Aastra Telecom 4223 manual

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Aastra Telecom 4223 manual

Contents

Cover Page Graphic User’s GuidePage Table of Contents Page Welcome Warranty CopyrightDeclaration of Conformity Important User Information Read these safety instructions before use Introduction to Your Extension Dialog 4223 Extension FeaturesDisplay Dynamic Function Keys Menu Call-Fwd Transfer Headset Key Volume Control KeysKey Clear or Erase Location of the Microphone Location of the Loudspeaker Extension LEDs ÖÔ ÖÔ Redial Callers Pickup Name Display Information Denied service Accepted serviceInvalid number End of call Tones, Voice Announcements, and Ring Tones MD Evolution Dialog 4223 Professional Operations for Incoming Calls Receiving an Internal CallReceiving an External Call Ending a Call Answering a CallAnswering a Second Call L1 ÔÖ Consulting a New Call L2 ÔÖ L1 ÔÖL3 ÔÖÖMenu Call Pick-Up on Presentation Call Pick-UpPickup Station no z L1 ÖÔ Silent Ringing Function Manually Dialling a Call Operations for Outgoing CallsStation no z 9 z + EXT. no z No to Call z Dial the internal extension number to contact ABBR. no z Calling with Abbreviated Dialling Speed Dialling Placing a Call Using Programmable Line or Repertory Keys Last External Number Redial Other Options for Dialling Outgoing CallsRedial Press the dynamic function key shown on the left Monitoring Your Internal Calls Subsequent Services Automatic Call-Back on Busy Condition Automatic Call-Back on No-Answer Condition Voice Paging over a Free Extension’s Loudspeaker VpagingDor í Call with Temporary Protection ProtectNext, dial the desired number Next, dial your user password Station no z Password zCall in Substitution or with Signature Signon Simply dial the desired external number Dtmf End-to-End Dialling Stop Discrimination and Routing of External Calls Operations during a Call Loudspeaker Mode Changing from Handsfree to Handset Mode Changing from Handset to Handsfree Mode Adjusting the Loudspeaker or Handset Listening Volume Press this key to activate the mute modeMuting during a Conversation L1 ÕÔ Enquiry Call during a Conversation L1 Ô Ö Refer Back Call between Two Parties or Broker’s Call Call Transfer between Two Parties L2 ÔÖPress the second line key that is flashing rapidly Or, simply replace the handset when in handset mode Conference Call with N ParticipantsConferenc Once again, press the dynamic function key shown on L2 ÕÔ Call Parking and Parked Call Retrieving Call HoldL1 ÔÕ L1 ÔÖ Callpark ID. Code z Retrieve Directory and Call by Name Directory, and Call List Services Name Name Begin z Name Suite zPress the * key, then either the or + key Call Log File MD Evolution Dialog 4223 Professional Following different types of services are available Call Forwarding Services MD Evolution Dialog 4223 Professional Menu Press the Menu key Defining a Variable Call Forward Callfwd FWD no zConfirm Call-Fwd Call-Fwd Cancelling a Variable Call ForwardMode Simply press the Call-Fwd key Deactivating a Call Forward Pre-Defined on the Call-Fwd Key Activating a Call Forward Pre-Defined on the Call-Fwd Key Remotefwd Follow Me or Third Party or Remote Call Forward ServiceMenu Press the Menu key on the third party set Press the Next key to display the following screen Password z Call-Fwd ÖÔ Finally, enter your user passwordImmediate Call Deflection Dial the prefix to access the call deflection service FWD no z L2 ÔPress the C key on your extension to disconnect Call Forwarding Information Message Services Next Press the dynamic function key shown on the left Sending a Mini-Message Receiving a Mini-Message Callfwd Press the dynamic function key shown on the left Call Forward on Mini-Message or Absence Select Confirm Press your extension’s C key to exit programming mode Voice Mail Services Call Forwarding to a Voice Mailbox Types of Individual Mailboxes Dial 884 z= Lx 884 ÖÔ Internal Notification of Messages Left in Your Mailbox External Notification of Messages Left Your Mailbox Internal Access for ConsultingYour Voice Mail 884 z External Access for Consulting Your Voice Mail Password z AA did no z Station no zEnter your user password Consulting Services and Managing Dial 1 to listen to the previous message Dial 3 to listen to the next messageDial 2 to listen to the previously selected message Dial 4 to rewind within the current message Lx 884 Ô Dial 8 to listen erase the current messageDial 8 # to erase all of the messages in your mailbox Automatic Call-Back to the Party Who Additional Personal Assistant ServicesLeft a Message Simply dial Begin by dialling Personalisation Services for your MailboxDial 1 to manage your greeting message Dial 5 to manage your answering message Dial 4 to manage your user password Dial 9 to end personalisation Hunt Group Common Mailbox Common Mailbox for a Mailing List 885 z Mailbox no zDial the number for your company’s automated attendant AA Attendants’ Common Mailbox Integrated Web Server and Unified Messaging MD Evolution Dialog 4223 Professional Group Services Extension Supervision and Associated Services Hunt GroupsRx Ô Rx ÖÔ Rx ÕÔ Your facility may contain up to 16 hunt groups Pickup Press the dynamic function key shown on the left Simplified Call Pick-Up within a Hunt Group Standby Status within a Hunt Group L1 ÔMenu SEC. IN/OUT z Lx IN/OUT Ô Press the C key to end this service GRP. IN/OUT z Group no z Opening/Closing a Hunt GroupDial the prefix to open/close hunt groups Next, dial the internal number for the involved hunt group Tension’s programmable line keys or associated satellite Lx IN/OUT Õ Ô N0 BRD GRP z Broadcast Groups Personal Group Services MD Evolution Dialog 4223 Professional Mobile Extension Service Locking Your Extension More Features of Your Extension Lock Appointment Reminder AgendaHH MM z Uor ÔÖ Background Music Music BRD z Music NO. z Hot Line Call to Attendants MD Evolution Dialog 4223 Professional Secret of Identity Tracing Malicious CallsMalicious Press the dynamic function key shown on the left Conversation Recording Record Press the dynamic function key shown on the left100 Infocomm Press the dynamic function key shown on the left Controlling Your External Call ChargesCost Press the dynamic function key shown on the left MD Evolution Dialog 4223 Professional 101 NET. PREF. z Account CodesPress the C key 102 Account C EXT. no Next, dial the desired external phone numberMD Evolution Dialog 4223 Professional 103 104 Programming Your Extension MD Evolution Dialog 4223 Professional 105 Accessing Your Extension’s Programming Mode Lines Programming Your Extension’s Line KeysL3 Ô Call no z Press the line key you wish to program Directory Programming Your Satellite Key Panels’s Repertory KeysR2 Ô Call no z Press the repertory key you wish to program Noreply Programming Your Extension’s Variable Call-Fwd KeyBusy NREP+BUSY Adjusting Your Extension’s Ring and Loudspeaker Volume NodisturbMD Evolution Dialog 4223 Professional 109 RING+SPKR Press the dynamic function key shown on the left Level -/+Press the Next key 110 MD Evolution Dialog 4223 Professional 111 Programming Your User Password Vpaging Modify112 Next, enter your new user password Enter your current user passwordConsulting Your Facility’s Dialling Plan 79 z OLD Pswd z NEW Pswd z Prefixes Plan114 MD Evolution Dialog 4223 Professional 115 Default Actual 116 Attendant-Based Services Call Offer or Intrusion Intrusion Press the dynamic function key shown on the leftMD Evolution Dialog 4223 Professional 117 General Call Acceptance Do Not Disturb Override ServiceOverride Press the dynamic function key shown on the left 118 MD Evolution Dialog 4223 Professional 119 Gencall 120 Answering a Call from a Door Phone Call Pick-up for General Calls That Are Ringing Pickup Deflect General L1 ÔÖMD Evolution Dialog 4223 Professional 121 122 Complete Third Party Call Forward Service MD Evolution Dialog 4223 Professional 123 Services Reserved for Attendants Operations for General Calls in Day Mode Lx ÖÔ124 MD Evolution Dialog 4223 Professional 125 126 Operations for General Calls Night Mode MD Evolution Dialog 4223 Professional 127 Activating Day and Night Services Night ST no z Nonightst128 MD Evolution Dialog 4223 Professional 129 System General Call Forward 130 Callfwd System Menu Callfwd 2 times CancsystMD Evolution Dialog 4223 Professional 131 Menu Times Managing the Use of the Common Bell ServiceGenring 132 MD Evolution Dialog 4223 Professional 133 Accessing the General Programming Services Reinitialising an Extension’s User Password Password134 Managing Abbreviated Dialling Managing the System’s Date and TimeTime TIME/DATE z ABBR. List z ABBR. no z Complete no z AbbrnbCURSOR+ 136 MD Evolution Dialog 4223 Professional 137 Inccalls Consulting the Quality of the Facility’s GreetingTK Group no z Period no z Dial the number for the involved trunk group Consulting Charge Counters for Your Facility’s Extensions Charge Station no zMD Evolution Dialog 4223 Professional 139 Blank Press the dynamic function key shown on the left Major System Alarm Message IndicationPrint Press the dynamic function key shown on the left 140 MD Evolution Dialog 4223 Professional 141 Alert Press the dynamic function key shown on the left 142 QSIG-MD Private Network Services Operations for Incoming Private Calls Available QSIG-MD Private Network ServicesOperations for Outgoing Private Calls MD Evolution Dialog 4223 Professional 143 Call forwarding services Directory, and Call List ServicesMessage Services Voice Mail Services Non-IP Hand-Over Service Hand Over Press the dynamic function key shown on the leftMD Evolution Dialog 4223 Professional 145 Installing Your Extension Installing Your Extension’s Telephone CordsMD Evolution Dialog 4223 Professional 147 148 Adjusting the Screen Angle Installing Your Extension’s LabelMD Evolution Dialog 4223 Professional 149 150 Installing Your Extension on a Wall MD Evolution Dialog 4223 Professional 151 152 Your Extension’s Accessories MD Evolution Dialog 4223 Professional 153 Installing Add-on Key Panels 154 Inserting the Labels for the Add-on Key Panels MD Evolution Dialog 4223 Professional 155 Installation and Cables for an Add-on Interface Module Validating a Headset Connection Connecting a Headset+ *+ 1 z L3 # z 156 Operation in Headset Mode 158 MD Evolution Dialog 4223 Professional 159 Index 160 Common Bell MD Evolution Dialog 4223 Professional 161 162 MD Evolution Dialog 4223 Professional 163 164 Quick Reference Guide MD Evolution Dialog 4223 Professional 165