Aastra Telecom 4223 guide

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Aastra Telecom 4223 manual

Contents

User’s Guide Cover Page GraphicPage Table of Contents Page Welcome Copyright WarrantyDeclaration of Conformity Read these safety instructions before use Important User Information Dialog 4223 Extension Features Introduction to Your ExtensionDisplay Dynamic Function Keys Menu Call-Fwd Transfer Volume Control Keys Headset KeyKey Clear or Erase Location of the Microphone Location of the Loudspeaker ÖÔ ÖÔ Extension LEDs Display Information Redial Callers Pickup Name Accepted service Denied serviceInvalid number End of call Tones, Voice Announcements, and Ring Tones MD Evolution Dialog 4223 Professional Receiving an Internal Call Operations for Incoming CallsReceiving an External Call Answering a Call Ending a CallAnswering a Second Call L1 ÔÖ L2 ÔÖ L1 ÔÖ Consulting a New CallL3 ÔÖÖMenu Call Pick-Up Call Pick-Up on PresentationPickup Station no z Silent Ringing Function L1 ÖÔ Operations for Outgoing Calls Manually Dialling a CallStation no z 9 z + EXT. no z No to Call z Dial the internal extension number to contact Calling with Abbreviated Dialling Speed Dialling ABBR. no z Placing a Call Using Programmable Line or Repertory Keys Other Options for Dialling Outgoing Calls Last External Number RedialRedial Press the dynamic function key shown on the left Subsequent Services Monitoring Your Internal Calls Automatic Call-Back on Busy Condition Automatic Call-Back on No-Answer Condition Vpaging Voice Paging over a Free Extension’s LoudspeakerDor í Protect Call with Temporary ProtectionNext, dial the desired number Station no z Password z Next, dial your user passwordCall in Substitution or with Signature Signon Dtmf End-to-End Dialling Simply dial the desired external number Stop Discrimination and Routing of External Calls Loudspeaker Mode Operations during a Call Changing from Handset to Handsfree Mode Changing from Handsfree to Handset Mode Press this key to activate the mute mode Adjusting the Loudspeaker or Handset Listening VolumeMuting during a Conversation Enquiry Call during a Conversation L1 ÕÔ Refer Back Call between Two Parties or Broker’s Call L1 Ô Ö L2 ÔÖ Call Transfer between Two PartiesPress the second line key that is flashing rapidly Conference Call with N Participants Or, simply replace the handset when in handset modeConferenc L2 ÕÔ Once again, press the dynamic function key shown on Call Hold Call Parking and Parked Call RetrievingL1 ÔÕ L1 ÔÖ Callpark ID. Code z Retrieve Directory, and Call List Services Directory and Call by Name Name Begin z Name Suite z NamePress the * key, then either the or + key Call Log File MD Evolution Dialog 4223 Professional Call Forwarding Services Following different types of services are available MD Evolution Dialog 4223 Professional Defining a Variable Call Forward Menu Press the Menu key FWD no z CallfwdConfirm Cancelling a Variable Call Forward Call-Fwd Call-FwdMode Simply press the Call-Fwd key Activating a Call Forward Pre-Defined on the Call-Fwd Key Deactivating a Call Forward Pre-Defined on the Call-Fwd Key Follow Me or Third Party or Remote Call Forward Service RemotefwdMenu Press the Menu key on the third party set Press the Next key to display the following screen Finally, enter your user password Password z Call-Fwd ÖÔImmediate Call Deflection FWD no z L2 Ô Dial the prefix to access the call deflection servicePress the C key on your extension to disconnect Call Forwarding Information Message Services Sending a Mini-Message Next Press the dynamic function key shown on the left Receiving a Mini-Message Call Forward on Mini-Message or Absence Callfwd Press the dynamic function key shown on the left Press your extension’s C key to exit programming mode Select Confirm Voice Mail Services Types of Individual Mailboxes Call Forwarding to a Voice Mailbox 884 z= Dial Internal Notification of Messages Left in Your Mailbox Lx 884 ÖÔ Internal Access for Consulting External Notification of Messages Left Your MailboxYour Voice Mail 884 z Password z AA did no z Station no z External Access for Consulting Your Voice MailEnter your user password Consulting Services and Managing Dial 3 to listen to the next message Dial 1 to listen to the previous messageDial 2 to listen to the previously selected message Dial 4 to rewind within the current message Dial 8 to listen erase the current message Lx 884 ÔDial 8 # to erase all of the messages in your mailbox Additional Personal Assistant Services Automatic Call-Back to the Party WhoLeft a Message Simply dial Personalisation Services for your Mailbox Begin by diallingDial 1 to manage your greeting message Dial 5 to manage your answering message Dial 4 to manage your user password Hunt Group Common Mailbox Dial 9 to end personalisation 885 z Mailbox no z Common Mailbox for a Mailing ListDial the number for your company’s automated attendant AA Attendants’ Common Mailbox Integrated Web Server and Unified Messaging MD Evolution Dialog 4223 Professional Group Services Hunt Groups Extension Supervision and Associated ServicesRx Ô Rx ÖÔ Rx ÕÔ Your facility may contain up to 16 hunt groups Simplified Call Pick-Up within a Hunt Group Pickup Press the dynamic function key shown on the left L1 Ô Standby Status within a Hunt GroupMenu Press the C key to end this service SEC. IN/OUT z Lx IN/OUT Ô Opening/Closing a Hunt Group GRP. IN/OUT z Group no zDial the prefix to open/close hunt groups Next, dial the internal number for the involved hunt group Lx IN/OUT Õ Ô Tension’s programmable line keys or associated satellite Broadcast Groups N0 BRD GRP z Personal Group Services MD Evolution Dialog 4223 Professional Mobile Extension Service More Features of Your Extension Locking Your Extension Lock Agenda Appointment ReminderHH MM z Background Music Uor ÔÖ Hot Line Call to Attendants Music BRD z Music NO. z MD Evolution Dialog 4223 Professional Tracing Malicious Calls Secret of IdentityMalicious Press the dynamic function key shown on the left Record Press the dynamic function key shown on the left Conversation Recording100 Controlling Your External Call Charges Infocomm Press the dynamic function key shown on the leftCost Press the dynamic function key shown on the left MD Evolution Dialog 4223 Professional 101 Account Codes NET. PREF. zPress the C key 102 Next, dial the desired external phone number Account C EXT. noMD Evolution Dialog 4223 Professional 103 Programming Your Extension 104 Accessing Your Extension’s Programming Mode MD Evolution Dialog 4223 Professional 105 Programming Your Extension’s Line Keys LinesL3 Ô Call no z Press the line key you wish to program Programming Your Satellite Key Panels’s Repertory Keys DirectoryR2 Ô Call no z Press the repertory key you wish to program Programming Your Extension’s Variable Call-Fwd Key NoreplyBusy NREP+BUSY Nodisturb Adjusting Your Extension’s Ring and Loudspeaker VolumeMD Evolution Dialog 4223 Professional 109 Level -/+ RING+SPKR Press the dynamic function key shown on the leftPress the Next key 110 MD Evolution Dialog 4223 Professional 111 Vpaging Modify Programming Your User Password112 Enter your current user password Next, enter your new user passwordConsulting Your Facility’s Dialling Plan 79 z OLD Pswd z NEW Pswd z Plan Prefixes114 Default Actual MD Evolution Dialog 4223 Professional 115 Attendant-Based Services 116 Intrusion Press the dynamic function key shown on the left Call Offer or IntrusionMD Evolution Dialog 4223 Professional 117 Do Not Disturb Override Service General Call AcceptanceOverride Press the dynamic function key shown on the left 118 Gencall MD Evolution Dialog 4223 Professional 119 Answering a Call from a Door Phone 120 Pickup Deflect General L1 ÔÖ Call Pick-up for General Calls That Are RingingMD Evolution Dialog 4223 Professional 121 Complete Third Party Call Forward Service 122 Services Reserved for Attendants MD Evolution Dialog 4223 Professional 123 Lx ÖÔ Operations for General Calls in Day Mode124 MD Evolution Dialog 4223 Professional 125 Operations for General Calls Night Mode 126 Activating Day and Night Services MD Evolution Dialog 4223 Professional 127 Nonightst Night ST no z128 System General Call Forward MD Evolution Dialog 4223 Professional 129 Callfwd System 130 Cancsyst Menu Callfwd 2 timesMD Evolution Dialog 4223 Professional 131 Managing the Use of the Common Bell Service Menu TimesGenring 132 Accessing the General Programming Services MD Evolution Dialog 4223 Professional 133 Password Reinitialising an Extension’s User Password134 Managing the System’s Date and Time Managing Abbreviated DiallingTime TIME/DATE z Abbrnb ABBR. List z ABBR. no z Complete no zCURSOR+ 136 MD Evolution Dialog 4223 Professional 137 Consulting the Quality of the Facility’s Greeting InccallsTK Group no z Period no z Dial the number for the involved trunk group Charge Station no z Consulting Charge Counters for Your Facility’s ExtensionsMD Evolution Dialog 4223 Professional 139 Major System Alarm Message Indication Blank Press the dynamic function key shown on the leftPrint Press the dynamic function key shown on the left 140 Alert Press the dynamic function key shown on the left MD Evolution Dialog 4223 Professional 141 QSIG-MD Private Network Services 142 Available QSIG-MD Private Network Services Operations for Incoming Private CallsOperations for Outgoing Private Calls MD Evolution Dialog 4223 Professional 143 Directory, and Call List Services Call forwarding servicesMessage Services Voice Mail Services Hand Over Press the dynamic function key shown on the left Non-IP Hand-Over ServiceMD Evolution Dialog 4223 Professional 145 Installing Your Extension’s Telephone Cords Installing Your ExtensionMD Evolution Dialog 4223 Professional 147 148 Installing Your Extension’s Label Adjusting the Screen AngleMD Evolution Dialog 4223 Professional 149 Installing Your Extension on a Wall 150 MD Evolution Dialog 4223 Professional 151 Your Extension’s Accessories 152 Installing Add-on Key Panels MD Evolution Dialog 4223 Professional 153 Inserting the Labels for the Add-on Key Panels 154 Installation and Cables for an Add-on Interface Module MD Evolution Dialog 4223 Professional 155 Connecting a Headset Validating a Headset Connection+ *+ 1 z L3 # z 156 Operation in Headset Mode 158 Index MD Evolution Dialog 4223 Professional 159 Common Bell 160 MD Evolution Dialog 4223 Professional 161 162 MD Evolution Dialog 4223 Professional 163 Quick Reference Guide 164 MD Evolution Dialog 4223 Professional 165