5400 Series All-In-One
Users Guide
July
2006 Lexmark International, Inc. All rights reserved
Important Safety Information
SAVE THESE INSTRUCTIONS
Contents
Setting up the printer
Finding information about the printer
Learning about the printer
Loading paper and original documents
Printing
Working with photos
Copying
Scanning
Faxing
Networking the printer
Customizing scan settings using the computer
Maintaining the printer
Troubleshooting
Finding a printer/print server located on remote subnets
Notices
Index
Page
Where to find
2 Click View Users Guide including Setup Troubleshooting
Finding information about the printer
Description
Lexmark Solution Center
2 Select Lexmark Solution Center
Where to find North America
Where to find rest of world
Limited Warranty
Where to find US
Click Warranty Information
section, click Inkjet & All-In-One
Setting up the printer
Checking the box contents
Setup sheet
Users Guide or Setup Solutions
Installing another language control panel
Getting the printer ready to fax
Choosing a fax connection
Equipment
Using an RJ11 adapter
Equipment
Benefits
See this section
1 Remove the plug from the EXT port on the back of the printer
Country/region
of the printer
Connecting to a telephone
Connecting to an answering machine
A computer with a modem Three telephone cords A telephone wall jack
3 Remove the protective plug from the EXT port of the printer
1 Make sure you have the following A telephone
3 Remove the protective plug from the EXT port of the printer
Page
Use the
Learning about the printer
Understanding the parts of the printer
Using the control panel buttons and menus
Using the control panel
LINE
Use the
Press
Press
Using the Copy menu
Press
Use this
Using the Scan menu
10 Press Start Color or Start Black
Using the Fax menu
11 Press Start Color or Start Black
Use this
10 Press Start Color or Start Black
Use this
Using the Photo Card menu
8 Press Start Color or Start Black
Menu item
Action
Saving settings
Temporary settings
d Press or repeatedly until Defaults appears e Press
f Press or repeatedly until Set Defaults appears g Press
h Press or repeatedly until Never appears i Press
b Press or repeatedly until Tools appears c Press
Using the printer software
Using the Imaging Studio
Learning about the software
Use this software
Click
Details
E-mail images or photos which are stored on the
scan a document to a word processor so you can
Using the All-In-One Center
Using the Scanning & Copying tab
Note Click Display Advanced Scan Settings to view all settings
Note Click Display Advanced Copy Settings to view all settings
Using the Saved Images tab
From here
You can
Click
Using the Solution Center
Using the Maintain/Troubleshoot link
Select Solution Center
2 Select All-In-One Center 3 Click Maintain/Troubleshoot
Using Print Properties
Opening Print Properties
From here
You can
Using the Save Settings menu
Using the I Want To menu
Using the Options menu
Using the Print Properties tabs
Using the Photo Editor
2 Select Photo Editor 3 Click File Open
7 Click File Save as
1 Click Start Programs or All Programs Lexmark 5400 Series
Using the Toolbar
From here
You can
Click
Using Fast Pics
Using the Fax Setup Utility
3 Click Manage fax history or All-In-One fax settings
4 Click Adjust speed dial list and other fax settings
Loading paper and original documents
Loading paper
Loading various paper types
Load up to
Make sure
Load up to
10 envelopes 25 sheets of labels 50 transparencies
10 iron-on transfers
Load up to
Make sure
Make sure
Loading original documents into the Automatic Document Feeder
Load up to
Automatic Document Feeder paper capacity
You adjust the paper guide on the ADF tray to the width of the
Load up to
Make sure
Loading original documents on the scanner glass
3 Click Properties, Preferences, Options, or Setup
Printing
Printing a document
Printing a Web page
Printing photos or images from a Web page
Printing collated copies
7 Click Print Now
Collated
Printing the last page first reverse page order
Printing transparencies
Printing envelopes
Printing cards
Printing multiple pages on one sheet
3 Click Properties, Preferences, Options, or Setup
Working with photos
Retrieving and managing photos
Inserting a memory card
Slot
Inserting a flash drive
Transferring photos from a memory card to a flash drive
Which device is to be displayed? appears on the display
8 Press Start Color or Start Black
Printing photos using the control panel
Printing photos stored on a memory device using the proof sheet
Printing all photos
Printing photos by date range
6 Press Start Color or Start Black
7 Press Start Color or Start Black again
Printing photos using color effects
Printing photos from a digital camera using DPOF
9 Press Start Color or Start Black
10 Press Start Color or Start Black again
Printing photos stored on a memory device using Fast Pics
Printing photos using the computer
Using a PictBridge-enabled digital camera to control printing photos
Printing photos stored on the computer using the Imaging Studio
Creating and printing a scrapbook or album page
Adding text captions to a photo page
5 Click Print Now
3 Click Print Album Page
6 Click Change the category of layouts listed above
7 Select Only Scrapbook Pages
15 Click Print Now
Copying
Making a copy
Copying photos
Scanner glass
Collating copies
Repeating an image on one page
16 Press Start Color or Start Black
Collated
8 Press Start Color or Start Black
Enlarging or reducing an image
8 Press Start Color or Start Black
Customizing scan settings using the computer
3 Press Scan Mode
Scanning
Scanning a document
a Click Display Advanced Scan Settings
Advanced Scan Settings tabs Options
Scanning documents or images for e-mailing
11 Click Scan Now
Scanning text for editing
Scanning images for editing
Scanning clear images from magazines or newspapers
4 Click Scan & Edit Text OCR 5 Click Preview Now
5 Click Display Advanced Scan Settings
Scanning to a computer over a network
7 Press Start Color or Start Black
11 Click Scan Now
Faxing
Scanner glass
Sending a fax using the control panel
Sending a fax
Entering a fax number
Press Phone Book
Sending a fax using the computer
Sending a broadcast fax at a scheduled time
5 Click Fax a document in the All-in-One Center
14 Press Start Color or Start Black
Receiving a fax
Sending a fax while listening to a call On Hook Dial
Receiving a fax automatically
Receiving a fax with an answering machine
Using Caller ID
Forwarding faxes
Receiving a fax manually
Press Start Color or Start Black. or
Setting up Speed Dial numbers
Printing fax activity reports
3 Click Manage fax history or All-In-One fax settings
4 Click Adjust speed dial list and other fax settings
Using the Phone Book
Use this
Setting the distinctive ring
Customizing dial settings
Setting up a dialing prefix
Setting the number of rings before receiving a fax automatically
Setting up to fax while behind a PBX
Customizing fax settings
Customizing settings using the Fax Setup Utility
3 Click Manage fax history or All-In-One fax settings
4 Click Adjust speed dial list and other fax settings
Choose whether to scan the entire document before dialing the number
Setting up a fax header
Options
Setting up a fax footer
Blocking unwanted changes to fax settings
Blocking junk faxes
c Press or repeatedly until On appears d Press to save the setting
13 If you want to print a list of blocked faxes
a Press or repeatedly until Print appears
b Press to print the list
Installing network printers
Networking the printer
Direct IP printing
Shared printing
Tips for installing a network printer
Configuring a network printer manually
Using the peer-to-peer method
Using the point-and-print method
Network troubleshooting tips
Finding a printer/print server located on remote subnets
Installing print cartridges
Maintaining the printer
Changing print cartridges
Removing a used print cartridge
4 Close the lids
Cleaning the print cartridge nozzles
2 Press Copy Mode
Achieving better print quality
Improving print quality
Wiping the print cartridge nozzles and contacts
Cleaning the scanner glass
Preserving the print cartridges
Ordering supplies
Number
Using genuine Lexmark print cartridges
Refilling a print cartridge
Recycling Lexmark products
Paper
Incorrect language appears on the display
Troubleshooting
Setup troubleshooting
Power button is not lit
Software does not install
In Windows XP Pro Start Settings Printers and Faxes
In Windows 2000 Start Settings Printers
In Windows 98/Me Start Settings Printers
Page does not print
Improving print quality
Print troubleshooting
Cannot print from digital camera using PictBridge
Poor text and graphic quality
Blank pages
Skewed lines
Dark print
Copy troubleshooting
2 Click Properties, Preferences, Options, or Setup
3 Click Paper Setup
Poor quality at the edges of the page
Copier does not respond
Scanner unit does not close
Poor copy quality
3 Press Lighter/Darker
Scan troubleshooting
Partial document or photo copies
Scanner does not respond
Scan was not successful
4 Click Display Advanced Scan Settings
Scanning takes too long or freezes the computer
Poor scanned image quality
Partial document or photo scans
Cannot send or receive a fax
Fax troubleshooting
Cannot scan to a computer over a network
Can send but not receive faxes
Check the Auto Answer
Can receive but not send faxes
Check whether Fax Forwarding is selected
Be sure that printer is detecting a dial tone
Printer receives a blank fax
Received fax has poor print quality
Network troubleshooting
Caller ID information is not displayed
Network name does not appear in the list
Jams and misfeeds troubleshooting
Cannot print to the network printer
Is the jam in the Automatic Document Feeder ADF?
Paper jams
Paper or specialty media misfeeds
Memory card troubleshooting
For Windows XP Pro Start Settings Printers and Faxes
For Windows 2000 Start Settings Printers
For Windows 98/Me Start Settings Printers
Error messages
Nothing happens when memory card is inserted
Alignment problem
Alignment problem
Cartridge Error 1102 1203 1204 or 120F
Procedure
Clear Carrier Jam
Cartridge Error 1102 1203 1204 or 120F
Clear Carrier Jam
Computer not connected Could not detect a proof sheet Error
Failed to Connect
Fax Error Fax Mode Unsupported
Left Cartridge Incorrect / Right Cartridge Incorrect
Left Cartridge Error / Right Cartridge Error
Failed to Connect
Memory Full Try Setting to Scan After Dial
Left Cartridge Missing / Right Cartridge Missing Memory Full
Memory Full
No images have been selected
Phone Line Error
Phone Line Busy
Phone Line Error
Phone Line Busy
Please remove camera to use your memory card Remote Fax Error
Remote Fax Error
There is a problem reading the memory card
Photo Size Error Photo must fit on page
Settings are not saved
Resetting to factory default settings
Removing and reinstalling the software
2 Select Uninstall
Notices
Edition notice
Trademarks
Conventions
European Community EC directives conformity
Noise emission levels
Industry Canada compliance statement
Avis de conformité aux normes de l’industrie du Canada
Waste from Electrical and Electronic Equipment WEEE directive
This equipment uses the RJ-11C Universal Service Order Code USOC jack
Using this product in Switzerland
Notice to users of the Canadian telephone network
Notice to users of the New Zealand telephone network
South Africa telecommunications notice
Power consumption
ENERGY STAR
Uso del prodotto in Svizzera
Product power consumption
Index
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