Mailing to a profile | Lexmark X642e specification

E-mailing to a profile

1Place the original document facing up in the automatic document feeder or facing down on the scanner glass (flatbed).

Adjust the paper guides when using the ADF.

2Touch Held Jobs.

3Touch Profiles.

4Select your e-mail destination from the profile list.

5Touch E-mail It.

Adding e-mail subject and message information

1Place the original document facing up in the automatic document feeder or facing down on the scanner glass (flatbed).

Adjust the paper guides when using the ADF.

2Touch E-mail.

3Touch Options.

4Touch Subject.

5Enter the e-mail subject.

6Touch Done.

7Touch Message.

8Enter an e-mail message.

9Touch Done.

10Touch E-mail It.

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Contents

X642e Laser MFP United States Government Rights Mercury statement Static sensitivity notice Contents Mail Understanding paper and specialty media guidelines Understanding the MFP 124 187 Learning about the MFP Identifying the MFP Following table lists some common features of your printer Models Using the scanner Basic functions of the scannerModel Automatic document feeder and scanner glass flatbed Configured models Understanding the MFP control panel Callout Control panel item Function LCD Callout Control panel item Function Callout Control panel item Function Home screen and Home screen buttons Button Function FTP Button Button name Function Information on touch-screen buttons Copy To Letter 8.5 x Collate Using the LCD touch-screen buttonsSample screen one Copy Sides Duplex Letter 8.5 x 11 Scale / Darkness Sample screen three Displaying 1-4/5 Information on touch-screen buttons Button Button name Function or description Back Other touch-screen buttons Features Feature Feature name Description Menus Paper Menu Copying Quick copy Using the scanner glass flatbed Multiple page copyingUnderstanding the copy screens and options Page Page Copying from one size to another Making transparenciesCopying to letterhead Touch Photograph Making copies using media from a selected trayCopying photographs Touch Scan Next or Done Copying mixed-sized media Setting the duplex option Reducing and enlarging copies Adjusting copy quality Setting collation options Touch Separator Sheets Setting paper saving optionsPlacing separator sheets between copies Touch Paper Saver Placing an overlay message on each Canceling a copy jobPlacing the date and time at the top of each While the document is in the ADF Copy tips While copying pages using the scanner glass flatbedWhen the pages are being printed Question Tip Mail Entering an e-mail address Using a shortcut numberUsing the address book Touch E-mail It Mailing to a profile Adding e-mail subject and message informationTouch Held Jobs Touch Profiles Changing the output file type Mailing color documents Click E-mail Destination Setup Creating an e-mail shortcutFrom a computer From the MFP Canceling an e-mailCreating an e-mail profile Touch Save as Shortcut Understanding e-mail options Mail server setup Address book setup Mail tips Faxing Using fax destination shortcuts Sending a fax Sending faxes from a computer Click Fax Shortcut Setup Creating shortcuts From the MFP Understanding fax options Changing the fax resolution Adjusting the Darkness setting Touch Advanced Options Touch Delayed Send Sending a fax at a later time While the original documents are still scanning Cancel an outgoing faxFax tips Touch Delete Selected Jobs Fax setup Touch Station Number Click Configuration Click Fax Settings Click Fax Job Log or Fax Call Log FTP Entering the FTP address Click FTP Shortcut Setup FTP options FTP tips Following tips may improve the MFP FTP quality Create a scan to PC profile Click Scan Profile Click Create Scan ProfilePage Understanding scan to PC options Scanning to a USB flash memory device Scanning tipsTouch Scan to USB drive Printing Sending a job to print Printing from a USB flash memory device Canceling a print job Canceling a job from the MFP control panel Canceling a job from a computer running Windows Canceling a job from a Macintosh computer Printing the menu settingsPrinting a network setup Touch Menu Settings Printing confidential and held jobs Printing a font sample listPrinting a directory list Printing a confidential job Copies & Pages or General pop-up menu, select Job Routing WindowsMacintosh At the MFP Touch Held Jobs Printing and deleting held jobs Verify PrintReserve Print Repeat Print Printing on specialty media Mac OS Select File Æ Page Setup Select File Æ Print Loading standard trays and optional trays Size indicators Page Insert the tray into the MFP Touch Paper Menu Touch Paper Size Setting the Paper Type and Paper SizeLoading the multipurpose feeder Touch Paper Type Simplex Duplex Envelope Letterhead letterhead Loading paper, transparencies, or envelopes Loading letterhead or preprinted paper Simplex single sided Loading the 2000-sheet drawer Closing the multipurpose feederPage Close the loading door Loading the envelope feeder Page Page Linking trays Understanding paper and specialty 8 media guidelines Supported print media Print media size Dimensions Print media sizes Print media sizes Print media types Print media weights Print media weights 100 Paper WeightSelecting print media 101 Unacceptable paper for the ADF 102 Envelopes 103 Labels 104 Card stock 105 Storing print media Avoiding jams106 107 Installing input options Order of installation108 109 MFP Installing a 250-sheet or 500-sheet drawer 110 Installing a duplex unit 111 112 Installing memory or option cards 113 Accessing the MFP system board 114 115 116 117 Installing or removing a memory card Installation Removal 119 Installing or removing a flash memory or firmware card 120 121 Installing an option card 122 Replacing the shield 123 Storing supplies 124 Determining the status of supplies 125Ready Toner low Touch any button to Ordering supplies Supply Menu selection item What the setting doesConserving supplies Ordering a print cartridge 127 Average cartridgePart number Description Yield1 128 Ordering a maintenance kit Maintenance kit for Part numbers129 Ordering a transfer roller Ordering a label fuser cleanerOrdering charge rolls Ordering pick rollers Recycling Lexmark products 131 132 Cleaning the scanner glass flatbed and backing materialScanner registration Touch Automatic Scanner Registration Touch Exit Configuration Menu 133 Preparing the MFP for shipment Moving the MFPMoving the MFP within the office 134 Adjusting control panel brightness Brightness135 Configuring the MFP Adjusting screen timeoutAdjusting Power Saver Touch Settings Touch General Settings Touch Settings Setting Password Protect for the menusRestricting Function Access 137 Disabling the Driver to Fax menu item Setting a password before printing received faxesSelect Always On for Held Fax Mode 138 Setting security using the Embedded Web Server EWS Releasing held faxes for printing139 Using the secure EWS 140 Supporting IPSec Internet Protocol Security 141 142 Disabling ports and protocols Using 802.1x AuthenticationClick TCP/IP Port Access 143 Click Confidential Print Setup Confidential Print SetupClick 802.1x Authentication 144 Using the restricted server list function 145 Identifying jams 146 Access doors and trays 147 148 Understanding jam messagesClearing jams Paper Jam Check MP Feeder 149 Touch Continue Paper Jam Check Env Feeder 150 Touch Continue 151 23x and 24x jams 152 153 154 201 Paper Jam Remove Cartridge 155 156 Touch Continue Paper Jam Open Rear Door 157 158 23x Paper Jam Open Duplex Rear Door Clearing ADF Jams 159290, 291, 292, and 294 Scanner Jams 160 Understanding MFP messagesOnline technical support Checking an unresponsive MFP Message Action Solving printing problems Symptom Cause Solution161 162 MFP 163 Solving fax problems Solving copy quality problemsSolving scan quality problems Symptom Solution Touch Caller ID Solving option problems165 Option Action See Solving 2000-sheet drawer problems 166 Solving 2000-sheet drawer problems Problem Solution167 Solving paper feed problems 168 169 Printing the print quality test pages Print quality troubleshootingPrinting the print defects guide 170 Solving print quality problems Problem Action171 172 173 174 175 Menu selection Purpose Values†Driver option Purpose Values† Conventions Electronic emission notices 176Part Avis de conformité aux normes de l’industrie du Canada 177Industry Canada compliance statement European Community EC directives conformity 178 179 Radio interference notice CCC EMC notice Part 180Japanese Vcci notice Korean MIC statement Bsmi EMC notice 181 Other telecommunications notices 182 South Africa telecommunications notice Using this product in GermanyUsing this product in Switzerland 183 Noise emission levels 184Meter average sound pressure DBA Energy Star 185 Laser notice 186 Index 187 188 189 190 PIN 191