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Ricoh H545 manual Go to step C Press the Function key to finish

Models: H545

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B Input a Confidential ID for the personal code used by this us- er.

CPress the {Yes} key.

To enter another code

A Go to step C.

G Press the {Function} key to finish.

4

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Ricoh H545 manual Go to step C Press the Function key to finish

Contents

FAX2000L Overseas Affiliates Toner CassettesHandset Type 100 Telephone Handset Paper Feed Unit Type 180 Second CassetteBypass Feeder Type 180 Multi-purpose Feeder FCC Requirements CanadaFCC Requirements FCC Requirements Page Laser Safety Operator SafetyExamples Of Indications IiiTable of Contents Storing & Editing Fax Numbers Functions 31 Sending a Fax Using The Handset Answering The TelephoneVerifying Communications, Errors, Counters, Etc Storing & Editing a Group Of Fax Numbers FunctionEntering a List Of Senders To Treat Differently Function Saving Energy With The Power Saving TimerCassette Selection ForwardingIf Messages You Receive Dont Fit On Your Paper 115 Dual AccessCommunication Problems 116 RDS Remote Diagnostic System 117 ViiSpecifications 143 Access Code For Functions 61 To 131 User Parameters 132Document & Paper Specifications 141 Before Installation 145 Machine Environment 146Function List 169 Certification Label 173174 This page is intentionally blank Safety Important Safety InstructionsSafety When to Call Your Service Representative Power And Grounding GroundingOther Important Informations General Cold Weather Power-upOperating Precautions ThunderstormsSymbols & Conventions Used In This Manual Copy PaperThis Corresponds to the LCD Display Main paper cassette Part NamesLower paper cassette Print delivery tray Document delivery trayOptional Handset Document guide Main switchOperation panel Document tableOperation Panel Key Ten key padRecommended Types Of Document Correct Size For The Document Delivery TrayScanning area Condition Ready 100% 1000AM Make sure that the machine is in standby mode for faxingMemory Transmission And Immediate Transmission SET DOC. or Dial noTransmit Y/START 5551234kkkkkkkkkkkkk Transmit OPTIONiDial FAX Number Display will look like thisReady 100% 1004AM Immediate Transmission5551234 Stop & CLR FILE? Y/NPush NUM or ABC Dialing with the Telephone DirectoryTransmit Y/START TEL DIRIFAX TEL Auto Receive ModeReceiving Telephone Calls & Fax Messages Faxes/Phone Calls FAX TEL iAUTOSET OWN Number Setting the Auto Ring TimeNEXTi SET NO. of RingsPage Resolution & Shading Faxing a Page With Very Fine DetailOptional Features For Transmission Sending At a Specific Time Send LaterPrinting The Page Number Page Count Personal Codes SET Option Personal CODE7362 SET Option Personal CODE?Personal CODEkkkk Press V and make sure that the display is as shownAutomatic Redialing Using the AI Redial keyRedialing REDIALY/hi a01 XYZ CO. NEW YorkStoring & Editing Fax Numbers Functions 31 Program LABEL?ABC Y/N Label SET onBkQUICK/hi Print LISTh/SEARCHi Group Storing & Editing a Group Of Fax Numbers FunctionPrint QUICK?Group Program QUICK? Erasing GroupsProgramming The Group Key Group CLEAR?Program Group KEY? PROGRAM? hiPROGRAM? Y/N QUICK/hi Print LISTh/SEARCHiProgramming The Dial Option Key Using the Dial OptionsDial Options PROG. Dial OPTION?PWD? W SID?Transmit Y/START 2345S9999P1234IkkkkW Transmit Y/START 345S9999P1234IkkkkWkOn Hook Dial or Handset Mode Chain DialingOther File NO.kkk KPAD/hi Print LISTh/SEARCHi Erasing a Stored Message Before It Is Sent Functions 21File NO.027 CLEAR? File NO.027File NO.115 START/N Printing a Stored Message FunctionFile NO.115 Press the Function 5 1 and the Yes keySET Confidential ID Confidential ReceptionStoring & Editing Confidential ID Confidl IDPress Function 5 2 then the Yes key Confidl ID START/N kkkkConfidl ID START/N Invalid ID Enter the Confidential ID on the ten key pad e.gSending a Fax Using The Handset Speak to the other partyPick up the handset and speak to the other party Answering The TelephoneIf the telephone rings continuously Fax is coming in. Press the Start key then hang upPhoning And Faxing On The Same Call To talk before sending a faxPick up the handset Dial Power Failure Report Stays on Verifying Communications, Errors, Counters, EtcJournal Switch 03, bit Transmission Result Report Switch 03, bitMode Column Report formatsResult Column Counters function Scan PrintPress the Quick Dial key that you wish to store the program Programming KeystrokesPROGRAMY/N PROGRAM? Place a sheet of paper in the feed- erABC kkkkkkkkkkkkkkkkkkkk Using a programLabeling a program ABC Y/N Daily REPORTkkkkkkkkA08Y/N A08 CHANGE? Y/hiUsed AS Program Press the Yes key Edit the program name EitherBatch Transmission Changing the batch transmission on/offProgramming the personal codes Confidential IDStoring a personal code Personal CodePersonal Code Program LABEL? Go to step C Press the Function key to finish Editing or erasing a personal code Personal CHANGE? Y/N5474 Tonal Signals Using the tone keyRejecting messages from senders who dont identify themselves Authorized Y/hi ION OFF Select LineAuthorized ON/OFF Then press 6 2 and the Yes keyAbout Cassette Selection Switch 08, bitCassette Selection Cassette ON/OFFCassette Select Y/hi ION OFF SET Authorized Entering a List Of Senders To Treat Differently FunctionRTI/CSIY/N Store AS Wild CARD? SET Casse SLTRTI/CSI Editing the RTI/CSI for the special terminalsSET XYZ CompanyErasing the special terminal Press the No and Yes key. D Press the Function keyGo to step Then press 8 2 and the Yes key Programming the forwarding featureForwarding Press W Press the Yes keyForward KPAD/Y/N 2125551234kkkkkkkkkk Editing the forwarding featureForward KPAD/hi kkkkkkkkkkkkkkkkkkkk Forward SET RTI/CSI?Forward KPAD/Y/N kkkkkkkkkkkkkkkkkkkk Forward KPAD/Y/N2125551234kkkkkkkkkk Forward KPAD/Y/N 2125552234kkkkkkkkkkForwarding ON/OFF Switching forwarding on / off FunctionSelecting which messages to forward ForwardingSwitching local printing on / off Enabling and disabling the forwarding markWild Cards Specified senders Authorized Recep- tionReceiving Options Reverse Order PrintingPrinting a Center Mark File list Function Reports You Can Printout YourselfJournal Function Telephone number list FunctionProgram List Function Select Lists Group LIST?Which saving energy mode is best for you? How to start the saving energy modeHow to exit the saving energy mode Saving EnergySwitch 05 bits SET Timer TUE Saving Energy With The Power Saving TimerSET Timer SUN TIMER#1 TUE */#/Y On from 1200AMTIMER#2 TUE */#/Y On from 1200AM TIMER#1 TUE */#/Y On from 0900AMTIMER#1 TUE */#/Y On from 1200PM Power Saver ON/OFFILT CopyingCopy Sets LG A4Entering a Personal Code Operating procedureCalling To Request a Message Polling Polling Recv OPTIONiDial and press the Start key Code Using a Function ProgramUser Function Keys Code 03 Group KEYF2 CHANGE? Y/hi Editing a Function ProgramDeleting a Function Program Group KEYDual Access Lift up the cassette cover and remove it Loading Paper In The Main CassettePull out the paper cassette and place it on a flat surface Remove any remaining paperMaintaining Your Machine Replace the cassette cover Loading Paper In The Lower Cassette Pull out the paper cassette and place it on a flat surfaceLoading Paper In The Lower Cassette Maintaining Your Machine Loading Paper In The Optional Multi- purpose Feeder Replacing The Toner Cassette Cleaning Pad Replacing The Toner Cassette And Cleaning Pad Prepare the new toner cassette Slots are marked with small arrows Toner Cassette Cleaning The Rollers And Scanner Open the top cover Wipe the rollersWipe the scanner Close the top cover Changing The Paper Size In The Main Cassette Squeeze the green end plate slightly and remove it Replace the side rail in the A4 slots Repeat steps G and H for the other railTSTP100N Load the paper into the cassette Replace the cassette cover Changing The Paper Size In The Lower Cassette Remove any remaining paperMaintaining Your Machine Replace the side rail in the A4 slots 100 Remove any paper remaining in the feeder Adjust the paper guide to match the new paper size101 Prepare a stack of blank paper. For smoother operation102 Rest the paper stack in the feederChanging The Paper Size Settings Paper SizeSize 104 Check Display indicator is lit If An Indicator Lights Up On The Operation PanelReceive File indicator is lit Press Stop KEY appears in the displayOther Possible Problems You Want To Remove The Document In The Feeder106 Open the top cover to an angle of about Clearing a Document Jam107 Remove the originalClearing a Copy, Fax, or Print Jam Clear a Jam inside the machine108 109 Clear a Jam in the Cassette Entrance 110Clear a Jam in the Optional Second Cassette 111Replace the main cassette Replace the optional second cassette Clear a Jam in the Upper Rear Unit112 Lift back the document table Open the upper rear coverPull out any jammed paper Clear a Jam in the Lower Rear Unit113 Close the upper rear cover114 Close the lower rear coverLength Reduction If Messages You Receive Dont Fit On Your PaperBreaking Down Large Format Messages 115Communication Problems 116RDS ON/OFF RDS Remote Diagnostic SystemSwitching RDS On/Off RDSTOP Margin Adjusting the Printing Margins FunctionMain Cassette Left MarginOperating Difficulties 119120 Transmission121 Dition122 See P.6 Copy Paper123 Rollers And ScannerDisplayed Error Messages 124Error Codes 125126 127 128 Start System PARA. TX Calling The Service StationSending a Service Report 129130 Access Code For Functions 61 To 131User Parameters SETTING? Y/h Print List hKPAD/Y/ hi Switch 05 1000 Bit values and Bit numbersList of all relevant user parameters 133134 135 User Parameter Hints Changing your machines default settingsAccepting messages when out of supplies Switch 05, bit Automatic reportsTrans Monitor Adjusting The Volume Of Various Features FunctionAdjust Volume MAXBuzzer 138English Selecting The Displays Language FunctionSelect Language Y/hi FrenchEntering Characters Entering SymbolsEnter numbers using the ten key pad Entering NumbersPaper Requirements Document & Paper SpecificationsDocument Feeder Requirements LengthStored Destinations CapabilitiesStored Numbers Long Term File StorageOptional Lower Paper Cassette SpecificationsBase Machine Multi-purpose Feeder144 Before Installation 145Machine Environment Location146 Installing The Toner Cassette 147148 149 Press down on the cassette until it locks into placeInstalling The Main Paper Cassette 150Set the paper then lower the cassette cover 151 Installing The Optional Second Cassette Turn off the power switch152 153 Set the paper then lower the cassette cover154 Lay the machine on top of the unit as shownAttaching The Trays And Document Table 155Attach the Document Delivery Tray Attach the Document Table Ventilation Grill Direction 156Installing The Optional Multi-purpose Feeder 157158 Installing The Optional Memory Card 159Remove the cover from the front right of the machine Installing The Optional Handset 160Replace the information card 161 Connecting The Machine 162Connecting Up To The Telephone Line 163Connecting The Power And Switching On 164Initial Settings & Adjustments Initial Settings FunctionSET TTI RTI ABC Y/N XYZ CompanySET RTI TTI CHANGE? Y/N XYZ CompanySetting The Access Number Setting The Phone Line FunctionSetting The Date & Time Function MONKPAD/Y MONSummer TIME/DST Function List 169170 171 172 Certification Label 173Index 174175 Program176 CassetteMemory Tonal Signals Using Redial 177178