56 GL-1010 Administrator’s Guide
Creating Department Codes
Department Codes can be created from the digital copier LCD panel
or from the TopAccess web utility. Each department is given a
department name and a corresponding 5-digit Department Code.
When no Department Codes exist, all prints, copies etc. will be
charged against a default department called UNDEFINED.
1Click the Counters tab.
2Click the Copy/Print/Fax submenu.
3In the Enter a department code to access department counters
field, enter the Master Department Code.
4Click Enter.
5Click the New button.
6The Add new department code dialog box appears.
7Enter the new department code and the new department
name.
8Click OK.
DEPARTMENT CODE
FUNCTIONALITY
Case 1: Department Code is disabled
1The GL-1010 ignores any Department Codes submitted with
a print job.
2In TopAccess the users can click on the Counters tab to
display counter totals. Print and Copy totals will always be
shown. The Scan and Fax totals will be displayed only if the
Scan and Fax options are installed. The user will not be
prompted to enter a Department Code. The Enforce
Department Codes option is grayed out.
3In the Printer Drivers, the Department Code label and edit
field will be disabled. Raw and non-Windows print jobs may
include the Department Code but there is no enforcement or
checking of the validity of the code.
Case 2: Department Code is enabled on the LCD panel AND Department Code
Enforcement is disabled.