What Your I-Fax Machine Can Do | Oki 56801 manual

What Your I-Fax Machine Can Do

I-Fax is a feature with many capabilities.

This unit can:

•send and receive faxes via a Public Switched Telephone Network (PSTN)

•send and receive faxes via the Internet (over a LAN)

•print via a Local Area Network (LAN) (Windows only)

•act as an email scanner (see “Backup/Archive (Email Scanning)” on page 83

•act as a Gateway service

•act as a convenience copier

!Important!

Internet faxes differ from traditional faxes in these ways:

Although your OKIFAX has security features, faxes sent over the Internet are more vulnerable to interception than faxes sent over the PSTN.

There is no way to verify that a message has been received by the machine to which it was addressed.

Installation Requirements

Before the machine is used, three processes must be completed.

•Machine Installation

•Network Setup

•Customization

!Installationsystem. and setup requirements may vary from system to

Machine Installation

Installation covers the physical procedures, such as removing the unit from the shipping packaging, connecting the power, telephone, and network lines, installing consumables.

Installation may be performed by anyone.

Refer to “Installation” on page 15” for more information.

Network Setup

Setup covers the network installation procedures, such as establishing the IP Addresses and configuring the network card.

A network administrator will perform setup.

Customization

Customization covers the programming procedures, such as One- Touch keys, machine settings, and network settings.

You can perform some of the customization procedures. Others must be performed by a network administrator.

LAN Topologies and Operating Systems

LAN

10base-T Ethernet

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Oki 56801 manual What Your I-Fax Machine Can Do, Installation Requirements

Contents

Page Contents Dial Directories Iii Codes Used In Reports Fax Network Set Up Specifications Oki Data Americas Installation hints SafetyGeneral Operation & Maintenance Emergency First Aid Toner Cartridge & Image Drum Handling Introduction Features Safety Instructions Memory Expansion Product Options ComponentsSecond Paper Cassette Component Identification 12 1110 9 8 7 6 CHA Control Panel & Indicators Page Space Key One-Touch key 36 Use this key on One-Touch Dialing One-Touch Keys for Selecting Functions Programming You can also use the Location Signal Tones Where to install your fax machine InstallationGetting Started Unpacking Installing Document Stacker Setting UpInstalling Toner Cartridge Push Close the document table Installing External Handset Connecting Telephone Line Connecting Power Connecting External Telephone or Answering Machine Loading Paper PaperPaper Types Load the paper into the cassette, print side down Setting Answering Mode Setting Time & DateAnswering Mode Options Auto Receive Mode FAX Telephone Answering Device Mode TAD Telephone/Fax Auto Switch Mode T/FMemory Reception Mode MEM Fax Forwarding Mode FWD Setting Fax Machine Identification Changing Answering ModeFax Machine Identification Call Back Number On the numeric keypad, press 4. The display shows Press the 9/User Prog. One-Touch key. The display showsPress the YES key. The display shows NO=TSI/CSI Press the Start key to save your entry. The display shows Setting Language Setting Forwarding NumberUsing the numeric keypad, press 6. This display shows Press the no key to switch to the other installed language On the numeric keypad, press 2. The display shows 2DIAL Connecting to a PBXPress the no key. The display changes to Dial Prefix One-Touch Keys Dial DirectoriesProgramming One-Touch Keys Press a One-Touch key to program and the display briefly Select and press the YES key Select with the no key and then press the YES key Chain Dialing Programming Auto Dial NumbersChain dial number. The display will show Press OT/AD Programming Groups On the numeric keypad, press the # key. The display shows Preparing Documents Basic OperationLoading Documents Document size Your documents are now ready for faxing or copying Sending Faxes To Single Location Real-Time Dialing Search Key DialingRedialing Confirming Results Receiving Faxes Into Memory Receiving Faxes ManuallyStopping Transmissions Memory Reception Print Memory Reception Canceling Messages Stored In MemoryNo Paper Reception No Toner Reception Rejecting Unsolicited Fax Messages Power Failures & Memory Making Copies Making Copies Using Manual Paper FeederLoad your documents Initiating Voice Request Using Voice RequestLift your handset and press the Hook/V. Request key Broadcast Advanced OperationsAnswering Voice Request Perform a Broadcast Operation To Do This Delayed Sending of Faxes Canceling Delayed Transmissions Sending Delayed Faxes Sending Confidential Faxes Confidential FaxesSelect your location as follows Receiving Confidential Faxes Digit password you want to use with your mailboxCreating Confidential Mailbox Your fax machine will ask you to enter another mailbox Printing Confidential Faxes Changing Password or Closing Mailbox Initiating Relay Broadcasts Relay BroadcastingRelay Key Station Relay Initiating Station Polling Transmission Polling Sending Documents Requested by Another FaxPress the YES key and the display changes to Select Select the location of the relay key station as follows Printing Bulletin Messages Canceling ITU Bulletin Polling TransmissionPress the no key. The display shows Print Personal While Sending Faxes Dual Access While Making Copies While Receiving FaxesWhile Printing Reports While your fax machine is making local copies, you can User Function Settings Customizing Features OperationsViewing Your Current Settings User Function Settings ListPage Page Instant Dial = on Broadcast ModeInstant Dial = OFF, 17 Mem./Feeder SW = Memory Instant Dial = OFF, 17 Mem./Feeder SW = Feeder Setting Distinctive Ring Changing User Function Settings Press the YES key. The display changes to Setup FAX Ring Dial Parameter SettingsDial Parameter Settings List Finished programming its ring pattern, the display shows Changing Dial Parameter Settings Understanding Reports ReportsActivity Report Broadcast MCF Confirmation Report Active Memory Files Report Configuration ReportTelephone Directory Protocol Dump Other ReportsMessage Confirmation Report Confidential Reception Report Printing Reports Power Outage ReportPrinting Message Confirmation Report Printing Reports Result Codes Codes Used In ReportsCommunication Codes Following codes indicate the results of communications Clearing Document Jams Problem Solving Clearing Printer Paper Jams WXY PUS Replacing Toner Cartridge HCA TOD Replacing Image Drum Unit DFE KL5 GIH OQZ Reading Print Counters Shipping the Fax MachineShows Drum Count Press the 7/Counter Display One-Touch key. The display Problem Checklist Display shows a communication error. This alarm You sent a fax but it was received completely blank Your fax machine disconnected before you could Operation Overview FaxTo Use Internet Fax What Your I-Fax Machine Can Do Installation Requirements Internet Fax Reception Internet Fax TransmissionSmtp Server Address / Name DNS Server’s IP Address POP Server Password Network Settings ListComponents of an Internet Fax POP Server Address / Name Header Helpful Hints I-FaxPstn Faxing vs. Internet Faxing Internet Fax Backup/Archive Email Scanning Fax Network Set UpStatus of Server Print the onfigurationPRINT Report To access Using the numeric keypad, press 5. The display will showFax NIC Options Press YES . The report will print I-Fax NIC settings can be accessed using the following Fax NIC SettingsSettings on or OFF Default on Text Print Ex.Fine Mode Coding ModeSettings on or OFF Header Print Fax NIC Update Default TiffPOP Interval Send File Format Daily Network SettingsPress IP Address Subnetmask Default GatewaySmtp Server Name POP Server Name Pop User Id Pop PasswordEnter the user ID registered on the POP3 server Keys DNS P.SRV Address Fax NIC InitializeDNS S.SRV Address FAX Email Address Press YES twice to reset the network card Email SettingsRegistering Addresses Program OT Email Addresses To do this Do this Program Group Email Addresses Fax User Interaction Email Using Email KeySending Email Email Key Options Email Using Group Email Setting Email Using OT KeyEmail Using Broadcast Feature Manual Email Reception Receiving EmailSized original. If this occurs, have the original sent Sections Smtp Communication Fax TroubleshootingPOP3 Communication Reception Troubleshooting Transmission Troubleshooting Symptom Authentication Unable To Send Global E-mailsResolution Cause 100 Specifications Consumables Part NumbersOptions 101 Limited Warranty U.S. & Canada Warranty, Regulatory, and Safety Information102 Oki Data Service Providers U.S. & Canada Service and Support U.S. & CanadaSales and Service Dealers U.S. & Canada Oki Data Contact Locations U.S. & Canada Product Identification and Use Okifax 5680 Black Toner, P/N Material Safety Data SheetHazardous Ingredients 104 Fire and Explosion Hazard Data Physical DataExplosion Data 105 Toxicological Properties Reactivity DataPreventive Measures 106 Toner inhaled Toner swallowed ingestedToner gets on the skin Preparation Date of Msds 108 Safety Information 109 Regulatory Information 110 Federal Communications Commission 111 Volt ModelsThis equipment is hearing-aid compatible 230/240-Volt Models Industry Canada IC112 European Union Council of the European Communities Safety Conformance StatementElectromagnetic Conformance Statement 113 114 Index TSI/CSI