Quick Reference Guide, 164 | Aastra Telecom 4223 specs

Quick Reference Guide

This Quick Reference Guide for your Dialog 4223 Professional extension briefly describes all of the services that your extension offers you, as well as the detailed procedures for each case.

It also provides the instructions on how to install and maintain your extension and its different potential accessories.

Your Dialog 4223 Professional extension is also the subject of a two-sided Quick Reference Guide.

This summarises the main operating procedures for the services offered by your extension.

If you would like a copy, contact your system administrator to obtain a copy.

As with this present guide, you may download the latest version from the following address:

http://www.aastra.com

164	MD Evolution – Dialog 4223 Professional

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Aastra Telecom 4223 manual Quick Reference Guide, 164

Contents

Cover Page Graphic User’s GuidePage Table of Contents Page Welcome Copyright WarrantyDeclaration of Conformity Important User Information Read these safety instructions before use Dynamic Function Keys Dialog 4223 Extension FeaturesIntroduction to Your Extension Display Menu Call-Fwd Transfer Location of the Microphone Location of the Loudspeaker Volume Control KeysHeadset Key Key Clear or Erase Extension LEDs ÖÔ ÖÔ Redial Callers Pickup Name Display Information End of call Accepted serviceDenied service Invalid number Tones, Voice Announcements, and Ring Tones MD Evolution Dialog 4223 Professional Receiving an Internal Call Operations for Incoming CallsReceiving an External Call L1 ÔÖ Answering a CallEnding a Call Answering a Second Call L2 ÔÖ L1 ÔÖ Consulting a New CallL3 ÔÖÖMenu Station no z Call Pick-UpCall Pick-Up on Presentation Pickup L1 ÖÔ Silent Ringing Function Dial the internal extension number to contact Operations for Outgoing CallsManually Dialling a Call Station no z 9 z + EXT. no z No to Call z ABBR. no z Calling with Abbreviated Dialling Speed Dialling Placing a Call Using Programmable Line or Repertory Keys Other Options for Dialling Outgoing Calls Last External Number RedialRedial Press the dynamic function key shown on the left Monitoring Your Internal Calls Subsequent Services Automatic Call-Back on Busy Condition Automatic Call-Back on No-Answer Condition Vpaging Voice Paging over a Free Extension’s LoudspeakerDor í Protect Call with Temporary ProtectionNext, dial the desired number Signon Station no z Password zNext, dial your user password Call in Substitution or with Signature Simply dial the desired external number Dtmf End-to-End Dialling Stop Discrimination and Routing of External Calls Operations during a Call Loudspeaker Mode Changing from Handsfree to Handset Mode Changing from Handset to Handsfree Mode Press this key to activate the mute mode Adjusting the Loudspeaker or Handset Listening VolumeMuting during a Conversation L1 ÕÔ Enquiry Call during a Conversation L1 Ô Ö Refer Back Call between Two Parties or Broker’s Call L2 ÔÖ Call Transfer between Two PartiesPress the second line key that is flashing rapidly Conference Call with N Participants Or, simply replace the handset when in handset modeConferenc Once again, press the dynamic function key shown on L2 ÕÔ ID. Code z Call HoldCall Parking and Parked Call Retrieving L1 ÔÕ L1 ÔÖ Callpark Retrieve Directory and Call by Name Directory, and Call List Services Name Begin z Name Suite z NamePress the * key, then either the or + key Call Log File MD Evolution Dialog 4223 Professional Following different types of services are available Call Forwarding Services MD Evolution Dialog 4223 Professional Menu Press the Menu key Defining a Variable Call Forward FWD no z CallfwdConfirm Simply press the Call-Fwd key Cancelling a Variable Call ForwardCall-Fwd Call-Fwd Mode Deactivating a Call Forward Pre-Defined on the Call-Fwd Key Activating a Call Forward Pre-Defined on the Call-Fwd Key Press the Next key to display the following screen Follow Me or Third Party or Remote Call Forward ServiceRemotefwd Menu Press the Menu key on the third party set Finally, enter your user password Password z Call-Fwd ÖÔImmediate Call Deflection FWD no z L2 Ô Dial the prefix to access the call deflection servicePress the C key on your extension to disconnect Call Forwarding Information Message Services Next Press the dynamic function key shown on the left Sending a Mini-Message Receiving a Mini-Message Callfwd Press the dynamic function key shown on the left Call Forward on Mini-Message or Absence Select Confirm Press your extension’s C key to exit programming mode Voice Mail Services Call Forwarding to a Voice Mailbox Types of Individual Mailboxes Dial 884 z= Lx 884 ÖÔ Internal Notification of Messages Left in Your Mailbox 884 z Internal Access for ConsultingExternal Notification of Messages Left Your Mailbox Your Voice Mail Password z AA did no z Station no z External Access for Consulting Your Voice MailEnter your user password Consulting Services and Managing Dial 4 to rewind within the current message Dial 3 to listen to the next messageDial 1 to listen to the previous message Dial 2 to listen to the previously selected message Dial 8 to listen erase the current message Lx 884 ÔDial 8 # to erase all of the messages in your mailbox Simply dial Additional Personal Assistant ServicesAutomatic Call-Back to the Party Who Left a Message Dial 5 to manage your answering message Personalisation Services for your MailboxBegin by dialling Dial 1 to manage your greeting message Dial 4 to manage your user password Dial 9 to end personalisation Hunt Group Common Mailbox 885 z Mailbox no z Common Mailbox for a Mailing ListDial the number for your company’s automated attendant AA Attendants’ Common Mailbox Integrated Web Server and Unified Messaging MD Evolution Dialog 4223 Professional Group Services Hunt Groups Extension Supervision and Associated ServicesRx Ô Rx ÖÔ Rx ÕÔ Your facility may contain up to 16 hunt groups Pickup Press the dynamic function key shown on the left Simplified Call Pick-Up within a Hunt Group L1 Ô Standby Status within a Hunt GroupMenu SEC. IN/OUT z Lx IN/OUT Ô Press the C key to end this service Next, dial the internal number for the involved hunt group Opening/Closing a Hunt GroupGRP. IN/OUT z Group no z Dial the prefix to open/close hunt groups Tension’s programmable line keys or associated satellite Lx IN/OUT Õ Ô N0 BRD GRP z Broadcast Groups Personal Group Services MD Evolution Dialog 4223 Professional Mobile Extension Service Locking Your Extension More Features of Your Extension Lock Agenda Appointment ReminderHH MM z Uor ÔÖ Background Music Music BRD z Music NO. z Hot Line Call to Attendants MD Evolution Dialog 4223 Professional Tracing Malicious Calls Secret of IdentityMalicious Press the dynamic function key shown on the left Record Press the dynamic function key shown on the left Conversation Recording100 MD Evolution Dialog 4223 Professional 101 Controlling Your External Call ChargesInfocomm Press the dynamic function key shown on the left Cost Press the dynamic function key shown on the left 102 Account CodesNET. PREF. z Press the C key Next, dial the desired external phone number Account C EXT. noMD Evolution Dialog 4223 Professional 103 104 Programming Your Extension MD Evolution Dialog 4223 Professional 105 Accessing Your Extension’s Programming Mode Press the line key you wish to program Programming Your Extension’s Line KeysLines L3 Ô Call no z Press the repertory key you wish to program Programming Your Satellite Key Panels’s Repertory KeysDirectory R2 Ô Call no z NREP+BUSY Programming Your Extension’s Variable Call-Fwd KeyNoreply Busy Nodisturb Adjusting Your Extension’s Ring and Loudspeaker VolumeMD Evolution Dialog 4223 Professional 109 110 Level -/+RING+SPKR Press the dynamic function key shown on the left Press the Next key MD Evolution Dialog 4223 Professional 111 Vpaging Modify Programming Your User Password112 79 z OLD Pswd z NEW Pswd z Enter your current user passwordNext, enter your new user password Consulting Your Facility’s Dialling Plan Plan Prefixes114 MD Evolution Dialog 4223 Professional 115 Default Actual 116 Attendant-Based Services Intrusion Press the dynamic function key shown on the left Call Offer or IntrusionMD Evolution Dialog 4223 Professional 117 118 Do Not Disturb Override ServiceGeneral Call Acceptance Override Press the dynamic function key shown on the left MD Evolution Dialog 4223 Professional 119 Gencall 120 Answering a Call from a Door Phone Pickup Deflect General L1 ÔÖ Call Pick-up for General Calls That Are RingingMD Evolution Dialog 4223 Professional 121 122 Complete Third Party Call Forward Service MD Evolution Dialog 4223 Professional 123 Services Reserved for Attendants Lx ÖÔ Operations for General Calls in Day Mode124 MD Evolution Dialog 4223 Professional 125 126 Operations for General Calls Night Mode MD Evolution Dialog 4223 Professional 127 Activating Day and Night Services Nonightst Night ST no z128 MD Evolution Dialog 4223 Professional 129 System General Call Forward 130 Callfwd System Cancsyst Menu Callfwd 2 timesMD Evolution Dialog 4223 Professional 131 132 Managing the Use of the Common Bell ServiceMenu Times Genring MD Evolution Dialog 4223 Professional 133 Accessing the General Programming Services Password Reinitialising an Extension’s User Password134 TIME/DATE z Managing the System’s Date and TimeManaging Abbreviated Dialling Time 136 AbbrnbABBR. List z ABBR. no z Complete no z CURSOR+ MD Evolution Dialog 4223 Professional 137 Dial the number for the involved trunk group Consulting the Quality of the Facility’s GreetingInccalls TK Group no z Period no z Charge Station no z Consulting Charge Counters for Your Facility’s ExtensionsMD Evolution Dialog 4223 Professional 139 140 Major System Alarm Message IndicationBlank Press the dynamic function key shown on the left Print Press the dynamic function key shown on the left MD Evolution Dialog 4223 Professional 141 Alert Press the dynamic function key shown on the left 142 QSIG-MD Private Network Services MD Evolution Dialog 4223 Professional 143 Available QSIG-MD Private Network ServicesOperations for Incoming Private Calls Operations for Outgoing Private Calls Voice Mail Services Directory, and Call List ServicesCall forwarding services Message Services Hand Over Press the dynamic function key shown on the left Non-IP Hand-Over ServiceMD Evolution Dialog 4223 Professional 145 Installing Your Extension’s Telephone Cords Installing Your ExtensionMD Evolution Dialog 4223 Professional 147 148 Installing Your Extension’s Label Adjusting the Screen AngleMD Evolution Dialog 4223 Professional 149 150 Installing Your Extension on a Wall MD Evolution Dialog 4223 Professional 151 152 Your Extension’s Accessories MD Evolution Dialog 4223 Professional 153 Installing Add-on Key Panels 154 Inserting the Labels for the Add-on Key Panels MD Evolution Dialog 4223 Professional 155 Installation and Cables for an Add-on Interface Module 156 Connecting a HeadsetValidating a Headset Connection + *+ 1 z L3 # z Operation in Headset Mode 158 MD Evolution Dialog 4223 Professional 159 Index 160 Common Bell MD Evolution Dialog 4223 Professional 161 162 MD Evolution Dialog 4223 Professional 163 164 Quick Reference Guide MD Evolution Dialog 4223 Professional 165

Quick Reference Guide

164

MD Evolution – Dialog 4223 Professional