Telephone Numbers and Personal Codes | Ricoh FAX4500L instruction

SECTION 4. PROGRAMMING THE MACHINE

4. TELEPHONE NUMBERS AND PERSONAL CODES

4-1. Programming Quick Dial

This machine has 32 Quick Dial Keys (01 to 32), each of which can be pro - grammed as one of the following. The page number shows the location of the pro - gramming procedure.

1	Quick Dial	A fax or telephone number	This page
	Group	A set of fax numbers that	Page 83
2		you often wish to send the
		same fax to at the same time.
3	Keystroke Program	A program of settings,	Page 33
3		features, and destinations.
		features, and destinations.
Programming a New Quick Dial

1.Function 3 1

Note: At this time, you can print a Quick Dial List if you press → Start .

2.Press the Quick Dial Key that you wish to program. Example: 01

QUICK DIAL			CHOOSE KEY
	_			PRINT LIST
				PRINT LIST
					TO CANCEL
				NO
				NO

QUICK DIAL			YES	OR	NO

	01

Press No if you pressed the wrong key.

3.

Yes

QUICK DIAL

ENTER FAX NUMBER

01

TO CANCEL

NO

_

4. Enter the telephone number at the op -

QUICK DIAL

YES

OR

CLR

.

NO

eration panel’s ten key pad.

01

2125551234_

If your machine is behind a PBX, include the access code and a pause before the telephone number.

For an international number, place a pause after the country code. To input a pause, press the Pause key.

76

Image 86

Ricoh FAX4500L manual Telephone Numbers and Personal Codes, Programming Quick Dial, Programming a New Quick Dial Function 3

Contents

OPERATOR’S Manual Paper Feed Unit Optional Equipment Isdn KitMemory Telephone Handset Class a Important Safety Instructions Contents Receiving FAX Messages Using the Machine for Telephone CallsOther Features Transmission Adjustments Programming AT InstallationSettings Telephone Numbers and Personal Codes Displayed Error Messages User Maintenance ProcedureCommunication Problems Error Codes Appendix A. Paper Feed Unit Appendix B. Hard Disk Unit Appendix C. Isdn Option Type What does a FAX Machine DO? BAD Telephone Lines Affect FAX Communication Keynames SymbolsConventions Displays Storing Telephone Numbers Storing Names and Labels If YOU Make a Mistake Facsimile Feature Availability Table Reference Column Advanced Features Programming Reports Networking Features Group 4 Features Limitations on Various Features Other Features Maximum Value Grounding Power and GroundingPower Supply Do not use the machine near a humidifier Cold Weather POWER-UPThunderstorms Toner Cassettes Operating PrecautionsCopy Paper General Important Points about Power Connection Location Component Guide External View Component Guide Operation Panel Function Key Selector Key ResolutionDisplay Yes/No Keys Correct Size Sending a FAX MessageRecommended Types of Document Clearly Written Condition Do not place damaged pages into the feeder Start You made a mistake while dialing Possible Problems You want to take out the documentYou want to send more than 50 pages One of the following is displayed Halftone Immediate Transmission Memory ↓ 0 Yes Press ↓ 0 Example 10 pages Converting Immediate Transmission to Memory Transmission Memory Start AI Redial Using AI Redial to send a faxRedialing Automatic Redialing Receiving FAX Messages Selecting the Reception ModeManual Receive TEL Mode Confidential Reception Memory Card or Hard Disk Required Auto Receive FAX ModeSubstitute Reception Function 5 Using the Handset Using the Machine for Telephone CallsMaking a Telephone Call Using On Hook Dial Press On Hook Dial If the telephone rings continuously Possible ProblemAnswering the Telephone If the telephone rings just once To Talk After Sending a Fax Transmission Broadcasting Keystroke Programs Storing a Program Labeling a Program Function 3 Erasing a Program Function 3 Using a Program TransmissionPolling Reception 6 7 Yes Confidential TransmissionOptions Confidential ID Override Yes Secured Polling Polling Transmission Free PollingFunction 1 Stored ID Override Options for Polling Transmission Options # * 1 0 Yes Transfer Request# 0 1 Yes # * * 0 1 Yes Telephone Directory Speed Dial/Tel Directory Secure Transmission Direct Fax Number Entry Example 2 5 6 7 Yes ReceptionPolling Reception Function 1 Authorized Reception Function 6 0 2 2 2 Night Timer Example Function 6 0 2 2 2 2 7 4 Yes Function 6 0 2 2 2 2 7 Yes FunctionForwarding Memory Card or Hard Disk Required Forwarding Select Advanced Features Editing the Forwarding Feature Function 6 0 2 2 2 2 7 Print List To Cancel Forwarding Select CST Select Copies of incoming faxes will be col- lated Other Features Copying File Management Erasing a File from Memory Function 2 Printing a File Pears. Then press Yes User Function Keys Code Function Deleting a Function Program Function 3 Yes Function Using a Function ProgramFunction Programs Storing a Function Program Yes No Function Tonal Signals Chain Dialing On Hook Dial or Handset ModeRestricted Access Other Communication Result Display Function 4 1 → On the screen using − Start Length ReductionCounters Function 6 0 2 2 2 2 9 Label Insertion Ordering Toner Programming AT Installation Language Selection Function 6 0 2 2 2 2 9 Date and Time Function 6 0 2 2 2 2 9 Country Code Function 6 0 2 2 2 2 6 Yes Function Yes 2 2 2 Telephone Number Function 6 0 2 2 2 2 6 1 ↓Yes Function 1-5. Area Code Prefix Yes 2 2 Next Transfer Station Group 4 Kit required Function 2 2 2Yes Function ID Code Example 6 7 5 RTI TTI CSI Yes Function Telephone Line Type Settings On/Off Switches Function 6 0 2 2 2 2 8 User Parameter Settings Function 6 0 2 2 2 2 9 Finish Yes Function Switch 02 Automatic printing of reports Switch 00 Home position settingsSwitch 01 Printing of various items on received messages Switch 05 Various Switch 03 Automatic printing of reportsSwitch 04 Various Economy Transmission Time Function 6 0 2 2 2 2 7 Adjustments Volume Adjustments Function 6 0 2 2 2 2 9 Programming a New Quick Dial Function 3 Telephone Numbers and Personal CodesProgramming Quick Dial Editing a Quick Dial Key Erasing a Quick Dial Key → Start 01144715551234 Clear L Yes Editing a Speed Dial Function 3 Erasing a Speed Dial Code Function 3 Programming Groups Storing Numbers in a Group Speed Dial Checking Which Numbers are Already in the Group Function Storing a Label for this Group Storing a Group Transfer Station Erasing the Group Personal Codes Storing a Personal Code Function 6 0 2 2 2 2 7 If you do not wish to store an ID No Go to step Editing or Erasing a Personal Code Function 6 0 2 2 2 2 7 Example 5 4 7 Table of the Reports Automatically Printed Settings Reports ON/OFFAutomatically Printed Reports Report Formats Example 1. Error Report Example 2. TCR Mode Column Rptrx Code Message Explanation Results ColumnFootnote on the Reports USER-INITIATED Reports Looking After the Machine Replacing Paper Replacing the Toner Cassette Looking After the Machine Replacing the Marker Upper Cassette 100Changing the Paper Size of the Cassette 101 102 Lower Cassettes Area What to Use Possible Problems if Not Maintained User Maintenance ProcedureUser Maintenance Table 103 User Maintenance Procedure Scanner 104 105 106 107 108 Main Body 109 110 111 Lower Paper Feed Units If one or more are installed 112 Document Jams Check the Indicators and Display Panel113 Problem Setting AdjustmentDocument type Setting 114 Cassette Entrance 115Copy Jams 116 Inside the Machine 117 Copy Feed-out Area Lower Cassette Entrance Communication Problems118 Operating Difficulties Symptom119 Required Action Symptom Required Action 120 Cause Required Action 121Document Misfeed Displayed Error Messages 122 Code Possible Cause Error Codes123 124 125 Operation MaintenanceAppendix A. Paper Feed Unit Precautions Appendix B. Hard Disk Unit Specifications Batch Transmission Appendix C. Isdn Option TypeIntroduction Dialing and Storing Telephone Numbers Introduction Transmission Procedure 7005611234 Storing a Telephone Number Either Program another Quick Dial go to step Finish Function Troubleshooting Call Progress Signals CPS Check Interface Index Page RTI TTI Certification Label Official Notice to Users USA Quick Reference Function List Function List Function Supplies Marker