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Ricoh H545 manual 104

Models: H545

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Maintaining Your Machine

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Ricoh H545 manual 104

Contents

FAX2000L Overseas Affiliates Toner CassettesHandset Type 100 Telephone Handset Paper Feed Unit Type 180 Second CassetteBypass Feeder Type 180 Multi-purpose Feeder FCC Requirements CanadaFCC Requirements FCC Requirements Page Laser Safety Operator SafetyExamples Of Indications IiiTable of Contents Sending a Fax Using The Handset Answering The Telephone Verifying Communications, Errors, Counters, EtcStoring & Editing Fax Numbers Functions 31 Storing & Editing a Group Of Fax Numbers FunctionSaving Energy With The Power Saving Timer Cassette SelectionEntering a List Of Senders To Treat Differently Function ForwardingDual Access Communication Problems 116 RDS Remote Diagnostic System 117If Messages You Receive Dont Fit On Your Paper 115 ViiAccess Code For Functions 61 To 131 User Parameters 132 Document & Paper Specifications 141Specifications 143 Before Installation 145 Machine Environment 146Function List 169 Certification Label 173174 This page is intentionally blank Safety Important Safety InstructionsSafety When to Call Your Service Representative Power And Grounding GroundingGeneral Cold Weather Power-up Operating PrecautionsOther Important Informations ThunderstormsSymbols & Conventions Used In This Manual Copy PaperThis Corresponds to the LCD Display Part Names Lower paper cassette Print delivery trayMain paper cassette Document delivery trayMain switch Operation panelOptional Handset Document guide Document tableOperation Panel Key Ten key padRecommended Types Of Document Correct Size For The Document Delivery TrayScanning area Condition Make sure that the machine is in standby mode for faxing Memory Transmission And Immediate TransmissionReady 100% 1000AM SET DOC. or Dial noTransmit OPTIONi Dial FAX NumberTransmit Y/START 5551234kkkkkkkkkkkkk Display will look like thisImmediate Transmission 5551234Ready 100% 1004AM Stop & CLR FILE? Y/NDialing with the Telephone Directory Transmit Y/STARTPush NUM or ABC TEL DIRReceive Mode Receiving Telephone Calls & Fax Messages Faxes/Phone CallsIFAX TEL Auto FAX TEL iAUTOSetting the Auto Ring Time NEXTiSET OWN Number SET NO. of RingsPage Resolution & Shading Faxing a Page With Very Fine DetailOptional Features For Transmission Sending At a Specific Time Send LaterPrinting The Page Number Page Count Personal Codes SET Option Personal CODE? Personal CODEkkkkSET Option Personal CODE7362 Press V and make sure that the display is as shownUsing the AI Redial key RedialingAutomatic Redialing REDIALY/hi a01 XYZ CO. NEW YorkStoring & Editing Fax Numbers Functions 31 Program LABEL?ABC Y/N Label SET onBkQUICK/hi Print LISTh/SEARCHi Storing & Editing a Group Of Fax Numbers Function PrintGroup QUICK?Erasing Groups Programming The Group KeyGroup Program QUICK? Group CLEAR?PROGRAM? hi PROGRAM? Y/NProgram Group KEY? QUICK/hi Print LISTh/SEARCHiUsing the Dial Options Dial OptionsProgramming The Dial Option Key PROG. Dial OPTION?SID? Transmit Y/START 2345S9999P1234IkkkkWPWD? W Transmit Y/START 345S9999P1234IkkkkWkOn Hook Dial or Handset Mode Chain DialingOther Erasing a Stored Message Before It Is Sent Functions 21 File NO.027 CLEAR?File NO.kkk KPAD/hi Print LISTh/SEARCHi File NO.027Printing a Stored Message Function File NO.115File NO.115 START/N Press the Function 5 1 and the Yes keyConfidential Reception Storing & Editing Confidential IDSET Confidential ID Confidl IDConfidl ID START/N kkkk Confidl ID START/N Invalid IDPress Function 5 2 then the Yes key Enter the Confidential ID on the ten key pad e.gSending a Fax Using The Handset Speak to the other partyAnswering The Telephone If the telephone rings continuouslyPick up the handset and speak to the other party Fax is coming in. Press the Start key then hang upPhoning And Faxing On The Same Call To talk before sending a faxPick up the handset Dial Verifying Communications, Errors, Counters, Etc Journal Switch 03, bitPower Failure Report Stays on Transmission Result Report Switch 03, bitMode Column Report formatsResult Column Counters function Scan PrintProgramming Keystrokes PROGRAMY/N PROGRAM?Press the Quick Dial key that you wish to store the program Place a sheet of paper in the feed- erUsing a program Labeling a programABC kkkkkkkkkkkkkkkkkkkk ABC Y/N Daily REPORTkkkkkkkkA08 CHANGE? Y/hi Used AS ProgramA08Y/N Press the Yes key Edit the program name EitherBatch Transmission Changing the batch transmission on/offProgramming the personal codes Confidential IDStoring a personal code Personal CodePersonal Code Program LABEL? Go to step C Press the Function key to finish Editing or erasing a personal code Personal CHANGE? Y/N5474 Tonal Signals Using the tone keyRejecting messages from senders who dont identify themselves Select Line Authorized ON/OFFAuthorized Y/hi ION OFF Then press 6 2 and the Yes keySwitch 08, bit Cassette SelectionAbout Cassette Selection Cassette ON/OFFCassette Select Y/hi ION OFF Entering a List Of Senders To Treat Differently Function RTI/CSIY/N Store AS Wild CARD?SET Authorized SET Casse SLTEditing the RTI/CSI for the special terminals SETRTI/CSI XYZ CompanyErasing the special terminal Press the No and Yes key. D Press the Function keyGo to step Programming the forwarding feature ForwardingThen press 8 2 and the Yes key Press W Press the Yes keyEditing the forwarding feature Forward KPAD/hi kkkkkkkkkkkkkkkkkkkkForward KPAD/Y/N 2125551234kkkkkkkkkk Forward SET RTI/CSI?Forward KPAD/Y/N 2125551234kkkkkkkkkkForward KPAD/Y/N kkkkkkkkkkkkkkkkkkkk Forward KPAD/Y/N 2125552234kkkkkkkkkkSwitching forwarding on / off Function Selecting which messages to forwardForwarding ON/OFF ForwardingSwitching local printing on / off Enabling and disabling the forwarding markWild Cards Specified senders Authorized Recep- tionReceiving Options Reverse Order PrintingPrinting a Center Mark Reports You Can Printout Yourself Journal FunctionFile list Function Telephone number list FunctionProgram List Function Select Lists Group LIST?How to start the saving energy mode How to exit the saving energy modeWhich saving energy mode is best for you? Saving EnergySwitch 05 bits Saving Energy With The Power Saving Timer SET Timer SUNSET Timer TUE TIMER#1 TUE */#/Y On from 1200AMTIMER#1 TUE */#/Y On from 0900AM TIMER#1 TUE */#/Y On from 1200PMTIMER#2 TUE */#/Y On from 1200AM Power Saver ON/OFFCopying Copy SetsILT LG A4Operating procedure Calling To Request a Message PollingEntering a Personal Code Polling Recv OPTIONiDial and press the Start key Using a Function Program User Function KeysCode Code 03 Group KEYEditing a Function Program Deleting a Function ProgramF2 CHANGE? Y/hi Group KEYDual Access Loading Paper In The Main Cassette Pull out the paper cassette and place it on a flat surfaceLift up the cassette cover and remove it Remove any remaining paperMaintaining Your Machine Replace the cassette cover Loading Paper In The Lower Cassette Pull out the paper cassette and place it on a flat surfaceLoading Paper In The Lower Cassette Maintaining Your Machine Loading Paper In The Optional Multi- purpose Feeder Replacing The Toner Cassette Cleaning Pad Replacing The Toner Cassette And Cleaning Pad Prepare the new toner cassette Slots are marked with small arrows Toner Cassette Cleaning The Rollers And Scanner Open the top cover Wipe the rollersWipe the scanner Close the top cover Changing The Paper Size In The Main Cassette Squeeze the green end plate slightly and remove it Replace the side rail in the A4 slots Repeat steps G and H for the other railTSTP100N Load the paper into the cassette Replace the cassette cover Changing The Paper Size In The Lower Cassette Remove any remaining paperMaintaining Your Machine Replace the side rail in the A4 slots 100 Adjust the paper guide to match the new paper size 101Remove any paper remaining in the feeder Prepare a stack of blank paper. For smoother operation102 Rest the paper stack in the feederChanging The Paper Size Settings Paper SizeSize 104 If An Indicator Lights Up On The Operation Panel Receive File indicator is litCheck Display indicator is lit Press Stop KEY appears in the displayOther Possible Problems You Want To Remove The Document In The Feeder106 Clearing a Document Jam 107Open the top cover to an angle of about Remove the originalClearing a Copy, Fax, or Print Jam Clear a Jam inside the machine108 109 Clear a Jam in the Cassette Entrance 110Clear a Jam in the Optional Second Cassette 111Replace the main cassette Clear a Jam in the Upper Rear Unit 112Replace the optional second cassette Lift back the document table Open the upper rear coverClear a Jam in the Lower Rear Unit 113Pull out any jammed paper Close the upper rear cover114 Close the lower rear coverIf Messages You Receive Dont Fit On Your Paper Breaking Down Large Format MessagesLength Reduction 115Communication Problems 116RDS Remote Diagnostic System Switching RDS On/OffRDS ON/OFF RDSAdjusting the Printing Margins Function Main CassetteTOP Margin Left MarginOperating Difficulties 119120 Transmission121 Dition122 See P.6 Copy Paper123 Rollers And ScannerDisplayed Error Messages 124Error Codes 125126 127 128 Calling The Service Station Sending a Service ReportStart System PARA. TX 129130 Access Code For Functions 61 To 131SETTING? Y/h Print List h KPAD/Y/ hi Switch 05 1000User Parameters Bit values and Bit numbersList of all relevant user parameters 133134 135 Changing your machines default settings Accepting messages when out of supplies Switch 05, bitUser Parameter Hints Automatic reportsAdjusting The Volume Of Various Features Function Adjust VolumeTrans Monitor MAXBuzzer 138Selecting The Displays Language Function Select Language Y/hiEnglish FrenchEntering Symbols Enter numbers using the ten key padEntering Characters Entering NumbersDocument & Paper Specifications Document Feeder RequirementsPaper Requirements LengthCapabilities Stored Numbers Long TermStored Destinations File StorageSpecifications Base MachineOptional Lower Paper Cassette Multi-purpose Feeder144 Before Installation 145Machine Environment Location146 Installing The Toner Cassette 147148 149 Press down on the cassette until it locks into placeInstalling The Main Paper Cassette 150Set the paper then lower the cassette cover 151 Installing The Optional Second Cassette Turn off the power switch152 153 Set the paper then lower the cassette cover154 Lay the machine on top of the unit as shownAttaching The Trays And Document Table 155Attach the Document Delivery Tray Attach the Document Table Ventilation Grill Direction 156Installing The Optional Multi-purpose Feeder 157158 Installing The Optional Memory Card 159Remove the cover from the front right of the machine Installing The Optional Handset 160Replace the information card 161 Connecting The Machine 162Connecting Up To The Telephone Line 163Connecting The Power And Switching On 164Initial Settings & Adjustments Initial Settings FunctionRTI ABC Y/N XYZ Company SET RTISET TTI TTI CHANGE? Y/N XYZ CompanySetting The Access Number Setting The Phone Line FunctionSetting The Date & Time Function MONKPAD/Y MONSummer TIME/DST Function List 169170 171 172 Certification Label 173Index 174175 Program176 CassetteMemory Tonal Signals Using Redial 177178