Sending a fax using the computer | Lexmark 5400 instruction

5If you want to send a fax to a group of numbers (broadcast fax): a Press .

b Repeat step 4 and press until a maximum of 30 fax numbers have been entered.

6Press Start Color or Start Black.

Sending a fax using the computer

You can scan a document to the computer and then fax it to someone using the software.

1Make sure the printer is connected to a computer, and both the printer and the computer are on.

2Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

3From the desktop, double-click the Imaging Studio icon.

4Click Fax.

5Click Fax a document in the All-in-One Center.

6Follow the instructions on the computer screen to complete the task.

Sending a broadcast fax at a scheduled time

You can send a fax to a combination of up to 30 people or groups at a time you choose.

1Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2From the control panel, press Fax Mode.

3Press .

4Press or repeatedly until Delay Fax appears.

5Press .

6Press or repeatedly until Delay Until appears.

7Press .

8Enter the time you want to send the fax.

9Press .

10If the printer is not set to the 24 hour mode, press or repeatedly to select AM or PM.

11Press to save your settings.

12Enter a fax number, or press Phone Book to select a number from the Speed Dial or Group Dial list. For more information, see “Entering a fax number” on page 70.

13If needed, repeat step 12 and press until a maximum of 30 fax numbers have been entered.

14Press Start Color or Start Black.

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Lexmark 5400 manual Sending a fax using the computer, Sending a broadcast fax at a scheduled time

Contents

Series All-In-One Important Safety Information Contents Loading paper and original documents Scanning 100 118 Page Description Where to findDescription Where to find Finding information about the printer Customer support Select Lexmark Solution CenterŒ Help, or Help Œ Help Topics Series Section, click Inkjet & All-In-One Printers Description Where to find US Where to find rest of worldClick Warranty Information Click Customer Support Checking the box contents Setting up the printer Equipment Benefits See this section Installing another language control panelGetting the printer ready to fax Choosing a fax connection Using an RJ11 adapter Page Country/region Connecting to a telephone Connecting to an answering machine Page Page Page Use Learning about the printerUnderstanding the parts of the printer Using the control panel Using the control panel buttons and menus Press Press Using the Copy menu Use this Using the Scan menuPress Start Color or Start Black Using the Fax menu Using the Photo Card menu Action Menu item Temporary settings Saving settingsPage Use this software Using the printer softwareUsing the Imaging Studio Learning about the software Click Details Click Using the All-In-One CenterUsing the Scanning & Copying tab Opening the All-In-One Center From here You can Using the Saved Images tab Select Solution Center Using the Solution CenterUsing the Maintain/Troubleshoot link Opening Print Properties Using Print Properties Using the Print Properties tabs Using the Save Settings menuUsing the I Want To menu Using the Options menu Click File Œ Save as Using the Photo Editor Using the Toolbar Using the Fax Setup Utility Using Fast Pics Load up to Make sure Loading paper and original documentsLoading paper Loading various paper types Load up to Iron-on transfers Sheets of banner paper Automatic Document Feeder paper capacity Loading original documents on the scanner glass Printing a Web PrintingPrinting a document Collated Printing photos or images from a WebPrinting collated copies Click Print Now Printing cards Printing the last page first reverse page orderPrinting transparencies Printing envelopes Printing multiple pages on one sheet Slot Memory card Working with photosRetrieving and managing photos Inserting a memory card Inserting a flash drive Which device is to be displayed? appears on the display Transferring photos from a memory card to a flash drive Printing photos using the control panel Press Start Color or Start Black again Printing all photosPrinting photos by date range Printing photos from a digital camera using Dpof Printing photos using color effects Printing photos stored on a memory device using Fast Pics Printing photos using the computer Click Print Album Click Show Folders Creating and printing a scrapbook or albumAdding text captions to a photo Click Print Photos Click Change Folders Click Print Album Scanner glass CopyingMaking a copy Copying photos Repeating an image on one Collating copies Enlarging or reducing an image Scanning a document Customizing scan settings using the computerPress Scan Mode Scanning Click Scan Now Click Display Advanced Scan SettingsAdvanced Scan Settings tabs Options Scanning documents or images for e-mailing Click Scan & Edit Text OCR Click Preview Now Scanning text for editingScanning images for editing Scanning clear images from magazines or newspapers Scanning to a computer over a network Faxing Press Phone Book Sending a fax using the control panelSending a fax Entering a fax number Click Fax a document in the All-in-One Center Sending a fax using the computerSending a broadcast fax at a scheduled time Receiving a fax with an answering machine Receiving a faxSending a fax while listening to a call On Hook Dial Receiving a fax automatically Press Start Color or Start Black. or Using Caller IDForwarding faxes Receiving a fax manually Printing fax activity reports Setting up Speed Dial numbers Using the Phone Book Setting the distinctive ring Customizing dial settingsSetting up a dialing prefix Setting up to fax while behind a PBX Customizing settings using the Fax Setup Utility Customizing fax settings Setting up a fax header Setting up a fax footer Blocking unwanted changes to fax settings Blocking junk faxes Page Shared printing Installing network printersNetworking the printer Direct IP printing Finding your MAC address Tips for installing a network printerConfiguring a network printer manually Assigning an IP address Finding a printer/print server located on remote subnets Network troubleshooting tips Removing a used print cartridge Installing print cartridgesMaintaining the printer Changing print cartridgesPage Improving print quality Cleaning the print cartridge nozzlesPress Copy Mode Achieving better print quality Wiping the print cartridge nozzles and contacts Number Cleaning the scanner glassPreserving the print cartridges Ordering supplies Paper Paper size Using genuine Lexmark print cartridgesRefilling a print cartridge Recycling Lexmark products Incorrect language appears on the display TroubleshootingSetup troubleshooting Software does not install Power button is not lit Does not print Cannot print from digital camera using PictBridge Print troubleshooting Poor text and graphic quality Partial document or photo prints Copy troubleshootingPoor quality at the edges Print speed is slow Press Lighter/Darker Copier does not respondScanner unit does not close Poor copy quality Scan was not successful Scan troubleshootingPartial document or photo copies Scanner does not respond Cannot scan to an application Scanning takes too long or freezes the computerPoor scanned image quality Partial document or photo scans 102 Fax troubleshootingCannot scan to a computer over a network Cannot send or receive a fax 103 Can send but not receive faxes 104 Can receive but not send faxes 105 Printer receives a blank faxReceived fax has poor print quality 106 Network troubleshootingCaller ID information is not displayed 107 Jams and misfeeds troubleshootingCannot print to the network printer Network name does not appear in the list 108 Paper jamsPaper or specialty media misfeeds Memory card cannot be inserted Memory card troubleshootingPrinter does not feed paper, envelopes, or specialty media Banner paper jams 110 Error messagesNothing happens when memory card is inserted 111 Procedure 112 113 Fax Error Fax Mode Unsupported 114 115 116 There is a problem reading the memory card 117 Settings are not savedResetting to factory default settings Removing and reinstalling the software 118 Edition notice Avis de conformité aux normes de l’industrie du Canada 119Industry Canada compliance statement 120 Verwendung dieses Produkts in der Schweiz Using this product in Switzerland121 Utilisation de ce produit en Suisse Uso del prodotto in Svizzera Power consumption122 123 Index 124 125 126 127