Toshiba GL-1010

GL-1010 Administrator’s Guide 57

1The GL-1010 reports Department Code to the digital copier.

2In TopAccess the users can click on the Counters tab to

display counter totals. Print and Copy totals will always be

shown. The Scan and Fax totals will be displayed only if the

Scan and Fax options are installed. The administrator can

enable the Enforce Department Codes option. The user may

enter a Department Code. If the user enters an invalid

Department Code, TopAccess will prompt the user to enter a

valid Department Code. If the user enters a valid Department

Code other than the Master Department Code, the counters of

that Department and the counter totals will display. The user

can export the displayed counter information to a .CSV file.

The user cannot change any counters. If the user enters the

Master Department Code, the counter totals and the counters

of all the departments will be displayed. The user can export

the displayed counter information to a .CSV file. This time,

the user can reset the counters of any Department. The total

counters cannot be changed. The user can also delete any

department and department code.

3In the Printer Drivers, the Department Code label and edit

field will be enabled. If a Department Code is entered, it will

be included in the print job but there is no enforcement or

checking of the validity of the code. Similarly, raw and non-

Windows print jobs may include the Department Code but

there is no enforcement or checking of the validity of the

code. If the Department Code is valid, the appropriate

department counter will be incremented accordingly. If the

code is invalid, the UNDEFINED department counter will be

incremented instead.

Case 3: Department Code is enabled on the LCD panel AND Department Code

Enforcement is enabled

1The GL-1010 reports Department Code to the digital copier.

The controller will enforce Department Code usage. It will

check with the copier the validity of the Department Code in

the print job. If the code is valid, it will be sent to the proper

queue, depending on the type of the print job. If the

Department Code is invalid, the job will be put on hold in the

"Invalid Department Code" (IDC) queue. There are two IDC

queues; one for print jobs, and one for fax jobs. Jobs held in

these IDC queues can be released for processing by any valid

Department Code or the Master Department Code. These

jobs can then be charged to the Department Code entered or