Message Manager, Introduction | Brother MFC-730, MFC-740 instruction

C12H A P T E R T W E L V E99

Message

Manager

(Only for MFC-740)

Introduction

This section provides you with information about how to operate the

Message Manager features of your MFC-740.

Your MFC has been designed to be user friendly. You will find a function chart in chap. 4 that shows you the easy button presses you can perform to access all programmed features.

Voice Doc

Record Erase Play

Message Manager Mode

See “Recording Message Manager Outgoing Message” in this chapter

Message Manager Mode allows you to store incoming fax and voice messages in a flexible memory. The memory stores 99 minutes of voice messages, or up to 300 pages of fax messages. The actual number of pages stored in memory varies depending on the content and the resolution used. Memory is shared between fax and voice messages, which are stored on a “first-come, first-served” basis. Any voice or fax message can be retrieved remotely.

You must record a TAD Outgoing Message in order to use the Message Manager Mode.

Image 111

Brother MFC-730, MFC-740 owner manual Introduction, Message Manager Mode

Contents

MFC-730 MFC-740 Legal and safety requirements Request to Install Sockets Description Ordering Accessories and Supplies Table of Contents Operation from an External or Extension Telephone Iii Using Your Remote Access Code 100 Installing Drivers for your MFC -730 in Windows Video Print Quality Temporary Settings Using the Brother MFC-730/740 Printer Driver Installing Brother Drivers for your MFC-740 in WindowsInstalling the Maintenance Utility on MS-DOS Using the Maintenance Utility Program for Printing from DOS Viii UsingThis Manual IntroductionFinding Information Symbols Used In This Manual About Fax MachinesFax Tones and Handshake ECM Error Correction Mode Recall MFC-730 Control Panel Overview Brightness 74O MFC-740 Control Panel Overview Play A P T E R O N E Packing List MFC Setup Connections Choosing a Location No ! no ! no Connect the handset AssemblyConnect the power cord SET Cartridges Offline PLS Open Cover A P T E R T W O Attach the document wire extension Pull out the plastic extension of the document tray Attach the document tray Adjust the guides to fit the paper width Attaching Dust Cover Installing the Ink Cartridges Remove the yellow shipping cover by lifting it up and out Did YOU Change BLCK?1.YES 2.NO Print OK? 1.YES 2.NO Ringer Equivalence Number REN Multi-Line Connections PABXs Using Extension Telephones Connections Sequence Outgoing Message OGM of External TAD Connecting an External Telephone Quality Coated Paper for 360 dpi Colour Ink Jet printing Colour Ink Jet Transparencies- fine mode Bptra for A4Paper About Brother Paper Paper Type Paper Size Cassette Capacity Paper Specifications for Cassette and Manual Slot Paper Type Paper Size Print Area A P T E R T H R E E FAX 2.PRINTER 3.COPY 4.VIDEO Function ModeOn-Screen Programming User-Friendly Programming Alternating Displays Function Selection TableFAX NO. & Start Scan Ready Copy Press Copy Setup Receive Remaining Jobs Remote FAX OPT MFC-730 Only Chapter Getting Started Initial SetupSetting the Dialling Mode Tone/Pulse Setting the Date and Time Enter Dayxx Setting the Station IDEnter Yearxx Enter Monthxx FAX TELName Making corrections Special characters and symbolsEntering Text Inserting spaces Pbxoff Select & SET Setting the Beeper VolumeSetting Pabx Pabx and Transfer Setting the Clock Change Setting the Speaker VolumeTo Summer Time ? Select & SET Memory Storage Setting the Ring Volume A P T E R F I V E Setup Receive Select Answer ModeBasic Receiving Operations Manual Reception Manual Mode Automatic Fax Only Reception Fax ModeTAD Setting the Ring Delay Setting the F/T Fax/Tel Ring Time For Fax/Tel Mode OnlyRing TIME30 SEC Fax Detect Reduction Printing a Reduced Incoming Document If the Memory Reception function is OFF at this time… Reception into MemoryMEM.RECEIVE If the Memory Reception function is on at this time… For Fax/Tel Mode Only Advanced Receiving OperationsOperation from an External or Extension Telephone ACT.CODE*51 Printing a Fax from Memory Only for MFC-730Changing Remote Codes Remote ACT.ON Caller Idon Select & SET Caller ID Caller IDentification Only for the UKSet the Caller ID to on Advantages of Caller ID Selecting a Caller ID from the Memory for Call Reply Caller ID Appears on the Display When Your Telephone RingsHow Does the Caller ID Work? Caller ID is Stored in Your Machine’s Memory Selecting a Caller ID from the Memory for Call Reply Press Start KEYDialling Telephone Call Reply to DDI numbers via Caller ID To Activate Certain Network Services When Using Call Reply Printing Caller ID List Setup for Polling ReceivePolling Clearing the Caller ID Stored in Memory Setup for Polling Receive with Secure Code Enter FAX no Online Then Press StartEnter FAX no Then Press Start Setup Delayed Polling Receive Sequential PollingPollingstandard Setting PC Interface Mode DiallingPC Interface BeforeYou Begin Setup Send Contrast Resolution Fax Redial Dual AccessAutomatic Transmission Manual Transmission Real Time TX Real Time Transmission Please Call Urgent Confidential Basic Sending OperationsComposing an Electronic Cover Cover Page for Next Fax Only Coverpageoff Coverpageon Always Send Cover Coverpage Note Using a Printed CoverCover Page Message ComposingYour Own Comments Call Reservation Overseas ModeOverseas Mode Advanced Sending Operations DOC 2.MEMORY Delayed Transmission TimerPrint Sample Call Back Message Call Messageoff Call Messageon Broadcasting See Setting Up Groups For Broadcasting Chap Multiple Resolution Transmission Setup for Polling Transmit with Secure Code Setup for Polling Transmit Remaining Jobs Cancelling a Job While Scanning the DocumentCancelling a Scheduled Job in Memory Checking Job Status Interrupting Delayed Fax and Polling Transmit Jobs #02 Sales Report Clear 2.QUITInsert Document Setup Quick-Dial Numbers Storing Numbers for Easy DiallingStoring One Touch Dial Numbers Storing Speed Dial Numbers SPEED-DIAL? #Enter & SET Setting Groups for Broadcasting Changing One Touch Speed Dial NumbersChange 2.QUIT Setup Groupgo Enter & SET Select ONE-TOUCHName Enter & SET Full-Duplex Digital Speakerphone Only for MFC-740 Telephone Voice OperationMaking Voice Calls Manual Dialling Pause One Touch DiallingSpeed Dialling Mute On Hook Dialling Searching Telephone IndexChain Dialling Tel Key Only for MFC-730 Fax/Tel ModeTone/Pulse Answering Calls with the Speaker Phone Only for MFC-740 FAX Fwdon Remote Fax OptionsFax Forwarding Programming a Fax Forwarding Number Erase ALL DOC? Setting Fax StorageChanging the Remote Access Code FAX Storageoff Select & SET Long beep--Fax messages No long beep--No messages UsingYour Remote Access CodeRemote Commands Remote Retrieval Fax messages--Press1 Turn Fax Storage ON--Press6 Retrieving Fax Messages Retrieving the Memory Status List Changing the Fax Forwarding Number Copying P.01 Online Copy OperationsBasic Copy Operations Copying One Making Multiple Copies Multi Copystack OnlineMulti Copysort Online Copy Quality -Temporary Settings Making Enlarged or Reduced Copies Temporary SettingOnline Select & SET Originalstd Online Select & SET Qualityhigh Online Select & SET Paperplain Paperink JET Paperglossy Papertrnsprncy Paperplain Online Select & SET Changing Default Settings Copy Quality Default Settings Press Menu Paperplain Paperink JET Paperglossy Papertrnsprncy Paper Type Qualitynormal Qualityhigh Qualitydraft Original TypeOriginalstd Originalphoto Colour Adjustment Copy BrightnessCopy Contrast Copy to Copy Online Stop to Abort Memory Full MessageSelecting a Single Colour One Colour Memory Full P.02 Online Legal Limitations Message Manager Mode Message ManagerIntroduction Setting Up Message Manager Flexible Memory Settings Message Store TAD Message Select & SET Setting the Message StoreDocoff Select & SET Voiceon Select & SET Activating Message Manager Mode Listening to the Outgoing Message OGMErasing the Outgoing Message OGM Message Indicator What Happens When the Memory Is FullVOICE03 DOC02 Online Playing Voice Messages and Memos Printing a Fax MessagePrint DOC? Erase this MSG.? Backup Printing OptionBackup Printon Select & SET Erasing Messages Message 35 SEC Select & SET Setting the Maximum Time for Incoming MessagesSetting the Toll Saver Erase ALL VOICE? Select & SET ICM Recording Monitor Call Screening Recording a MemoRecording a Conversation FAX Forward Fax Forwarding/PagingProgramming a Fax Forwarding Number Recording the Paging Outgoing Message OGM PAG# Enter & SET Programming the Paging NumberPaging MSG Paging Changing the Remote Access Code Using the Remote Access Code Remote control commands Detail Operation Remote Control Commands Retrieving the Memory Status List When you hear two short beeps, use the dial pad to press 9 5 H a P T E R T W E L V E Features Using MFC as Printer Printer Driver Choosing the Right Kind of PaperMulti-purpose Sheet Feeder Loading Paper Manual Feed Slot Setup for Envelopes Simultaneous Printing/Fax Printer Operation KeysOn/Off Line Key Turning Off Bi-directional Printing Reset KeyPriority Key Ink Management Key Walk-Up Video Printing Auto Switch Colour Video PrintingVideopress Copy Capture Ready Qualityhigh Online Video Print Quality Temporary SettingsUsing the Copy Quality Key Black & White Video Printing Using the Paper Type Key Press Copy KEY OnlinePrinting Online Using the Brightness Key Changing Default Settings Press Menu Setting Paper Type Videostill Videomoving Setting Video Printing QualitySetting Video Type Video Type Setting Print Size Video Printing Colour AdjustmentSize 14.6 X Size 10 X Size 6 X 10 X Video Printing Brightness H a P T E R F O U R T E E N Printing Reports MFC Settings and JournalTEL. Index System Setup Memory Status Remote FAX OPT for MFC Only Setup TAD for MFC Journal Period To Print a ReportTransmission Verification Xmit Report Journal Period I N T I N G R E P O R T S H a P T E R F I F T E E N Connecting the MFC to Your Computer Setting Up MFC Computer to Work Together H a P T E R S I X T E E N Installing Drivers for your MFC -730 in Windows Computer RequirementsSoftware / Drivers If you are using Windows NT Workstation Version Installing MFC-730 Printer DriverPage If you are using Windows 95 or If you are using Windows 3.1 or Brother Drivers Installing Brother Drivers for your MFC-740 in Windows Next Installing Brother Drivers for your MFC-740 under Windows Installing the Maintenance Utility on MS-DOSFor MFC 740 only Using the MFC-740 Maintenance Utility for Installing the MFC-740 Maintenance Utility for Type MFC7DOS and press the Enter key H a P T E R S I X T E E N Optional Accessories Memory BoardOptional Memory for the Fax Operations Installing the Optional Memory Board T I O N a L a C C E S S O R I E S H a P T E R S E V E N T E E N Maintenance PC PrintingPrinter Emulation Data Using the Brother MFC-730/740 Printer Driver PaperTab User Defined Paper Size Paper Size Feeder Paper SourceOrientation Scaling Simultaneously CopiesCollate Reverse Order Quality/ColourTab Quality MediaPaper Type Suitable print quality Mono Colour/MonoControlling the Colour Colour Custom Setting DocumentColour Matching Effect Halftone Pattern Control/MaintenanceTab Test Print Cleaning TabMonitor Calibration Bi-Directional Printing Printer Adjustment Tab CleaningVertical Alignment Information Important Safety Instructions Babt Approval Radio Interference 220-240 V Model Only Disconnect device IMPORTANT-For Your Safety Troubleshooting and Maintenance TroubleshootingError Messages H a P T E R T W E N T Y Document Jam Printer Jam or Paper Jam Paper is jammed in the multi-purpose sheet feederPaper is jammed in the manual feed tray Paper is jammed inside the MFC Paper is jammed inside the front of the MFC Paper is jammed inside the back of the MFC IfYou Are Having Difficulty withYour MFC Phone Line or Connections How to Improve Print Quality Test PrintTest Print Cleaning the Print Head Aligning Ink CartridgesVertical Align 720DPI Adjust 360DPI Adjust Don’t handle the paper until the ink is dry Packing and Shipping the MFC Troubleshooting a N D M a I N T E N a N C E Only for MFC-730 Only for MFC-740 Close the carton Regular Maintenance Cleaning the ScannerCleaning the MFC Printer Platen Replacing the Ink Cartridges Cleaning the Pick-up Roller Press Ink Management Opening Troubleshooting a N D M a I N T E N a N C E H a P T E R T W E N T Y Fax Specifications Printing Printer Specifications Print Media Controller Trademarks Compilation and Publication Notice Glossary L O S S a R Y O S S a R Y L O S S a R Y O S S a R Y L O S S a R Y Index External Telephone Answering Device Multi-purpose Sheet Feeder 175 203 204 Declaration of Conformity