HP CM2320 manual Use phone-book data from other programs, Delete phone book, Program Description

NOTE: Speed dials and group-dial entries are more easily programmed from HP ToolboxFX or the embedded Web server. For more information, see the HP ToolboxFX online Help or Embedded Web server on page 180.

Use phone-book data from other programs

NOTE: Before a phone book from another program can be imported, you must use the export feature in that other program.

HP ToolboxFX can import contact information from other software program phone books. The following table shows which programs are supported for HP ToolboxFX.

Program	Description
Microsoft Outlook	Personal Address Book (PAB) entries, Contacts entries, or both combined may be selected.
	Individuals and groups from the PAB are combined with individuals from Contacts only if the
	combined option is selected.
	If a Contacts entry has both a home and a business fax number, two entries will be displayed. The
	“name” of these two entries will be modified. “:(B)” will be added to the name in the business entry
	and “:(H)” will be added to the name in the home entry.
	If a duplicate entry occurs (one from Contacts and one from the PAB with the same name and fax
	number), a single entry will be displayed. However, if an entry exists in the PAB with a duplicate in
	Contacts, and the Contacts entry has both a business and a home fax number, all three entries will
	be displayed.
Windows Address Book	The Windows Address Book (WAB), used by Outlook Express and Internet Explorer, is supported.
	If an individual has both a home and a business fax number, two entries will be displayed. The
	“name” of these two entries will be modified. “:(B)” will be added to the name in the business entry
	and “:(H)” will be added to the name in the home entry.
Goldmine	Goldmine version 4.0 is supported. HP ToolboxFX imports the file last used by Goldmine.
Symantec Act!	Act! versions 4.0 and 2000 are supported. HP ToolboxFX imports the database last used by Act!.

Complete the following steps to import a phone book:

1.Open HP ToolboxFX.

2.Click Fax, and then click Fax Phone Book.

3.Browse to the program phone book, and then click Import/Export Phone Book.

4.Click Import and choose Next.

Delete phone book

You can delete all speed dials and group-dial entries that are programmed in the product. CAUTION: After speed dials and group-dial entries are deleted, they cannot be recovered.

1.On the control panel, press Fax Menu.

2.Use the arrow buttons to select Phone Book, and then press OK.

3.Use the arrow buttons to select Delete All Entries, and then press OK.

4.Press OK to confirm the deletion.

ENWW Setup 119