Users Guide
5400 Series All-In-One
July
2006 Lexmark International, Inc. All rights reserved
SAVE THESE INSTRUCTIONS
Important Safety Information
Setting up the printer
Contents
Finding information about the printer
Learning about the printer
Printing
Loading paper and original documents
Working with photos
Copying
Faxing
Scanning
Networking the printer
Customizing scan settings using the computer
Maintaining the printer
Troubleshooting
Finding a printer/print server located on remote subnets
Index
Notices
Page
2 Click View Users Guide including Setup Troubleshooting
Where to find
Finding information about the printer
Description
2 Select Lexmark Solution Center
Lexmark Solution Center
Where to find North America
Where to find rest of world
Where to find US
Limited Warranty
Click Warranty Information
section, click Inkjet & All-In-One
Checking the box contents
Setting up the printer
Setup sheet
Users Guide or Setup Solutions
Getting the printer ready to fax
Installing another language control panel
Choosing a fax connection
Equipment
Equipment
Using an RJ11 adapter
Benefits
See this section
1 Remove the plug from the EXT port on the back of the printer
of the printer
Country/region
Connecting to a telephone
Connecting to an answering machine
A computer with a modem Three telephone cords A telephone wall jack
3 Remove the protective plug from the EXT port of the printer
1 Make sure you have the following A telephone
3 Remove the protective plug from the EXT port of the printer
Page
Use the
Learning about the printer
Understanding the parts of the printer
Using the control panel
Using the control panel buttons and menus
LINE
Use the
Press
Press
Press
Using the Copy menu
Use this
Using the Scan menu
10 Press Start Color or Start Black
11 Press Start Color or Start Black
Using the Fax menu
Use this
10 Press Start Color or Start Black
Use this
Using the Photo Card menu
8 Press Start Color or Start Black
Action
Menu item
Temporary settings
Saving settings
f Press or repeatedly until Set Defaults appears g Press
d Press or repeatedly until Defaults appears e Press
h Press or repeatedly until Never appears i Press
b Press or repeatedly until Tools appears c Press
Using the Imaging Studio
Using the printer software
Learning about the software
Use this software
Details
Click
E-mail images or photos which are stored on the
scan a document to a word processor so you can
Using the Scanning & Copying tab
Using the All-In-One Center
Note Click Display Advanced Scan Settings to view all settings
Note Click Display Advanced Copy Settings to view all settings
From here
Using the Saved Images tab
You can
Click
Using the Maintain/Troubleshoot link
Using the Solution Center
Select Solution Center
2 Select All-In-One Center 3 Click Maintain/Troubleshoot
Opening Print Properties
Using Print Properties
From here
You can
Using the I Want To menu
Using the Save Settings menu
Using the Options menu
Using the Print Properties tabs
2 Select Photo Editor 3 Click File Open
Using the Photo Editor
7 Click File Save as
1 Click Start Programs or All Programs Lexmark 5400 Series
From here
Using the Toolbar
You can
Click
Using the Fax Setup Utility
Using Fast Pics
3 Click Manage fax history or All-In-One fax settings
4 Click Adjust speed dial list and other fax settings
Loading paper
Loading paper and original documents
Loading various paper types
Load up to
Make sure
Load up to
10 envelopes 25 sheets of labels 50 transparencies
10 iron-on transfers
Load up to
Make sure
Make sure
Loading original documents into the Automatic Document Feeder
Load up to
You adjust the paper guide on the ADF tray to the width of the
Automatic Document Feeder paper capacity
Load up to
Make sure
Loading original documents on the scanner glass
Printing
3 Click Properties, Preferences, Options, or Setup
Printing a document
Printing a Web page
Printing collated copies
Printing photos or images from a Web page
7 Click Print Now
Collated
Printing transparencies
Printing the last page first reverse page order
Printing envelopes
Printing cards
3 Click Properties, Preferences, Options, or Setup
Printing multiple pages on one sheet
Retrieving and managing photos
Working with photos
Inserting a memory card
Slot
Inserting a flash drive
Which device is to be displayed? appears on the display
Transferring photos from a memory card to a flash drive
8 Press Start Color or Start Black
Printing photos using the control panel
Printing photos stored on a memory device using the proof sheet
Printing photos by date range
Printing all photos
6 Press Start Color or Start Black
7 Press Start Color or Start Black again
Printing photos from a digital camera using DPOF
Printing photos using color effects
9 Press Start Color or Start Black
10 Press Start Color or Start Black again
Printing photos stored on a memory device using Fast Pics
Printing photos using the computer
Using a PictBridge-enabled digital camera to control printing photos
Creating and printing a scrapbook or album page
Printing photos stored on the computer using the Imaging Studio
Adding text captions to a photo page
5 Click Print Now
6 Click Change the category of layouts listed above
3 Click Print Album Page
7 Select Only Scrapbook Pages
15 Click Print Now
Making a copy
Copying
Copying photos
Scanner glass
Repeating an image on one page
Collating copies
16 Press Start Color or Start Black
Collated
8 Press Start Color or Start Black
Enlarging or reducing an image
8 Press Start Color or Start Black
3 Press Scan Mode
Customizing scan settings using the computer
Scanning
Scanning a document
Advanced Scan Settings tabs Options
a Click Display Advanced Scan Settings
Scanning documents or images for e-mailing
11 Click Scan Now
Scanning images for editing
Scanning text for editing
Scanning clear images from magazines or newspapers
4 Click Scan & Edit Text OCR 5 Click Preview Now
Scanning to a computer over a network
5 Click Display Advanced Scan Settings
7 Press Start Color or Start Black
11 Click Scan Now
Scanner glass
Faxing
Sending a fax
Sending a fax using the control panel
Entering a fax number
Press Phone Book
Sending a broadcast fax at a scheduled time
Sending a fax using the computer
5 Click Fax a document in the All-in-One Center
14 Press Start Color or Start Black
Sending a fax while listening to a call On Hook Dial
Receiving a fax
Receiving a fax automatically
Receiving a fax with an answering machine
Forwarding faxes
Using Caller ID
Receiving a fax manually
Press Start Color or Start Black. or
Printing fax activity reports
Setting up Speed Dial numbers
3 Click Manage fax history or All-In-One fax settings
4 Click Adjust speed dial list and other fax settings
Use this
Using the Phone Book
Setting the distinctive ring
Customizing dial settings
Setting up a dialing prefix
Setting up to fax while behind a PBX
Setting the number of rings before receiving a fax automatically
Customizing settings using the Fax Setup Utility
Customizing fax settings
3 Click Manage fax history or All-In-One fax settings
4 Click Adjust speed dial list and other fax settings
Choose whether to scan the entire document before dialing the number
Setting up a fax header
Options
Setting up a fax footer
Blocking unwanted changes to fax settings
Blocking junk faxes
13 If you want to print a list of blocked faxes
c Press or repeatedly until On appears d Press to save the setting
a Press or repeatedly until Print appears
b Press to print the list
Networking the printer
Installing network printers
Direct IP printing
Shared printing
Configuring a network printer manually
Tips for installing a network printer
Using the peer-to-peer method
Using the point-and-print method
Finding a printer/print server located on remote subnets
Network troubleshooting tips
Maintaining the printer
Installing print cartridges
Changing print cartridges
Removing a used print cartridge
4 Close the lids
2 Press Copy Mode
Cleaning the print cartridge nozzles
Achieving better print quality
Improving print quality
Wiping the print cartridge nozzles and contacts
Preserving the print cartridges
Cleaning the scanner glass
Ordering supplies
Number
Refilling a print cartridge
Using genuine Lexmark print cartridges
Recycling Lexmark products
Paper
Incorrect language appears on the display
Troubleshooting
Setup troubleshooting
Software does not install
Power button is not lit
In Windows 2000 Start Settings Printers
In Windows XP Pro Start Settings Printers and Faxes
In Windows 98/Me Start Settings Printers
Page does not print
Improving print quality
Print troubleshooting
Cannot print from digital camera using PictBridge
Blank pages
Poor text and graphic quality
Skewed lines
Dark print
2 Click Properties, Preferences, Options, or Setup
Copy troubleshooting
3 Click Paper Setup
Poor quality at the edges of the page
Scanner unit does not close
Copier does not respond
Poor copy quality
3 Press Lighter/Darker
Partial document or photo copies
Scan troubleshooting
Scanner does not respond
Scan was not successful
Scanning takes too long or freezes the computer
4 Click Display Advanced Scan Settings
Poor scanned image quality
Partial document or photo scans
Cannot send or receive a fax
Fax troubleshooting
Cannot scan to a computer over a network
Check the Auto Answer
Can send but not receive faxes
Check whether Fax Forwarding is selected
Can receive but not send faxes
Be sure that printer is detecting a dial tone
Printer receives a blank fax
Received fax has poor print quality
Caller ID information is not displayed
Network troubleshooting
Network name does not appear in the list
Jams and misfeeds troubleshooting
Cannot print to the network printer
Is the jam in the Automatic Document Feeder ADF?
Paper jams
Paper or specialty media misfeeds
For Windows XP Pro Start Settings Printers and Faxes
Memory card troubleshooting
For Windows 2000 Start Settings Printers
For Windows 98/Me Start Settings Printers
Nothing happens when memory card is inserted
Error messages
Alignment problem
Alignment problem
Procedure
Cartridge Error 1102 1203 1204 or 120F
Clear Carrier Jam
Cartridge Error 1102 1203 1204 or 120F
Clear Carrier Jam
Computer not connected Could not detect a proof sheet Error
Failed to Connect
Left Cartridge Incorrect / Right Cartridge Incorrect
Fax Error Fax Mode Unsupported
Left Cartridge Error / Right Cartridge Error
Failed to Connect
Left Cartridge Missing / Right Cartridge Missing Memory Full
Memory Full Try Setting to Scan After Dial
Memory Full
No images have been selected
Phone Line Busy
Phone Line Error
Phone Line Error
Phone Line Busy
Remote Fax Error
Please remove camera to use your memory card Remote Fax Error
There is a problem reading the memory card
Photo Size Error Photo must fit on page
Resetting to factory default settings
Settings are not saved
Removing and reinstalling the software
2 Select Uninstall
Edition notice
Notices
Trademarks
Conventions
Noise emission levels
European Community EC directives conformity
Industry Canada compliance statement
Avis de conformité aux normes de l’industrie du Canada
This equipment uses the RJ-11C Universal Service Order Code USOC jack
Waste from Electrical and Electronic Equipment WEEE directive
Notice to users of the Canadian telephone network
Using this product in Switzerland
Notice to users of the New Zealand telephone network
South Africa telecommunications notice
ENERGY STAR
Power consumption
Uso del prodotto in Svizzera
Product power consumption
Index
Page
Page