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HP CM2320 manual Fax fax models only

Models: CM2320

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Page 125

12 Fax (fax models only)

●Fax features

●Setup

●Change fax settings

●Use fax

●Solve fax problems

NOTE: Many of the functions that are described in this chapter also can be performed by using HP ToolboxFX or the embedded Web server. For more information, see the HP ToolboxFX online Help or Embedded Web server on page 180.

For information about the fax controls on the control panel, see Control panel on page 7.

ENWW

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HP CM2320 manual Fax fax models only

Contents

HP Color LaserJet CM2320 MFP Series Page HP Color LaserJet CM2320 MFP Series Trademark Credits Copyright and LicenseTable of contents Connectivity Use product featuresPaper and print media Print tasksScan CopyColor for Windows Manage and maintain the product Fax fax models onlyPhoto Appendix a Supplies and accessories Problem solveAppendix D Regulatory information Appendix B Service and supportAppendix C Specifications 269 Enww Product basics Model Memory-Card Model Product comparisonProduct features Front view Product walkaroundBack view Interface ports Control panel Liquid Crystal Display HP Color LaserJet CM2320 control panelPage 1Copy setup menu Control-panel Setup menuControl-panel menus Use the control-panel menusControl-panel menus 2Reports menu 4Fax setup menu fax models only 3Photo setup menuQuestion using the arrow keys Menu Item Sub-menu item Description Fax Set-up UtilityAnswer mode Automatic Basic setup Time/DateFax Header Your fax number Company nameOn multiple pages 5System setup menu Legal Default paper type Lists available Paper setup Default paper size LetterCancel Automatic calibration the default is 15 minutes6Service menu 7Network configuration menu Addresses are set, the product automatically restarts Function specific menusConfirmation before moving to the next one. After all three Send Send a fax Fax Resolution Standard FineRedial Send fax later8Fax Menu Navigate through the photos 9Photo Menu 10Copy Menu Enww Software for Windows Supported operating systems for Windows Full software installation Print and scan driverSupported printer drivers for Windows HP Universal Print Driver UPDUpd UPD installation modesSelect the correct printer driver for Windows Change printer-driver settings for Windows Priority for print settingsPrinters and Other Hardware PrinterRemove software for Windows Software installation types for WindowsSupported utilities for Windows HP ToolboxFXSoftware for other operating systems HP Web JetadminOther Windows components and utilities SoftwareEnww Use the product with Macintosh Change printer-driver settings for Macintosh Priority for print settings for MacintoshSoftware for Macintosh Supported operating systems for MacintoshSupported utilities for Macintosh Software installation types for MacintoshRemove software from Macintosh operating systems Enww Create and use printing presets in Macintosh Use features in the Macintosh printer driverPrint Resize documents or print on a custom paper sizePrint multiple pages on one sheet of paper in Macintosh Use watermarksPrint on both sides of the page duplex printing Use the Services menuUse automatic duplex printing Print on both sides manuallyScanning tasks ScanPhoto Enww Connectivity USB connection Supported network operating systemsPrinter sharing disclaimer Supported network protocols Service name Description2Network product discovery 3Messaging and managementInstall the product on a network View settings Configure the network productChange settings Network configurationManual configuration Set passwordAutomatic configuration IP addressIPv4 and IPv6 settings Link speed settingEnww Paper and print media Understand paper and print media use Supported paper and print media sizes Size Dimensions Tray Trays 21Supported paper and print media sizes 2Supported envelopes and postcardsEnww Supported paper types and tray capacity Media type Dimensions1 Weight Capacity2 Paper orientationMedia type Special paper or print media guidelinesTray Load paper and print mediaTray 2 or Enww Configure trays Use product features Archive print Economy settingsPrint lists of available fonts FontsSelect fonts Enww Print tasks Cancel a print job Open the printer driver Use features in the Windows printer driverUse printing shortcuts Set paper and quality optionsSet advanced printing options Set document finishing optionsObtain support and product-status information Print edge-to-edge originals Change print-quality settingsPrinter Features section. b In the Print All Text as Black Enww Copy Automatic document feeder ADF Load originalsFlatbed glass Use copy Cancel a copy jobOne-touch copy Multiple copiesReduction/enlargement settings Adjust the default copy sizeReduce or enlarge copies Reduce or enlarge copies for the current jobChange the default copy-collation setting Change the copy-collation settingChange the copy-collation setting for the current job Adjust the copy quality for the current job Copy settingsAdjust the default copy quality Color copies or black and white copies MonoClean the scanner glass Define custom copy settingsAdjust the lighter/darker contrast setting Print or copy edge-to-edgeCopy onto media of different types and sizes Media-size settingsMedia-type settings Change the default media-size setting Restore the copy-settings defaultsChange the default media-type setting Change the media size and type for the current jobCopy a book Copy photos Make two-sided copies from one-sided documents Copy mixed-size originalsDuplex two-sided copy jobs Make two-sided copies from two-sided documents Change the default 2-Sided settingCopy two-sided documents manually Set the multiple-page flatbed copy settingCopy Color for Windows Manage color Manual color adjustmentAutomatic Print in GrayscaleColor themes Setting description Setting optionsNeutral Grays Edge ControlMatch colors Match colors using the HP Basic Color Match toolSelect Install more software Match colors using View Custom ColorsAdvanced color use Advanced color use Enww Scan Automatic document feeder ADF Load originals for scanningFlatbed scanner Use scan Use the Scan featureScan methods Scan from the PCSet up destinations on the product Set up the product Scan To destinationsAdd destinations Delete destinationsScan to e-mail Configure scan-to-e-mailScan to a file or software program Send to a new e-mail recipient Send a scanned document to an e-mail recipientScan to a memory card Edit the default scan paper sizeScan Details Image File DetailsCancel scan Error Conditions Scanner FailuresScan from the HP Scanning software Memory card failuresCancel scan Scan file format Scan settingsScanner resolution and color Setting Recommended use Resolution and color guidelinesScan quality ColorScan a book Enww Scan a photo Scan Fax fax models only Fax features Install and connect the hardware SetupConnect to a telephone line Connect additional devicesSet up fax with a telephone answering machine Setup for stand-alone faxUse fax set-up wizard on the PC Configure fax settingsUse the Fax Set-Up Utility Use the control panel to set the fax time, date, and headerUse of common localized letters in fax headers Manage the phone bookUse the control panel to set the fax header Program Description Use phone-book data from other programsDelete phone book Create and edit speed dials Special dialing symbols and optionsManage speed dials Delete speed dials Manage group-dial entriesCreate and edit group-dial entries Delete an individual from a group-dial entrySet fax polling Send fax settings Change fax settingsSet the sound-volume settings Set the redial-on-busy option Set the dial-tone detectionSet autoredial Set the redial-on-communication-error option Set light/dark and resolutionSet the default light/dark contrast setting Set resolution settingsSet the resolution for the current fax job Set the default glass-size settingSet the default resolution setting Set tone-dialing or pulse-dialing Set the billing-code settingSet billing codes Use billing codesUse the rings-to-answer setting Receive fax settingsType of telephone line Recommended rings-to-answer setting Set or change number of rings-to-answerSet fax forwarding Set the answer modeUse autoreduction for incoming faxes Set up distinctive ringBlock or unblock fax numbers Set the default fax reprint settingsCreate stamp-received faxes Make an extension telephone available to receive faxes Fax software Cancel a faxUse fax Use fax on a DSL, PBX, ISDN, or VoIP system Delete faxes from memoryFax from the flatbed scanner Send a faxVoIP Fax from the automatic document feeder ADF Enww Dial manually with the flatbed scanner Manual dial faxingDial manually with the automatic document feeder ADF Redial manually Send a fax to a group manually ad hoc faxingUse speed dials and group-dial entries Send a fax by using a speed dialSend a fax by using a group-dial entry Send a fax from the software Mac OS X Send a fax from the softwareSend a fax from the software Windows XP or Vista Windows Send a fax by dialing from a downstream phone Send a delayed faxPrint a stored fax when private receive feature is on Use access codes, credit cards, or calling cardsReceive a fax Reprint a faxReceive faxes when fax tones are audible on the phone line Fax error messages Solve fax problemsAlert and warning message tables 1Alert and warning messagesFax memory full Canceling send Fax memory full Canceling recvFax recv. error Fax Send errorFax storage is full. Unable to answer call No fax answer. Canceled sendInvalid entry No Dial ToneFax logs and reports Fax memory is retained when there is a loss of powerPrint all fax reports Print individual fax reportsSet the fax confirmation report Set the fax error reportSet the fax activity log to print automatically Perform a fax test Change error correction and fax speedSet the fax-error-correction mode Problem Cause Solution Problems sending faxesChange the fax speed Fax test onStandard Manual Problems receiving faxesMessages on Performance problems Enww Photo Insert a memory card Insert and remove a memory card Change memory card default settings Print a range of photos from the memory card Print photos directly from the memory cardPrint individual photos from the memory card Print all of the photos from the memory card Print a memory card thumbnail sheetPrint and scan photos from a proof sheet Photo Manage and maintain the product Information pages Description How to printPCL, PCL 6, or PS font list Event logDiagnostics ServiceFax reports fax models only Reports onStatus HP ToolboxFXView the HP ToolboxFX Set up e-mail alerts Set up status alertsAlerts Product informationFax phone book FaxFax Receive Enww Fax send log HelpFax receive log Junk FaxesEnww Device Information System SettingsPrint Quality Paper HandlingPrint Density Paper TypesPrint Settings Mail configuration Network SettingsMail PostScriptEmbedded Web server FeaturesSecurity features Use HP Web Jetadmin softwareTurn on password protection using the embedded Web server Turn on password protection from the control panelTurn on private receive feature Check supplies status by using HP ToolboxFX Check supplies status by using the control panelManage supplies Check and order suppliesHP policy on non-HP supplies Store suppliesHP fraud hotline Recycle suppliesPrint cartridge Replace suppliesEnww Enww Information Memory DIMMsInstall a memory Dimm Enww Clean the paper path Clean the productClean the paper path from the product control panel Clean the paper path from HP ToolboxFXEnww Clean the lid backing Clean the scanner glass Enww Clean the exterior Firmware updatesEnww Problem solve Step Verification step Possible problems Solutions Number Problem-solving checklistIs the power on? Does Ready appearDoes the product receive a fax? Does the product copy?Does the product print from the computer? Restore the factory-set defaultsDoes the product scan to the computer? Does the device recognize and print from a memory card?1Control-panel messages Control-panel messagesError Turn off then on Fan Error, Turn off then onCanceled copy. Clear document Comm. error Sender CsidEngine error, press OK Engine Comm. ErrorDoc feeder jam Clear, Reload Document feeder mispick. ReloadNon-HP supply Installed Load Tray 1, Plain Size / CleaningScanner error #, Turn off then on Load paperCauses of jams Clear jamsClear jams in tray Where to look for jamsEnww Clear jams in tray Clear jams in fuser area Clear jams in duplexer duplexing models only Clear jams in output binEnww Enww Clear jams from the ADF Enww Enww Avoid repeated jams Print problems Solve image-quality problemsPrint quality problems General print quality issuesAaBbCc See HP ToolboxFX on HP ToolboxFX onSetting. See Control-panel menus Service menu item Less paperPrint media on Load paper and print media onInformation pages on page 168. If no Solve issues with color documentsSee Match colors on Media-handling problemsPrint-media guidelines Solve print-media problems Page. See Information pages on Performance problemsPaper and print media on Prevent copy problems Copy problemsSee Clean the product on Image problemsSee Paper and print media on Cartridge onPaper varies from side-to-side Turn the paper over See Load paper and print media Side to be scanned facing up Solve scanned-image problems Scan problemsProblem Cause Resolution and color onBe jammed. See Clear jams from the ADF From the ADF onSolve scan-quality problems Scan-quality problemsPrevent scan-quality problems Are plugged in securely Print-quality checklist Fax problemsManage and configure printer drivers Temporarily change print-quality settingsChange print-quality settings for all future jobs Solve connectivity problemsSolve direct-connection problems Verify that the product is on and online Network problemsResolve communication problems with the network Enww Solve common Windows problems Solve software problemsSolve common Macintosh problems 2Problems with Mac OS X v10.3 and Mac OS XSoftware troubleshooting Solve software problemsIssue Cause Solution Solve PostScript PS errorsHardware troubleshooting Cannot connect to the Smtp Server Cause Solution Solve scan-to-e-mail problemsConnection to the Smtp server was lost Cause Solution Mail won’t send Cause SolutionCause Solution Cause SolutionSupplies and accessories Order through service or support providers Order parts, accessories, and suppliesOrder directly from HP Order directly through the HP ToolboxFX softwarePaper-handling accessories Cable and interface accessoriesPart numbers SuppliesUser-replaceable parts Hewlett-Packard limited warranty statement Service and supportCustomer self repair warranty service Print cartridge limited warranty statement Customer support Specifications Electrical specifications Physical specificationsTable C-1Physical specifications Table C-2Electrical specificationsPaper and print media specifications Environmental specificationsTable C-3Environmental specifications1 Recommended Operating StorageEnww Regulatory information Environmental product stewardship program FCC regulationsUnited States and Puerto Rico HP LaserJet print suppliesReturn and recycling instructions Material restrictions PaperNon-US returns HP Color LaserJet CM2320 MFP SeriesMaterial Safety Data Sheet Msds For more information IC CS-03 requirements Additional statements for telecom fax productsTelephone Consumer Protection Act United States Additional statements for telecom fax products HP Color LaserJet CM2320 MFP Declaration of conformityHP LaserJet CM2320 Fax Model / CM2320 Memory-Card Model Declaration of ConformityALL Regulatory Model Number2 BOISB-0701-02 Product OptionsCanadian DOC regulations Laser safetyCountry/region specific statements 六价铬 CrVI 溴溴苯 PBB EMI statement Taiwan Substances table ChinaEnww ADF IndexEnww Enww Msds MacintoshEnww Printing directly from the memory Enww Unix Msds Enww