Ricoh H545 manual Receiving Telephone Calls & Fax Messages Faxes/Phone Calls, Receive Mode

Receiving Telephone Calls & Fax Messages (Faxes/Phone Calls)

Receiving Telephone Calls & Fax Messages (Faxes/Phone Calls)

The machine can treat incoming fax messages and telephone calls in three ways.

❖Auto mode

Use this mode if your line is shared by a fax machine and telephone. When a call comes in, the machine will ring a number of times to give you the chance to pick up the handset. If you do not pick up and the call is a fax message, the ma- chine will go into fax mode and start receiving. You can choose the number of times the machine rings before taking the call by altering the Auto Ring time (see P.18 “Set- ting the Auto Ring Time”).

❖Fax mode

Use this mode if you have a dedi- cated fax line. The machine as- sumes all calls are fax messages. It will ring once to alert you to an in- coming call and then start receiv- ing.

❖Telephone mode

Use this mode if your line is shared by a fax machine and a telephone but you wish to answer all calls yourself and decide whether they are fax messages or telephone calls. You must manually hit the Start key to receive a fax.

The machine will ring continuous- ly until you answer the call, so you have to be near the machine at all times.

The Manual Receive indicator is lit when the machine is in this mode.

Switching Between Auto, Fax, and Telephone Mode

The Manual Receive indicator is lit
when the machine is in Telephone	3
mode. To switch to a different mode,

follow the steps below.

A Press the {Reception Mode} key.

RECEIVE MODE	Y/hi
iFAX TEL AUTO

B Press the W and V key to select the mode you require.

	RECEIVE MODE	Y/hi
	FAX TEL iAUTO
C Press the {Yes} key.

READY 100% 10:00AM

SET DOC. OR DIAL NO.

Receiving the Fax Message in the Telephone Mode

This mode is active when the Manual Receive indicator is lit. You have to answer the call yourself and decide whether it is a fax or a telephone call. The procedure for answering a call is as follows:

A Pick up the handset of the option- al handset or the external tele- phone.

B Listen to the other end.

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