July
5400 Series All-In-One
Users Guide
2006 Lexmark International, Inc. All rights reserved
Important Safety Information
SAVE THESE INSTRUCTIONS
Finding information about the printer
Contents
Setting up the printer
Learning about the printer
Working with photos
Loading paper and original documents
Printing
Copying
Networking the printer
Scanning
Faxing
Customizing scan settings using the computer
Finding a printer/print server located on remote subnets
Troubleshooting
Maintaining the printer
Notices
Index
Page
Finding information about the printer
Where to find
2 Click View Users Guide including Setup Troubleshooting
Description
Where to find North America
Lexmark Solution Center
2 Select Lexmark Solution Center
Where to find rest of world
Click Warranty Information
Limited Warranty
Where to find US
section, click Inkjet & All-In-One
Setup sheet
Setting up the printer
Checking the box contents
Users Guide or Setup Solutions
Choosing a fax connection
Installing another language control panel
Getting the printer ready to fax
Equipment
Benefits
Using an RJ11 adapter
Equipment
See this section
1 Remove the plug from the EXT port on the back of the printer
Country/region
of the printer
Connecting to a telephone
Connecting to an answering machine
1 Make sure you have the following A telephone
3 Remove the protective plug from the EXT port of the printer
A computer with a modem Three telephone cords A telephone wall jack
3 Remove the protective plug from the EXT port of the printer
Page
Understanding the parts of the printer
Learning about the printer
Use the
LINE
Using the control panel buttons and menus
Using the control panel
Use the
Press
Press
Using the Copy menu
Press
10 Press Start Color or Start Black
Using the Scan menu
Use this
Use this
Using the Fax menu
11 Press Start Color or Start Black
10 Press Start Color or Start Black
8 Press Start Color or Start Black
Using the Photo Card menu
Use this
Menu item
Action
Saving settings
Temporary settings
h Press or repeatedly until Never appears i Press
d Press or repeatedly until Defaults appears e Press
f Press or repeatedly until Set Defaults appears g Press
b Press or repeatedly until Tools appears c Press
Learning about the software
Using the printer software
Using the Imaging Studio
Use this software
E-mail images or photos which are stored on the
Click
Details
scan a document to a word processor so you can
Note Click Display Advanced Scan Settings to view all settings
Using the All-In-One Center
Using the Scanning & Copying tab
Note Click Display Advanced Copy Settings to view all settings
You can
Using the Saved Images tab
From here
Click
Select Solution Center
Using the Solution Center
Using the Maintain/Troubleshoot link
2 Select All-In-One Center 3 Click Maintain/Troubleshoot
From here
Using Print Properties
Opening Print Properties
You can
Using the Options menu
Using the Save Settings menu
Using the I Want To menu
Using the Print Properties tabs
7 Click File ΠSave as
Using the Photo Editor
2 Select Photo Editor 3 Click File ΠOpen
1 Click Start ΠPrograms or All Programs ΠLexmark 5400 Series
You can
Using the Toolbar
From here
Click
3 Click Manage fax history or All-In-One fax settings
Using Fast Pics
Using the Fax Setup Utility
4 Click Adjust speed dial list and other fax settings
Loading various paper types
Loading paper and original documents
Loading paper
Load up to
10 envelopes 25 sheets of labels 50 transparencies
Load up to
Make sure
Make sure
Load up to
10 iron-on transfers
Load up to
Loading original documents into the Automatic Document Feeder
Make sure
Load up to
Automatic Document Feeder paper capacity
You adjust the paper guide on the ADF tray to the width of the
Make sure
Loading original documents on the scanner glass
Printing a document
3 Click Properties, Preferences, Options, or Setup
Printing
Printing a Web page
7 Click Print Now
Printing photos or images from a Web page
Printing collated copies
Collated
Printing envelopes
Printing the last page first reverse page order
Printing transparencies
Printing cards
Printing multiple pages on one sheet
3 Click Properties, Preferences, Options, or Setup
Inserting a memory card
Working with photos
Retrieving and managing photos
Slot
Inserting a flash drive
Transferring photos from a memory card to a flash drive
Which device is to be displayed? appears on the display
Printing photos stored on a memory device using the proof sheet
Printing photos using the control panel
8 Press Start Color or Start Black
6 Press Start Color or Start Black
Printing all photos
Printing photos by date range
7 Press Start Color or Start Black again
9 Press Start Color or Start Black
Printing photos using color effects
Printing photos from a digital camera using DPOF
10 Press Start Color or Start Black again
Using a PictBridge-enabled digital camera to control printing photos
Printing photos using the computer
Printing photos stored on a memory device using Fast Pics
Adding text captions to a photo page
Printing photos stored on the computer using the Imaging Studio
Creating and printing a scrapbook or album page
5 Click Print Now
7 Select Only Scrapbook Pages
3 Click Print Album Page
6 Click Change the category of layouts listed above
15 Click Print Now
Copying photos
Copying
Making a copy
Scanner glass
16 Press Start Color or Start Black
Collating copies
Repeating an image on one page
Collated
8 Press Start Color or Start Black
Enlarging or reducing an image
8 Press Start Color or Start Black
Scanning
Customizing scan settings using the computer
3 Press Scan Mode
Scanning a document
Scanning documents or images for e-mailing
a Click Display Advanced Scan Settings
Advanced Scan Settings tabs Options
11 Click Scan Now
Scanning clear images from magazines or newspapers
Scanning text for editing
Scanning images for editing
4 Click Scan & Edit Text OCR 5 Click Preview Now
7 Press Start Color or Start Black
5 Click Display Advanced Scan Settings
Scanning to a computer over a network
11 Click Scan Now
Faxing
Scanner glass
Entering a fax number
Sending a fax using the control panel
Sending a fax
Press Phone Book
5 Click Fax a document in the All-in-One Center
Sending a fax using the computer
Sending a broadcast fax at a scheduled time
14 Press Start Color or Start Black
Receiving a fax automatically
Receiving a fax
Sending a fax while listening to a call On Hook Dial
Receiving a fax with an answering machine
Receiving a fax manually
Using Caller ID
Forwarding faxes
Press Start Color or Start Black. or
3 Click Manage fax history or All-In-One fax settings
Setting up Speed Dial numbers
Printing fax activity reports
4 Click Adjust speed dial list and other fax settings
Using the Phone Book
Use this
Setting up a dialing prefix
Customizing dial settings
Setting the distinctive ring
Setting the number of rings before receiving a fax automatically
Setting up to fax while behind a PBX
3 Click Manage fax history or All-In-One fax settings
Customizing fax settings
Customizing settings using the Fax Setup Utility
4 Click Adjust speed dial list and other fax settings
Options
Setting up a fax header
Choose whether to scan the entire document before dialing the number
Setting up a fax footer
Blocking unwanted changes to fax settings
Blocking junk faxes
a Press or repeatedly until Print appears
c Press or repeatedly until On appears d Press to save the setting
13 If you want to print a list of blocked faxes
b Press to print the list
Direct IP printing
Installing network printers
Networking the printer
Shared printing
Using the peer-to-peer method
Tips for installing a network printer
Configuring a network printer manually
Using the point-and-print method
Network troubleshooting tips
Finding a printer/print server located on remote subnets
Changing print cartridges
Installing print cartridges
Maintaining the printer
Removing a used print cartridge
4 Close the lids
Achieving better print quality
Cleaning the print cartridge nozzles
2 Press Copy Mode
Improving print quality
Wiping the print cartridge nozzles and contacts
Ordering supplies
Cleaning the scanner glass
Preserving the print cartridges
Number
Recycling Lexmark products
Using genuine Lexmark print cartridges
Refilling a print cartridge
Paper
Setup troubleshooting
Troubleshooting
Incorrect language appears on the display
Power button is not lit
Software does not install
In Windows 98/Me Start ΠSettings ΠPrinters
In Windows XP Pro Start ΠSettings ΠPrinters and Faxes
In Windows 2000 Start ΠSettings ΠPrinters
Page does not print
Cannot print from digital camera using PictBridge
Print troubleshooting
Improving print quality
Skewed lines
Poor text and graphic quality
Blank pages
Dark print
3 Click Paper Setup
Copy troubleshooting
2 Click Properties, Preferences, Options, or Setup
Poor quality at the edges of the page
Poor copy quality
Copier does not respond
Scanner unit does not close
3 Press Lighter/Darker
Scanner does not respond
Scan troubleshooting
Partial document or photo copies
Scan was not successful
Poor scanned image quality
4 Click Display Advanced Scan Settings
Scanning takes too long or freezes the computer
Partial document or photo scans
Cannot scan to a computer over a network
Fax troubleshooting
Cannot send or receive a fax
Can send but not receive faxes
Check the Auto Answer
Can receive but not send faxes
Check whether Fax Forwarding is selected
Received fax has poor print quality
Printer receives a blank fax
Be sure that printer is detecting a dial tone
Network troubleshooting
Caller ID information is not displayed
Cannot print to the network printer
Jams and misfeeds troubleshooting
Network name does not appear in the list
Paper or specialty media misfeeds
Paper jams
Is the jam in the Automatic Document Feeder ADF?
For Windows 2000 Start ΠSettings ΠPrinters
Memory card troubleshooting
For Windows XP Pro Start ΠSettings ΠPrinters and Faxes
For Windows 98/Me Start ΠSettings ΠPrinters
Alignment problem
Error messages
Nothing happens when memory card is inserted
Alignment problem
Clear Carrier Jam
Cartridge Error 1102 1203 1204 or 120F
Procedure
Cartridge Error 1102 1203 1204 or 120F
Failed to Connect
Computer not connected Could not detect a proof sheet Error
Clear Carrier Jam
Left Cartridge Error / Right Cartridge Error
Fax Error Fax Mode Unsupported
Left Cartridge Incorrect / Right Cartridge Incorrect
Failed to Connect
Memory Full
Memory Full Try Setting to Scan After Dial
Left Cartridge Missing / Right Cartridge Missing Memory Full
No images have been selected
Phone Line Error
Phone Line Error
Phone Line Busy
Phone Line Busy
There is a problem reading the memory card
Please remove camera to use your memory card Remote Fax Error
Remote Fax Error
Photo Size Error Photo must fit on page
Removing and reinstalling the software
Settings are not saved
Resetting to factory default settings
2 Select Uninstall
Trademarks
Notices
Edition notice
Conventions
Industry Canada compliance statement
European Community EC directives conformity
Noise emission levels
Avis de conformité aux normes de l’industrie du Canada
Waste from Electrical and Electronic Equipment WEEE directive
This equipment uses the RJ-11C Universal Service Order Code USOC jack
Notice to users of the New Zealand telephone network
Using this product in Switzerland
Notice to users of the Canadian telephone network
South Africa telecommunications notice
Uso del prodotto in Svizzera
Power consumption
ENERGY STAR
Product power consumption
Index
Page
Page
