Program Group Email Addresses, To do this Do this | Oki 56801

3.If the display does not read EMAIL, press NO . Then

press YES to begin entering the email address. Use the 1/CAPS key to turn on/off caps.

4.When finished, press the Start key to enter your settings.

5.Select either TIFF or PDF for the default send format for the


email address entered by pressing			YES	or
		.
	NO	.

6.Select if you would like the Sender ID to appear in the image as the default for the email address entered by pressing

YES or NO .

7.Press another OT key to program or press the Stop key until you have exited programming.

Program Group Email Addresses

Email Groups are clusters of email addresses tied together to a Group setting, allowing you to send a document to multiple email addresses. Once you have programmed multiple email addresses to OT keys, then you are able to program email groups. Telephone Fax numbers can also be programmed into the same Group setting as well.

Programming email groups can be accomplished using the fol- lowing procedure:

1. Press Select Function to enter the menu.

2.Press 8/LOCATION PROG to enter the programming menu and then press # key to enter Group programming.

3.Using the numeric keypad, enter the group location desired, 1-10. Example: To enter location 2, press 02.

4.The display will show the number of your current group and SELECT LOC.(S). You can now add a location to your group (or delete a location from it). Refer to the instructions below.

To do this	Do this


Add a One-Touch	Press the One-Touch key. Press the Start key to enter the
location	location. Repeat as necessary.
Delete a previously	Press the programmed One-Touch key. Press the Start key to
added email	delete it. Repeat as necessary.

Search for a location	Press the Search key continuously (or use the numeric
by name to add or	keypad) until the location you want appears. Press the
delete	START key to add or delete it.

5.Each group can contain up to a maximum of all of the One- Touch locations available on your fax machine.

6.When you are finished programming, press NO . The

display will show LOCATION PROGRAMMING.

7.To program another group, return to Step 3. If you are finished, press the Select Function key.

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Oki 56801 manual Program Group Email Addresses, To do this Do this

Contents

Page Contents Dial Directories Iii Codes Used In Reports Fax Network Set Up Specifications Oki Data Americas Safety Installation hintsGeneral Operation & Maintenance Emergency First Aid Toner Cartridge & Image Drum Handling Introduction Features Safety Instructions Product Options Components Memory ExpansionSecond Paper Cassette Component Identification 12 1110 9 8 7 6 CHA Control Panel & Indicators Page Space Key One-Touch key 36 Use this key on One-Touch Dialing One-Touch Keys for Selecting Functions Programming You can also use the Location Signal Tones Unpacking InstallationWhere to install your fax machine Getting Started Setting Up Installing Document StackerInstalling Toner Cartridge Push Close the document table Installing External Handset Connecting Telephone Line Connecting Power Connecting External Telephone or Answering Machine Paper Loading PaperPaper Types Load the paper into the cassette, print side down Auto Receive Mode FAX Setting Time & DateSetting Answering Mode Answering Mode Options Fax Forwarding Mode FWD Telephone/Fax Auto Switch Mode T/FTelephone Answering Device Mode TAD Memory Reception Mode MEM Call Back Number Changing Answering ModeSetting Fax Machine Identification Fax Machine Identification Press the Start key to save your entry. The display shows Press the 9/User Prog. One-Touch key. The display showsOn the numeric keypad, press 4. The display shows Press the YES key. The display shows NO=TSI/CSI Press the no key to switch to the other installed language Setting Forwarding NumberSetting Language Using the numeric keypad, press 6. This display shows Connecting to a PBX On the numeric keypad, press 2. The display shows 2DIALPress the no key. The display changes to Dial Prefix Press a One-Touch key to program and the display briefly Dial DirectoriesOne-Touch Keys Programming One-Touch Keys Select and press the YES key Select with the no key and then press the YES key Programming Auto Dial Numbers Chain DialingChain dial number. The display will show Press OT/AD Programming Groups On the numeric keypad, press the # key. The display shows Document size Basic OperationPreparing Documents Loading Documents Your documents are now ready for faxing or copying Sending Faxes To Single Location Confirming Results Search Key DialingReal-Time Dialing Redialing Memory Reception Receiving Faxes ManuallyReceiving Faxes Into Memory Stopping Transmissions No Toner Reception Canceling Messages Stored In MemoryPrint Memory Reception No Paper Reception Rejecting Unsolicited Fax Messages Power Failures & Memory Making Copies Using Manual Paper Feeder Making CopiesLoad your documents Using Voice Request Initiating Voice RequestLift your handset and press the Hook/V. Request key Perform a Broadcast Operation Advanced OperationsBroadcast Answering Voice Request To Do This Delayed Sending of Faxes Canceling Delayed Transmissions Sending Delayed Faxes Confidential Faxes Sending Confidential FaxesSelect your location as follows Your fax machine will ask you to enter another mailbox Digit password you want to use with your mailboxReceiving Confidential Faxes Creating Confidential Mailbox Printing Confidential Faxes Changing Password or Closing Mailbox Relay Initiating Station Relay BroadcastingInitiating Relay Broadcasts Relay Key Station Select the location of the relay key station as follows Polling Sending Documents Requested by Another FaxPolling Transmission Press the YES key and the display changes to Select Canceling ITU Bulletin Polling Transmission Printing Bulletin MessagesPress the no key. The display shows Print Personal While Sending Faxes Dual Access While your fax machine is making local copies, you can While Receiving FaxesWhile Making Copies While Printing Reports User Function Settings List Customizing Features OperationsUser Function Settings Viewing Your Current SettingsPage Page Instant Dial = OFF, 17 Mem./Feeder SW = Feeder Broadcast ModeInstant Dial = on Instant Dial = OFF, 17 Mem./Feeder SW = Memory Setting Distinctive Ring Changing User Function Settings Finished programming its ring pattern, the display shows Dial Parameter SettingsPress the YES key. The display changes to Setup FAX Ring Dial Parameter Settings List Changing Dial Parameter Settings Broadcast MCF Confirmation Report ReportsUnderstanding Reports Activity Report Configuration Report Active Memory Files ReportTelephone Directory Confidential Reception Report Other ReportsProtocol Dump Message Confirmation Report Printing Reports Power Outage ReportPrinting Reports Printing Message Confirmation Report Following codes indicate the results of communications Codes Used In ReportsResult Codes Communication Codes Clearing Document Jams Problem Solving Clearing Printer Paper Jams WXY PUS Replacing Toner Cartridge HCA TOD Replacing Image Drum Unit DFE KL5 GIH OQZ Press the 7/Counter Display One-Touch key. The display Shipping the Fax MachineReading Print Counters Shows Drum Count Problem Checklist Display shows a communication error. This alarm You sent a fax but it was received completely blank Your fax machine disconnected before you could Fax Operation OverviewTo Use Internet Fax What Your I-Fax Machine Can Do Installation Requirements DNS Server’s IP Address Internet Fax TransmissionInternet Fax Reception Smtp Server Address / Name POP Server Address / Name Network Settings ListPOP Server Password Components of an Internet Fax Internet Fax Helpful Hints I-FaxHeader Pstn Faxing vs. Internet Faxing Print the onfigurationPRINT Report Fax Network Set UpBackup/Archive Email Scanning Status of Server Press YES . The report will print Using the numeric keypad, press 5. The display will showTo access Fax NIC Options Text Print Fax NIC SettingsI-Fax NIC settings can be accessed using the following Settings on or OFF Default on Header Print Coding ModeEx.Fine Mode Settings on or OFF Send File Format Default TiffFax NIC Update POP Interval IP Address Network SettingsDaily Press POP Server Name Default GatewaySubnetmask Smtp Server Name Keys Pop PasswordPop User Id Enter the user ID registered on the POP3 server FAX Email Address Fax NIC InitializeDNS P.SRV Address DNS S.SRV Address Program OT Email Addresses Email SettingsPress YES twice to reset the network card Registering Addresses To do this Do this Program Group Email Addresses Email Key Options Email Using Email KeyFax User Interaction Sending Email Email Using OT Key Email Using Group Email SettingEmail Using Broadcast Feature Sections Receiving EmailManual Email Reception Sized original. If this occurs, have the original sent Fax Troubleshooting Smtp CommunicationPOP3 Communication Reception Troubleshooting Transmission Troubleshooting Cause Authentication Unable To Send Global E-mailsSymptom Resolution 100 Specifications 101 Part NumbersConsumables Options Warranty, Regulatory, and Safety Information Limited Warranty U.S. & Canada102 Oki Data Contact Locations U.S. & Canada Service and Support U.S. & CanadaOki Data Service Providers U.S. & Canada Sales and Service Dealers U.S. & Canada 104 Material Safety Data SheetProduct Identification and Use Okifax 5680 Black Toner, P/N Hazardous Ingredients 105 Physical DataFire and Explosion Hazard Data Explosion Data 106 Reactivity DataToxicological Properties Preventive Measures Preparation Date of Msds Toner swallowed ingestedToner inhaled Toner gets on the skin 108 Safety Information 109 Regulatory Information 110 Federal Communications Commission Volt Models 111This equipment is hearing-aid compatible Industry Canada IC 230/240-Volt Models112 113 Safety Conformance StatementEuropean Union Council of the European Communities Electromagnetic Conformance Statement 114 Index TSI/CSI