Receiving Telephone Calls & Fax Messages (Faxes/Phone Calls)

Receiving Telephone Calls & Fax Messages (Faxes/Phone Calls)

The machine can treat incoming fax messages and telephone calls in three ways.

❖Auto mode

Use this mode if your line is shared by a fax machine and telephone. When a call comes in, the machine will ring a number of times to give you the chance to pick up the handset. If you do not pick up and the call is a fax message, the ma- chine will go into fax mode and start receiving. You can choose the number of times the machine rings before taking the call by altering the Auto Ring time (see P.18 “Set- ting the Auto Ring Time”).

❖Fax mode

Use this mode if you have a dedi- cated fax line. The machine as- sumes all calls are fax messages. It will ring once to alert you to an in- coming call and then start receiv- ing.

❖Telephone mode

Use this mode if your line is shared by a fax machine and a telephone but you wish to answer all calls yourself and decide whether they are fax messages or telephone calls. You must manually hit the Start key to receive a fax.

The machine will ring continuous- ly until you answer the call, so you have to be near the machine at all times.

The Manual Receive indicator is lit when the machine is in this mode.

Switching Between Auto, Fax, and Telephone Mode

The Manual Receive indicator is lit

 

when the machine is in Telephone

3

mode. To switch to a different mode,

follow the steps below.

A Press the {Reception Mode} key.

RECEIVE MODE

Y/hi

iFAX TEL AUTO

 

 

 

B Press the W and V key to select the mode you require.

 

RECEIVE MODE

Y/hi

 

FAX TEL iAUTO

 

 

 

 

C Press the {Yes} key.

 

READY 100% 10:00AM

SET DOC. OR DIAL NO.

Receiving the Fax Message in the Telephone Mode

This mode is active when the Manual Receive indicator is lit. You have to answer the call yourself and decide whether it is a fax or a telephone call. The procedure for answering a call is as follows:

A Pick up the handset of the option- al handset or the external tele- phone.

B Listen to the other end.

17

Page 32 Page 34
Page 33
Image 33
Ricoh H545 manual Receiving Telephone Calls & Fax Messages Faxes/Phone Calls, Receive Mode, IFAX TEL Auto, FAX TEL iAUTO
Page 32 Page 34

H545 specifications

The Ricoh H545 is a versatile and robust high-end multifunction printer designed to meet the needs of busy office environments. Combining high-quality printing, scanning, copying, and faxing capabilities, the H545 is engineered for efficiency and productivity. This device stands out as a reliable partner in modern workplaces, offering a comprehensive solution for document management.

One of the significant features of the Ricoh H545 is its impressive print speed. With a capability of producing up to 45 pages per minute in black and white, this printer ensures that tasks are completed quickly, even during high-demand periods. The automatic duplex printing feature further enhances efficiency by allowing users to print double-sided documents without manual intervention, thereby saving both time and resources.

In terms of print quality, the Ricoh H545 utilizes advanced laser technology to deliver sharp and professional-looking documents. With a print resolution of up to 1200 x 1200 dpi, users can expect crisp text and clear graphics, making it suitable for a variety of printing tasks, including reports, presentations, and marketing materials.

The H545 also features a user-friendly 10.1-inch color touchscreen, designed for intuitive navigation and easy access to various functions. The customizable interface allows users to streamline their workflow by creating shortcuts to frequently used features, improving overall productivity.

On the scanning front, the Ricoh H545 excels with its high-speed scanning capabilities, boasting a scan speed of up to 80 images per minute. It supports multiple file formats, including PDF and TIFF, and offers advanced features such as optical character recognition (OCR), allowing for editable text extraction from scanned documents. Additionally, the printer provides a large paper capacity with a maximum input of up to 4,700 sheets, accommodating high-volume printing demands without frequent paper replacement.

Connectivity is another highlight of the Ricoh H545, featuring a range of options such as USB, Ethernet, and Wi-Fi. This makes integration into existing networks seamless, while mobile printing capabilities through applications like AirPrint and Google Cloud Print allow users to print from smartphones and tablets with ease.

In summary, the Ricoh H545 is a powerful multifunction printer that combines high-speed performance, exceptional print quality, and a suite of advanced features. Its user-friendly design and robust connectivity options make it a top choice for businesses seeking to enhance their document workflows and increase overall productivity. With the Ricoh H545, users can manage their printing and copying needs efficiently and effectively, making it an invaluable asset in any modern office setting.
Top Page Image Contents