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Ricoh H545 manual Programming the personal codes, Confidential ID

Models: H545

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Other Features

Programming the personal codes

The main advantage of Personal Codes is that they allow you to track machine usage You can still use Per- sonal Codes to personalize your fax messages, by using the Label Inser- tion feature.

Each user can be given a Personal Code. While programming, you can store the following items with each Personal Code:

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❖ A name:

This will be printed on reports, such as the JOURNAL, to identify the users of the machine.

❖A Confidential ID:

This must be different for each Per- sonal Code, and different from your machine's Confidential ID. If somebody sends you a confiden- tial message, they can override your machine's Confidential ID with the Confidential ID stored with your Personal Code, if you in- form them of this ID. If so, the ma- chine will print a Confidential File Report that will inform you when the message has arrived. Then, you must input this Confidential ID to print the message.

Note

❒The Personal Code is a four digit code. It can have any value from 0001 to 9999.

❒You cannot register more than 30 Personal Codes with Names and Confidential IDs in this machine.

Reference

Using Personal Codes: see P.22 “Personal Codes”.

Journal: see P.67 “Journal (Function 41)”.

Confidential File Report: see P.37 “Printing messages Received into Memory (Function 52)”.

Confidential ID: see P.36 “Storing & Editing the Confidential ID”.

Receiving Confidential Messages: see P.37 “Printing messages Received into Memory (Function 52)”.

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Ricoh H545 manual Programming the personal codes, Confidential ID
Page 63 Page 65

H545 specifications

The Ricoh H545 is a versatile and robust high-end multifunction printer designed to meet the needs of busy office environments. Combining high-quality printing, scanning, copying, and faxing capabilities, the H545 is engineered for efficiency and productivity. This device stands out as a reliable partner in modern workplaces, offering a comprehensive solution for document management.

One of the significant features of the Ricoh H545 is its impressive print speed. With a capability of producing up to 45 pages per minute in black and white, this printer ensures that tasks are completed quickly, even during high-demand periods. The automatic duplex printing feature further enhances efficiency by allowing users to print double-sided documents without manual intervention, thereby saving both time and resources.

In terms of print quality, the Ricoh H545 utilizes advanced laser technology to deliver sharp and professional-looking documents. With a print resolution of up to 1200 x 1200 dpi, users can expect crisp text and clear graphics, making it suitable for a variety of printing tasks, including reports, presentations, and marketing materials.

The H545 also features a user-friendly 10.1-inch color touchscreen, designed for intuitive navigation and easy access to various functions. The customizable interface allows users to streamline their workflow by creating shortcuts to frequently used features, improving overall productivity.

On the scanning front, the Ricoh H545 excels with its high-speed scanning capabilities, boasting a scan speed of up to 80 images per minute. It supports multiple file formats, including PDF and TIFF, and offers advanced features such as optical character recognition (OCR), allowing for editable text extraction from scanned documents. Additionally, the printer provides a large paper capacity with a maximum input of up to 4,700 sheets, accommodating high-volume printing demands without frequent paper replacement.

Connectivity is another highlight of the Ricoh H545, featuring a range of options such as USB, Ethernet, and Wi-Fi. This makes integration into existing networks seamless, while mobile printing capabilities through applications like AirPrint and Google Cloud Print allow users to print from smartphones and tablets with ease.

In summary, the Ricoh H545 is a powerful multifunction printer that combines high-speed performance, exceptional print quality, and a suite of advanced features. Its user-friendly design and robust connectivity options make it a top choice for businesses seeking to enhance their document workflows and increase overall productivity. With the Ricoh H545, users can manage their printing and copying needs efficiently and effectively, making it an invaluable asset in any modern office setting.