2006 Lexmark International, Inc. All rights reserved
5400 Series All-In-One
Users Guide
July
SAVE THESE INSTRUCTIONS
Important Safety Information
Learning about the printer
Contents
Setting up the printer
Finding information about the printer
Copying
Loading paper and original documents
Printing
Working with photos
Customizing scan settings using the computer
Scanning
Faxing
Networking the printer
Troubleshooting
Finding a printer/print server located on remote subnets
Maintaining the printer
Index
Notices
Page
Description
Where to find
2 Click View Users Guide including Setup Troubleshooting
Finding information about the printer
Where to find rest of world
Lexmark Solution Center
2 Select Lexmark Solution Center
Where to find North America
section, click Inkjet & All-In-One
Limited Warranty
Where to find US
Click Warranty Information
Users Guide or Setup Solutions
Setting up the printer
Checking the box contents
Setup sheet
Equipment
Installing another language control panel
Getting the printer ready to fax
Choosing a fax connection
See this section
Using an RJ11 adapter
Equipment
Benefits
1 Remove the plug from the EXT port on the back of the printer
of the printer
Country/region
Connecting to a telephone
Connecting to an answering machine
3 Remove the protective plug from the EXT port of the printer
1 Make sure you have the following A telephone
A computer with a modem Three telephone cords A telephone wall jack
3 Remove the protective plug from the EXT port of the printer
Page
Learning about the printer
Understanding the parts of the printer
Use the
Use the
Using the control panel buttons and menus
Using the control panel
LINE
Press
Press
Press
Using the Copy menu
Using the Scan menu
10 Press Start Color or Start Black
Use this
10 Press Start Color or Start Black
Using the Fax menu
11 Press Start Color or Start Black
Use this
Using the Photo Card menu
8 Press Start Color or Start Black
Use this
Action
Menu item
Temporary settings
Saving settings
b Press or repeatedly until Tools appears c Press
d Press or repeatedly until Defaults appears e Press
f Press or repeatedly until Set Defaults appears g Press
h Press or repeatedly until Never appears i Press
Use this software
Using the printer software
Using the Imaging Studio
Learning about the software
scan a document to a word processor so you can
Click
Details
E-mail images or photos which are stored on the
Note Click Display Advanced Copy Settings to view all settings
Using the All-In-One Center
Using the Scanning & Copying tab
Note Click Display Advanced Scan Settings to view all settings
Click
Using the Saved Images tab
From here
You can
2 Select All-In-One Center 3 Click Maintain/Troubleshoot
Using the Solution Center
Using the Maintain/Troubleshoot link
Select Solution Center
You can
Using Print Properties
Opening Print Properties
From here
Using the Print Properties tabs
Using the Save Settings menu
Using the I Want To menu
Using the Options menu
1 Click Start Programs or All Programs Lexmark 5400 Series
Using the Photo Editor
2 Select Photo Editor 3 Click File Open
7 Click File Save as
Click
Using the Toolbar
From here
You can
4 Click Adjust speed dial list and other fax settings
Using Fast Pics
Using the Fax Setup Utility
3 Click Manage fax history or All-In-One fax settings
Load up to
Loading paper and original documents
Loading paper
Loading various paper types
Load up to
10 envelopes 25 sheets of labels 50 transparencies
Make sure
Load up to
Make sure
10 iron-on transfers
Loading original documents into the Automatic Document Feeder
Load up to
Make sure
Make sure
Automatic Document Feeder paper capacity
You adjust the paper guide on the ADF tray to the width of the
Load up to
Loading original documents on the scanner glass
Printing a Web page
3 Click Properties, Preferences, Options, or Setup
Printing
Printing a document
Collated
Printing photos or images from a Web page
Printing collated copies
7 Click Print Now
Printing cards
Printing the last page first reverse page order
Printing transparencies
Printing envelopes
3 Click Properties, Preferences, Options, or Setup
Printing multiple pages on one sheet
Slot
Working with photos
Retrieving and managing photos
Inserting a memory card
Inserting a flash drive
Which device is to be displayed? appears on the display
Transferring photos from a memory card to a flash drive
Printing photos using the control panel
Printing photos stored on a memory device using the proof sheet
8 Press Start Color or Start Black
7 Press Start Color or Start Black again
Printing all photos
Printing photos by date range
6 Press Start Color or Start Black
10 Press Start Color or Start Black again
Printing photos using color effects
Printing photos from a digital camera using DPOF
9 Press Start Color or Start Black
Printing photos using the computer
Using a PictBridge-enabled digital camera to control printing photos
Printing photos stored on a memory device using Fast Pics
5 Click Print Now
Printing photos stored on the computer using the Imaging Studio
Creating and printing a scrapbook or album page
Adding text captions to a photo page
15 Click Print Now
3 Click Print Album Page
6 Click Change the category of layouts listed above
7 Select Only Scrapbook Pages
Scanner glass
Copying
Making a copy
Copying photos
Collated
Collating copies
Repeating an image on one page
16 Press Start Color or Start Black
Enlarging or reducing an image
8 Press Start Color or Start Black
8 Press Start Color or Start Black
Scanning a document
Customizing scan settings using the computer
3 Press Scan Mode
Scanning
11 Click Scan Now
a Click Display Advanced Scan Settings
Advanced Scan Settings tabs Options
Scanning documents or images for e-mailing
4 Click Scan & Edit Text OCR 5 Click Preview Now
Scanning text for editing
Scanning images for editing
Scanning clear images from magazines or newspapers
11 Click Scan Now
5 Click Display Advanced Scan Settings
Scanning to a computer over a network
7 Press Start Color or Start Black
Scanner glass
Faxing
Press Phone Book
Sending a fax using the control panel
Sending a fax
Entering a fax number
14 Press Start Color or Start Black
Sending a fax using the computer
Sending a broadcast fax at a scheduled time
5 Click Fax a document in the All-in-One Center
Receiving a fax with an answering machine
Receiving a fax
Sending a fax while listening to a call On Hook Dial
Receiving a fax automatically
Press Start Color or Start Black. or
Using Caller ID
Forwarding faxes
Receiving a fax manually
4 Click Adjust speed dial list and other fax settings
Setting up Speed Dial numbers
Printing fax activity reports
3 Click Manage fax history or All-In-One fax settings
Use this
Using the Phone Book
Customizing dial settings
Setting up a dialing prefix
Setting the distinctive ring
Setting up to fax while behind a PBX
Setting the number of rings before receiving a fax automatically
4 Click Adjust speed dial list and other fax settings
Customizing fax settings
Customizing settings using the Fax Setup Utility
3 Click Manage fax history or All-In-One fax settings
Setting up a fax header
Options
Choose whether to scan the entire document before dialing the number
Setting up a fax footer
Blocking unwanted changes to fax settings
Blocking junk faxes
b Press to print the list
c Press or repeatedly until On appears d Press to save the setting
13 If you want to print a list of blocked faxes
a Press or repeatedly until Print appears
Shared printing
Installing network printers
Networking the printer
Direct IP printing
Using the point-and-print method
Tips for installing a network printer
Configuring a network printer manually
Using the peer-to-peer method
Finding a printer/print server located on remote subnets
Network troubleshooting tips
Removing a used print cartridge
Installing print cartridges
Maintaining the printer
Changing print cartridges
4 Close the lids
Improving print quality
Cleaning the print cartridge nozzles
2 Press Copy Mode
Achieving better print quality
Wiping the print cartridge nozzles and contacts
Number
Cleaning the scanner glass
Preserving the print cartridges
Ordering supplies
Paper
Using genuine Lexmark print cartridges
Refilling a print cartridge
Recycling Lexmark products
Troubleshooting
Setup troubleshooting
Incorrect language appears on the display
Software does not install
Power button is not lit
Page does not print
In Windows XP Pro Start Settings Printers and Faxes
In Windows 2000 Start Settings Printers
In Windows 98/Me Start Settings Printers
Print troubleshooting
Cannot print from digital camera using PictBridge
Improving print quality
Dark print
Poor text and graphic quality
Blank pages
Skewed lines
Poor quality at the edges of the page
Copy troubleshooting
2 Click Properties, Preferences, Options, or Setup
3 Click Paper Setup
3 Press Lighter/Darker
Copier does not respond
Scanner unit does not close
Poor copy quality
Scan was not successful
Scan troubleshooting
Partial document or photo copies
Scanner does not respond
Partial document or photo scans
4 Click Display Advanced Scan Settings
Scanning takes too long or freezes the computer
Poor scanned image quality
Fax troubleshooting
Cannot scan to a computer over a network
Cannot send or receive a fax
Check the Auto Answer
Can send but not receive faxes
Check whether Fax Forwarding is selected
Can receive but not send faxes
Printer receives a blank fax
Received fax has poor print quality
Be sure that printer is detecting a dial tone
Caller ID information is not displayed
Network troubleshooting
Jams and misfeeds troubleshooting
Cannot print to the network printer
Network name does not appear in the list
Paper jams
Paper or specialty media misfeeds
Is the jam in the Automatic Document Feeder ADF?
For Windows 98/Me Start Settings Printers
Memory card troubleshooting
For Windows XP Pro Start Settings Printers and Faxes
For Windows 2000 Start Settings Printers
Alignment problem
Error messages
Nothing happens when memory card is inserted
Alignment problem
Cartridge Error 1102 1203 1204 or 120F
Cartridge Error 1102 1203 1204 or 120F
Procedure
Clear Carrier Jam
Computer not connected Could not detect a proof sheet Error
Failed to Connect
Clear Carrier Jam
Failed to Connect
Fax Error Fax Mode Unsupported
Left Cartridge Incorrect / Right Cartridge Incorrect
Left Cartridge Error / Right Cartridge Error
No images have been selected
Memory Full Try Setting to Scan After Dial
Left Cartridge Missing / Right Cartridge Missing Memory Full
Memory Full
Phone Line Busy
Phone Line Error
Phone Line Busy
Phone Line Error
Photo Size Error Photo must fit on page
Please remove camera to use your memory card Remote Fax Error
Remote Fax Error
There is a problem reading the memory card
2 Select Uninstall
Settings are not saved
Resetting to factory default settings
Removing and reinstalling the software
Conventions
Notices
Edition notice
Trademarks
Avis de conformité aux normes de l’industrie du Canada
European Community EC directives conformity
Noise emission levels
Industry Canada compliance statement
This equipment uses the RJ-11C Universal Service Order Code USOC jack
Waste from Electrical and Electronic Equipment WEEE directive
South Africa telecommunications notice
Using this product in Switzerland
Notice to users of the Canadian telephone network
Notice to users of the New Zealand telephone network
Product power consumption
Power consumption
ENERGY STAR
Uso del prodotto in Svizzera
Index
Page
Page