HP CM2320 Special dialing symbols and options, Manage speed dials, Create and edit speed dials

Special dialing symbols and options

You can insert pauses into a fax number that you are dialing or programming to a one-touch key, speed- dial entry, or group-dial entry. Pauses are often needed when dialing internationally or connecting to an outside line.

●Insert a dialing pause: Press # (Pause) repeatedly until a comma (,) appears on the control-panel display, indicating that the pause will occur at that point in the dialing sequence. This is a 2-second pause (3 seconds in France).

●Insert a pause for dial tone: Press * (Symbols) repeatedly until W appears on the control-panel display to have the product wait for a dial tone before dialing the remainder of the telephone number.

●Insert a hook flash: Press * (Symbols) repeatedly until R appears on the control-panel display to have the product perform a hook flash.

Manage speed dials

Create and edit speed dials

Speed dials 1 through 8 are also associated with their corresponding one-touch keys on the control panel. The one-touch keys can be used for speed dials or group-dial entries. A maximum of 50 characters can be entered for a single fax number.

NOTE: To gain access to all of the speed dials, you must use the Shift button. Speed dials 5 through 8 are all available by pressing Shift and the associated one-touch key on the control panel.

Complete the following steps to program speed dials from the control panel:

1.On the control panel, press Fax Menu.

2.Use the arrow buttons to select Phone Book, and then press OK.

3.Use the arrow buttons to select Individual Setup. Press OK.

4.Press OK to select Add.

5.Use the alphanumeric buttons to enter a name for the fax number. To do so, repeatedly press the alphanumeric button for the letter that you need until the letter appears. (For a list of characters, see Use of common localized letters in fax headers on page 118.)

NOTE: To insert punctuation, press the asterisk (*) button repeatedly until the character that you want appears, and then press the > button to go to the next space.

6.Use the alphanumeric buttons to enter the fax number. Include any pauses or other needed numbers, such as an area code, an access code for numbers outside a PBX system (usually a 9 or 0), or a long distance prefix.

NOTE: When entering a fax number, press Pause until a comma (,) appears if you want to insert a pause in the dialing sequence, or press * until W appears if you want the product to wait for a dial tone.

7.Press OK.

8.Press OK to save the information.

9.If you have more speed dials to program, repeat steps 1 through 10.

120 Chapter 12 Fax (fax models only) ENWW