent to the other terminal.

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Ricoh FAX4500L manual Quick Reference, Function List

Contents

OPERATOR’S Manual Telephone Handset Optional Equipment Isdn KitMemory Paper Feed Unit Class a Important Safety Instructions Contents Transmission Using the Machine for Telephone CallsOther Features Receiving FAX Messages Telephone Numbers and Personal Codes Programming AT InstallationSettings Adjustments Error Codes User Maintenance ProcedureCommunication Problems Displayed Error Messages Appendix C. Isdn Option Type Appendix A. Paper Feed Unit Appendix B. Hard Disk Unit BAD Telephone Lines Affect FAX Communication What does a FAX Machine DO? Displays SymbolsConventions Keynames Storing Names and Labels Storing Telephone Numbers If YOU Make a Mistake Reference Column Facsimile Feature Availability Table Advanced Features Reports Programming Group 4 Features Networking Features Limitations on Various Features Other Features Maximum Value Power Supply Power and GroundingGrounding Thunderstorms Cold Weather POWER-UPDo not use the machine near a humidifier General Operating PrecautionsCopy Paper Toner Cassettes Location Important Points about Power Connection External View Component Guide Component Guide Operation Panel Yes/No Keys Selector Key ResolutionDisplay Function Key Clearly Written Sending a FAX MessageRecommended Types of Document Correct Size Do not place damaged pages into the feeder Condition Start One of the following is displayed Possible Problems You want to take out the documentYou want to send more than 50 pages You made a mistake while dialing Immediate Transmission Memory Halftone Yes ↓ 0 Press ↓ 0 Example 10 pages Memory Start Converting Immediate Transmission to Memory Transmission Redialing Automatic Redialing Using AI Redial to send a faxAI Redial Manual Receive TEL Mode Selecting the Reception ModeReceiving FAX Messages Function 5 Auto Receive FAX ModeSubstitute Reception Confidential Reception Memory Card or Hard Disk Required Press On Hook Dial Using the Machine for Telephone CallsMaking a Telephone Call Using On Hook Dial Using the Handset Answering the Telephone If the telephone rings just once Possible ProblemIf the telephone rings continuously To Talk After Sending a Fax Broadcasting Transmission Keystroke Programs Storing a Program Labeling a Program Function 3 Polling Reception Using a Program TransmissionErasing a Program Function 3 Options Confidential ID Override Confidential Transmission6 7 Yes Function 1 Polling Transmission Free PollingYes Secured Polling Stored ID Override Options Options for Polling Transmission # * * 0 1 Yes Transfer Request# 0 1 Yes # * 1 0 Yes Speed Dial/Tel Directory Telephone Directory Direct Fax Number Entry Secure Transmission Polling Reception Function 1 ReceptionExample 2 5 6 7 Yes Authorized Reception Function 6 0 2 2 2 Function 6 0 2 2 2 2 7 4 Yes Night Timer Example Forwarding Memory Card or Hard Disk Required Yes FunctionFunction 6 0 2 2 2 2 7 Forwarding Select Advanced Features Editing the Forwarding Feature Function 6 0 2 2 2 2 7 Print List To Cancel Forwarding Select CST Select Copies of incoming faxes will be col- lated Copying Other Features Function 2 File Management Erasing a File from Memory Pears. Then press Yes Printing a File Code Function User Function Keys Yes No Function Yes Function Using a Function ProgramFunction Programs Storing a Function Program Deleting a Function Program Function 3 Tonal Signals Other On Hook Dial or Handset ModeRestricted Access Chain Dialing Counters Function 6 0 2 2 2 2 9 On the screen using − Start Length ReductionCommunication Result Display Function 4 1 → Label Insertion Ordering Toner Language Selection Function 6 0 2 2 2 2 9 Programming AT Installation Country Code Function 6 0 2 2 2 2 6 Yes Date and Time Function 6 0 2 2 2 2 9 Yes Function 1-5. Area Code Prefix Telephone Number Function 6 0 2 2 2 2 6 1 ↓Function Yes 2 2 2 Yes Function ID Code Next Transfer Station Group 4 Kit required Function 2 2 2Yes 2 2 Example 6 7 5 RTI TTI Yes Function Telephone Line Type CSI On/Off Switches Function 6 0 2 2 2 2 8 Settings Finish Yes Function User Parameter Settings Function 6 0 2 2 2 2 9 Switch 01 Printing of various items on received messages Switch 00 Home position settingsSwitch 02 Automatic printing of reports Economy Transmission Time Function 6 0 2 2 2 2 7 Switch 03 Automatic printing of reportsSwitch 04 Various Switch 05 Various Volume Adjustments Function 6 0 2 2 2 2 9 Adjustments Programming Quick Dial Telephone Numbers and Personal CodesProgramming a New Quick Dial Function 3 Editing a Quick Dial Key Erasing a Quick Dial Key 01144715551234 → Start Clear L Yes Editing a Speed Dial Function 3 Erasing a Speed Dial Code Function 3 Programming Groups Speed Dial Storing Numbers in a Group Function Storing a Label for this Group Checking Which Numbers are Already in the Group Storing a Group Transfer Station Erasing the Group Storing a Personal Code Function 6 0 2 2 2 2 7 Personal Codes If you do not wish to store an ID No Go to step Example 5 4 7 Editing or Erasing a Personal Code Function 6 0 2 2 2 2 7 Automatically Printed Reports Automatically Printed Settings Reports ON/OFFTable of the Reports Example 2. TCR Report Formats Example 1. Error Report Rptrx Mode Column Footnote on the Reports Results ColumnCode Message Explanation USER-INITIATED Reports Replacing Paper Looking After the Machine Replacing the Toner Cassette Looking After the Machine Replacing the Marker Changing the Paper Size of the Cassette 100Upper Cassette 101 Lower Cassettes 102 103 User Maintenance ProcedureUser Maintenance Table Area What to Use Possible Problems if Not Maintained 104 User Maintenance Procedure Scanner 105 106 107 Main Body 108 109 110 111 112 Lower Paper Feed Units If one or more are installed 113 Check the Indicators and Display PanelDocument Jams 114 AdjustmentDocument type Setting Problem Setting Copy Jams 115Cassette Entrance Inside the Machine 116 Copy Feed-out Area 117 118 Communication ProblemsLower Cassette Entrance Required Action Symptom119 Operating Difficulties 120 Symptom Required Action Document Misfeed 121Cause Required Action 122 Displayed Error Messages 123 Error CodesCode Possible Cause 124 125 Appendix A. Paper Feed Unit MaintenanceOperation Appendix B. Hard Disk Unit Precautions Specifications Introduction Appendix C. Isdn Option TypeBatch Transmission Dialing and Storing Telephone Numbers Introduction 7005611234 Transmission Procedure Storing a Telephone Number Either Program another Quick Dial go to step Finish Function Check Interface Troubleshooting Call Progress Signals CPS Index Page RTI TTI Certification Label USA Official Notice to Users Function List Quick Reference Function Function List Marker Supplies