Manuals / Lexmark / Computer Equipment / Printer

Lexmark X642e Creating an e-mail profile, Canceling an e-mail, From the MFP, Touch E-mail It

Models: X642e

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From the MFP

1Load the original document in the ADF facing up, short-edge first, and adjust the paper guides.

2Touch E-mail.

3Enter the recipient's e-mail address.

To create a group of recipients, touch Next number, and enter the next recipient’s e-mail address.

4Touch Save as Shortcut.

5Enter a unique name for the shortcut.

6Verify the shortcut name and number are correct, and then touch OK.

If the name or number is incorrect, touch Cancel, and reenter the information.

7Touch E-mail It.

Creating an e-mail profile

1Open your Web browser. In the address line, enter the IP address of the MFP you want to configure using the format: http://ip_address/.

2Click Configuration.

3Click E-mail/FTP Settings.

4Click Manage E-mail Shortcuts.

5Fill in the fields with the appropriate information.

6Click Add.

Canceling an e-mail

1When using the automatic document feeder, touch Cancel while Scanning… is displayed on the touch screen.

2When using the scanner bed, touch Cancel while Scan the Next Page / Finish the Job is displayed on the touch screen.

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Contents

User’s Guide X642e Laser MFPEdition May Safety informationTrademarks UNITED STATES GOVERNMENT RIGHTSStatic sensitivity notice Mercury statementContents Chapter 1 Learning about the MFPChapter 2 Copying Chapter 3 E-mail Chapter 4 FaxingChapter 5 FTP Chapter 6 Scanning to a PC or USB flash memory device Chapter 9 Installing and removing optionsChapter 8 Understanding paper and specialty media guidelines Chapter 7 PrintingChapter 13 Troubleshooting Chapter 11 Administrative supportChapter 10 Understanding the MFP Chapter 12 Clearing jamsNotices IndexWaste from Electrical and Electronic Equipment WEEE directive Identifying the MFP 1 Learning about the MFPModels Basic functions of the scanner Using the scannerAutomatic document feeder and scanner glass flatbed Scanner Configured modelsStandard output bin Control panelUnderstanding the MFP control panel Callout Control panel itemFunction Start USB direct interface print cartridge Home screen and Home screen buttonsOther buttons may appear on the Home screen. They are column. Each touch of the down arrow accesses one job in the Information on touch-screen buttonscolumn. For illustrations of the up and down arrow buttons, see Sample screen one Using the LCD touch-screen buttonsCopy Sides DuplexDisplaying 1-4/5 Sample screen threeBack Copy from Letter 8.5 x 11 in Executive 7.25 x 10.5 inInformation on touch-screen buttons Touch the right scroll increase button to scroll to another valueTouch the up arrow to move up to the next item in a list, such as This is a selected radio button. Touch a radio button to select it BackOther touch-screen buttons Features Settings MenusPaper Menu ReportsQuick copy 2 CopyingUsing the scanner glass flatbed Multiple page copyingUnderstanding the copy screens and options Holding your finger on an arrow makes a continuous increment Page Copying from one size to another Making transparenciesCopying to letterhead Copying photographs Making copies using media from a selected tray6 Touch Photograph 8 Touch Scan Next or DoneCopying mixed-sized media Reducing and enlarging copies Setting the duplex optionSetting collation options Adjusting copy qualityPlacing separator sheets between copies Setting paper saving options5 Touch Separator Sheets 6 Touch Paper SaverPlacing the date and time at the top of each page Canceling a copy jobPlacing an overlay message on each page While the document is in the ADFWhile copying pages using the scanner glass flatbed When the pages are being printedCopy tips 3 E-mail Using the address book Using a shortcut numberEntering an e-mail address 4 Touch E-mail ItAdding e-mail subject and message information E-mailing to a profile2 Touch Held Jobs 3 Touch Profiles 5 Touch E-mail ItE-mailing color documents Changing the output file type6 Touch E-mail It 6 Touch E-mail ItCreating an e-mail shortcut 3 Click E-mail Destination SetupFrom a computer 10 Touch E-mail It2 Click Configuration 3 Click E-mail/FTP Settings Canceling an e-mailCreating an e-mail profile From the MFPUnderstanding e-mail options Address book setup E-mail server setup4 Click Email Server Setup 2 Click Configuration 3 Click E-mail/FTP SettingsE-mail tips 4 Faxing Sending a fax Using fax destination shortcutsSending faxes from a computer 3 Click Fax Shortcut Setup Creating shortcutsFrom a computer 4 Touch Save as Shortcut From the MFPUnderstanding fax options Adjusting the Darkness setting Changing the fax resolutionSending a fax at a later time 6 Touch Advanced Options 7 Touch Delayed Send1 Touch Cancel Jobs Cancel an outgoing faxFax tips While the original documents are still scanningPerforming manual fax setup Fax setup2 Touch Settings 3 Touch Fax Settings 4 Touch General Fax Settings 5 Touch Station Name2 Click Configuration Performing browser fax setup4 Click Configuration 3 Click Fax Settings 4 Click Fax Job Log or Fax Call LogEntering the FTP address 5 FTPUsing a shortcut number Using the address bookUsing the address book 3 Click FTP Shortcut SetupCreating shortcuts From a computerFTP options From the MFP4 Touch Save as Shortcut FTP tips Create a scan to PC profile 2 Click Scan Profile 3 Click Create Scan Profile6 Scanningdevice to a PC or USB flash memory 9 Return to your computer to view your file 8 Review the instructions on the Scan to PC screenUnderstanding scan to PC options Scanning to a USB flash memory device Scanning tips3 Touch Scan to USB drive Sending a job to print 7 PrintingPrinting from a USB flash memory device Canceling a job from the MFP control panel Canceling a print jobCanceling a job from a computer running Windows Canceling a job from the MFP control panelCanceling a job from the taskbar Canceling a job from the desktopPrinting a network setup page Printing the menu settings pageCanceling a job from a Macintosh computer Canceling a print job from a computer running Mac OSPrinting a directory list Printing a font sample listPrinting confidential and held jobs Printing a confidential jobMacintosh Windows2 In the Copies & Pages or General pop-up menu, select Job Routing At the MFP 1 Touch Held JobsEntering a Personal Identification Number PIN Printing and deleting held jobsVerify Print Reserve PrintWindows Repeat PrintMacintosh 2 In the Copies & Pages or General pop-up menu, select Job RoutingPrinting on specialty media At the MFP 1 Touch Held JobsWindows c Select File Æ Print Mac OS a Select File Æ Page Setupd Select File Æ Print Mac OS a Select File Æ Page SetupLoading standard trays and optional trays Size indicators 5 Place the print media in the tray Print side facing down for simplex single-sided printingPrint side facing up for duplex printing 7 Insert the tray into the MFP SimplexDuplex Loading the multipurpose feeder Setting the Paper Type and Paper Size3 Touch Paper Menu 4 Touch Paper Size 7 Touch Paper TypeTo load print media Loading letterhead or preprinted paper Loading paper, transparencies, or envelopesSimplex single sided Closing the multipurpose feeder Loading the 2000-sheet drawerElevator button To load the 2000-sheet drawer4 Close the loading door Loading the envelope feeder 4 Flex a stack of envelopes back and forth, and then straighten the edges on a level surface. Press down the corners to flatten them 7 Lower the envelope weight to touch the stack Linking trays Understanding paper and specialty 8 media guidelines Print media sizes Print media types Print media weightsSupported print media Supported print media Selecting print media Storing print mediaDimensions Print media sizesPrint media size Legend - indicates supportC5 Envelope Print media sizescontinued162 x 229 mm 6.38 x 9.01 in Other Envelope1Print media Print media types250-sheet drawer 500-sheet drawerPrint media weights Print media weightscontinued Grain short is preferred for papers over 135 g/m2 Print media weightscontinuedWeight Paper characteristicsSelecting print media PaperUnacceptable paper for the ADF Transparencies EnvelopesLabels Card stock Avoiding jams Storing print mediaDo not remove trays during a print job 9 Installing and removing options Installing input optionsOrder of installation MFP CAUTION The MFP requires three people to lift it safely Decals Installing a 250-sheet or 500-sheet drawerSquare hole Tab Round peg Installing a duplex unitTab Square hole Round peg Installing memory or option cards Accessing the MFP system board 1 Push the release latch, and lower the multipurpose feeder2 Push both release latches, and open the top front cover 4 Loosen, but do not remove, the six screws on the shield 3 Press both side door latches, and open the side door5 Slide the shield to the right, and then remove it Flash and firmware card connectors Option card connectorMemory card connector 6 Set the shield asideInstallation Installing or removing a memory cardRemoval Installing or removing a flash memory or firmware card InstallationConnector Flash memory or firmware card Removal Installing an option card 1 Align the keyholes on the shield with the screws on the frame Replacing the shield2 Slide the shield down onto the screws 3 Tighten the screws 4 Close the side door 5 Close the top front coverStoring supplies 10 Understanding the MFPDetermining the status of supplies Ready. 88 Toner lowTouch any button to Conserving supplies Ordering suppliesOrdering a print cartridge Designed for use only in the USA and Canada Declared yield value in accordance with ISO/IECDesigned for use only in Europe, Middle East, and Africa Designed for use only in Asia Pacific Region2 Designed for use only in the USA and Canada 1 Declared yield value in accordance with ISO/IEC5 Designed for use only in Latin America For the Asia Pacific Region4X642e Ordering a maintenance kit40X0102 100 40X0100 110Ordering charge rolls Ordering a label fuser cleanerOrdering a transfer roller Ordering pick rollersRecycling Lexmark products To return Lexmark products to Lexmark for recycling2 Follow the instructions on the computer screen Scanner registration Cleaning the scanner glass flatbed and backing material7 Touch Automatic Scanner Registration 6 Touch the down arrow until Automatic Scanner Registration appears10 Touch Exit Configuration Menu Moving the MFP Moving the MFP within the officePreparing the MFP for shipment Adjusting control panel brightness Brightness11 Administrativesupport Adjusting Power Saver Adjusting screen timeoutConfiguring the MFP 3 Touch Settings 4 Touch General SettingsRestricting Function Access Setting Password Protect for the menus3 Touch Settings 2 Click Configuration5 Click Function Access Setting a password before printing received faxes3 Under Default Settings, click Fax Settings Æ Analog Fax Setup 5 Select Always On for Held Fax ModeSetting the Advanced Password Setting security using the Embedded Web Server EWS4 Click Create/Change Password 5 Click Create/Change Advanced PasswordUsing the secure EWS Supporting SNMPv3 Simple Network Management Protocol version2 Click Configuration Disabling SNMPv1 and SNMPv2 Supporting IPSec Internet Protocol Security2 Click Configuration 2 Click Configuration6 Click Submit 4 Click TCP/IP Port Access Using 802.1x AuthenticationDisabling ports and protocols 4 Click Certificate Management4 Click 802.1x Authentication Confidential Print Setup4 Click Confidential Print Setup 2 Click Configuration3 Click Configuration Using the restricted server list functionIdentifying jams 12 Clearing jamsAccess doors and trays Doors and traysPath and locations Understanding jam messages Clearing jams250 Paper Jam Check MP Feeder 5 Touch Continue 260 Paper Jam Check Env Feeder 4 Load the envelope feeder 5 Adjust the guide 7 Touch Continue6 Lower the envelope weight 3 Flex and stack the envelopes23x and 24x jams 1 Open the MFP paper tray, and remove any jammed media2 Open the duplex tray To remove the media, pull up 3 Open any optional trays beginning at the top, and remove any jammed media Elevator button 5 Touch Continue200 and 201 Paper Jam Remove Cartridge 6 Align and reinstall the toner cartridge 7 Close the top front cover 5 Pull the print media up and toward you8 Close the multipurpose feeder 202 Paper Jam Open Rear Door 9 Touch Continue5 Touch Continue 3 Remove the jammed media 4 Close the rear door4 Touch Continue 23x Paper Jam Open Duplex Rear Door1 Open the duplex rear door 2 Remove the jammed media Depending on the media location, pull the media either up or down290, 291, 292, and 294 Scanner Jams Clearing ADF Jams1 2 3 4 5 6 7 8 0 # 1 2 3 4 5 6 7 8 0 #Understanding MFP messages 13 TroubleshootingOnline technical support Checking an unresponsive MFPPrinting multiple language PDFs Solving printing problemsSymptom SolutionCause Symptom SolutionCause Solving copy quality problems Solving scan quality problemsSolving fax problems Touch Caller ID Solving option problemsSee Solving 2000-sheet drawer problems OptionAction Solving 2000-sheet drawer problems ProblemSolution See the Card Stock & Label Guide available on our Solving paper feed problemsContinue See the Menus and Messages Guide for morePage 4 Touch Print Quality Pages 5 Touch Exit Configuration Menu Print quality troubleshootingPrinting the print defects guide Printing the print quality test pagespaper and specialty media guidelines for more details Solving print quality problemsAction ProblemAction ProblemPage The Quality menu control panel options can be adjusted to help improve print quality Conventions NoticesElectronic emission notices PartIndustry Canada compliance statement Avis de conformité aux normes de l’industrie du CanadaEuropean Community EC directives conformity German CCC EMC notice Radio interference noticeJapanese VCCI notice Korean MIC statement BSMI EMC notice PartREN for this product is part of the product identifier that has the format USAAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point for example, 03 is a REN of 0.3. For earlier products, the REN is shown separately on the label Notice to users of the Canadian telephone network Other telecommunications noticesUsing this product in Switzerland Using this product in GermanyNotice to users of the New Zealand telephone network South Africa telecommunications noticeGerman GS mark notice Model X642e Noise emission levelsMailing address Physical addressWaste from Electrical and Electronic Equipment WEEE directive ENERGY STARLaser advisory label LUOKAN 1 LASERLAITEHot surface notice Laser noticeNumerics IndexPage Page Card Stock & Label Guide