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Lexmark X642e manual Mail server setup, Address book setup

Models: X642e

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Advanced Options: Lets you change Transmission Log, Scan Preview, Edge Erase, or Darkness settings.

Transmission Log: Prints the transmission log or transmission error log.

Scan Preview: Displays the first pages of the image before it is included in the e-mail. When the first page is scanned, the scanning is paused and a preview image appears.

Note: Scan Preview is not supported on all models.

Edge Erase: Eliminates smudges or information around the edges of your document. You can choose to eliminate an equal area around all four sides of the paper, or pick a particular edge.

Darkness: Adjusts how light or dark your scanned e-mails will turn out.

E-mail server setup

For e-mail to operate, it must be turned on in the MFP configuration and have a valid IP address or gateway address. To set up the e-mail function:

1Open your Web browser. In the address line, enter the IP address of the MFP you want to configure using the format: http://ip_address/.

2Click Configuration.

3Click E-mail/FTP Settings.

4Click Email Server Setup.

5Fill in the fields with the appropriate information.

6Click Submit.

Address book setup

1Open your Web browser. In the address line, enter the IP address of the MFP you want to configure using the format: http://ip_address/.

2Click Configuration.

3Click E-mail/FTP Settings.

4Click Manage E-mail Shortcuts.

5Fill in the fields with the appropriate information.

6Click Add.

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Lexmark X642e manual Mail server setup, Address book setup

Contents

X642e Laser MFP United States Government Rights Mercury statement Static sensitivity notice Contents Mail Understanding paper and specialty media guidelines Understanding the MFP 124 187 Identifying the MFP Learning about the MFPModels Following table lists some common features of your printerModel Using the scannerBasic functions of the scanner Automatic document feeder and scanner glass flatbed Configured models Understanding the MFP control panel LCD Callout Control panel item FunctionCallout Control panel item Function Callout Control panel item Function Button Function Home screen and Home screen buttonsButton Button name Function FTPInformation on touch-screen buttons Scale / Darkness Using the LCD touch-screen buttonsSample screen one Copy Sides Duplex Letter 8.5 x 11 Copy To Letter 8.5 x CollateDisplaying 1-4/5 Sample screen threeButton Button name Function or description Information on touch-screen buttonsBack Other touch-screen buttons Feature Feature name Description FeaturesPaper Menu MenusQuick copy CopyingUnderstanding the copy screens and options Using the scanner glass flatbedMultiple page copying Page Page Copying to letterhead Copying from one size to anotherMaking transparencies Touch Scan Next or Done Making copies using media from a selected trayCopying photographs Touch PhotographCopying mixed-sized media Reducing and enlarging copies Setting the duplex optionSetting collation options Adjusting copy qualityTouch Paper Saver Setting paper saving optionsPlacing separator sheets between copies Touch Separator SheetsWhile the document is in the ADF Canceling a copy jobPlacing the date and time at the top of each Placing an overlay message on eachQuestion Tip While copying pages using the scanner glass flatbedWhen the pages are being printed Copy tipsMail Touch E-mail It Using a shortcut numberUsing the address book Entering an e-mail addressTouch Held Jobs Touch Profiles Mailing to a profileAdding e-mail subject and message information Mailing color documents Changing the output file typeFrom a computer Click E-mail Destination SetupCreating an e-mail shortcut Touch Save as Shortcut Canceling an e-mailCreating an e-mail profile From the MFPUnderstanding e-mail options Address book setup Mail server setupMail tips Faxing Sending a fax Using fax destination shortcutsSending faxes from a computer Creating shortcuts Click Fax Shortcut SetupFrom the MFP Understanding fax options Adjusting the Darkness setting Changing the fax resolutionSending a fax at a later time Touch Advanced Options Touch Delayed SendTouch Delete Selected Jobs Cancel an outgoing faxFax tips While the original documents are still scanningTouch Station Number Fax setupClick Fax Settings Click Fax Job Log or Fax Call Log Click ConfigurationEntering the FTP address FTPClick FTP Shortcut Setup FTP options Following tips may improve the MFP FTP quality FTP tipsClick Scan Profile Click Create Scan Profile Create a scan to PC profilePage Understanding scan to PC options Touch Scan to USB drive Scanning to a USB flash memory deviceScanning tips Sending a job to print PrintingPrinting from a USB flash memory device Canceling a print job Canceling a job from a computer running Windows Canceling a job from the MFP control panelTouch Menu Settings Printing the menu settingsPrinting a network setup Canceling a job from a Macintosh computerPrinting a confidential job Printing a font sample listPrinting a directory list Printing confidential and held jobsAt the MFP Touch Held Jobs WindowsMacintosh Copies & Pages or General pop-up menu, select Job RoutingReserve Print Printing and deleting held jobsVerify Print Repeat Print Printing on specialty media Select File Æ Print Mac OS Select File Æ Page SetupLoading standard trays and optional trays Size indicators Page Insert the tray into the MFP Touch Paper Type Setting the Paper Type and Paper SizeLoading the multipurpose feeder Touch Paper Menu Touch Paper SizeSimplex Duplex Envelope Letterhead letterhead Loading letterhead or preprinted paper Loading paper, transparencies, or envelopesSimplex single sided Closing the multipurpose feeder Loading the 2000-sheet drawerPage Close the loading door Loading the envelope feeder Page Page Linking trays Supported print media Understanding paper and specialty 8 media guidelinesPrint media sizes Print media size DimensionsPrint media sizes Print media types Print media weights Print media weights 100 101 WeightSelecting print media Paper102 Unacceptable paper for the ADF103 Envelopes104 Labels105 Card stock106 Storing print mediaAvoiding jams 107 108 Installing input optionsOrder of installation MFP 109110 Installing a 250-sheet or 500-sheet drawer111 Installing a duplex unit112 113 Installing memory or option cards114 Accessing the MFP system board115 116 117 Installation Installing or removing a memory card119 Removal120 Installing or removing a flash memory or firmware card121 122 Installing an option card123 Replacing the shield124 Storing suppliesReady Toner low Touch any button to Determining the status of supplies125 Ordering a print cartridge Supply Menu selection item What the setting doesConserving supplies Ordering suppliesPart number Description Yield1 127Average cartridge 128 129 Ordering a maintenance kitMaintenance kit for Part numbers Ordering pick rollers Ordering a label fuser cleanerOrdering charge rolls Ordering a transfer roller131 Recycling Lexmark productsTouch Automatic Scanner Registration Cleaning the scanner glass flatbed and backing materialScanner registration 132133 Touch Exit Configuration Menu134 Moving the MFPMoving the MFP within the office Preparing the MFP for shipment135 Adjusting control panel brightnessBrightness Touch Settings Touch General Settings Adjusting screen timeoutAdjusting Power Saver Configuring the MFP137 Setting Password Protect for the menusRestricting Function Access Touch Settings138 Setting a password before printing received faxesSelect Always On for Held Fax Mode Disabling the Driver to Fax menu item139 Setting security using the Embedded Web Server EWSReleasing held faxes for printing 140 Using the secure EWS141 Supporting IPSec Internet Protocol Security142 143 Using 802.1x AuthenticationClick TCP/IP Port Access Disabling ports and protocols144 Confidential Print SetupClick 802.1x Authentication Click Confidential Print Setup145 Using the restricted server list function146 Identifying jams147 Access doors and traysPaper Jam Check MP Feeder Understanding jam messagesClearing jams 148Touch Continue Paper Jam Check Env Feeder 149Touch Continue 15023x and 24x jams 151152 153 201 Paper Jam Remove Cartridge 154155 Touch Continue Paper Jam Open Rear Door 156157 23x Paper Jam Open Duplex Rear Door 158290, 291, 292, and 294 Scanner Jams Clearing ADF Jams159 Message Action Understanding MFP messagesOnline technical support Checking an unresponsive MFP 160161 Solving printing problemsSymptom Cause Solution MFP 162163 Symptom Solution Solving copy quality problemsSolving scan quality problems Solving fax problemsOption Action Solving option problems165 Touch Caller ID166 See Solving 2000-sheet drawer problems167 Solving 2000-sheet drawer problemsProblem Solution 168 Solving paper feed problems169 170 Print quality troubleshootingPrinting the print defects guide Printing the print quality test pages171 Solving print quality problemsProblem Action 172 173 174 Driver option Purpose Values† 175Menu selection Purpose Values† Part Conventions Electronic emission notices176 European Community EC directives conformity 177Industry Canada compliance statement Avis de conformité aux normes de l’industrie du Canada178 Radio interference notice CCC EMC notice 179Japanese Vcci notice Korean MIC statement Bsmi EMC notice Part180 181 182 Other telecommunications notices183 Using this product in GermanyUsing this product in Switzerland South Africa telecommunications noticeMeter average sound pressure DBA Noise emission levels184 185 Energy Star186 Laser notice187 Index188 189 PIN 190191